25 days old

Supervisor of Event Support Services

Amherst College
Amherst, MA 01002
  • Job Code
    114650079


Amherst College invites applications for the Supervisor of Event Support Services position. The Supervisor of Event Support Services is a full time, year-round position, job group and level SM-2. Amherst College has profoundly transformed its student body in terms of socioeconomic status, ethnicity, and nationality, among other areas. Today, nearly one-quarter of Amherst's students are Pell Grant recipients; 45 percent of our studentsidentify as domestic students of color. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.

The Supervisor of Event Support Services oversees and supports the efforts of Special Services and Custodial Services to set up special events, move offices, and provide general trucking both on-campus and off-campus. This position is the contact person responsible for obtaining detailed information regarding special events and office moves. The Supervisor of Event Support Services directs the work and activities of several Custodians and staff within the Special Services department and works closely with other shops and departments.

Our work is central to student life and their needs occur at a variety of times throughout the day, week, and year and in such, a flexible schedule with extended shift times may be required. This person must be able to work weekends or extended hours to support special events or last minute requests.

The Supervisor of Event Support Services takes appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Summary of Principal Duties and Responsibilities:

Supervision and Workflow Planning
  • Oversee and direct the work of Custodians, Special Services Generalist, Warehouse Coordinator, and occasionally additional staff for larger projects and events.
  • Make decisions around logistical needs, planning and preparation, staffing levels, and timelines for various events.
  • Communicate expectations, resolves issues, and direct workflows.
  • Monitor progress on events or projects and adjust staffing/expectations as needed.
  • Review and assess special requests for events and collaborate with other departments/shops.

Event Support
  • Act as liaison for Facilities when coordinating large events.
  • Work with vendors in providing support materials that are not in inventory (chairs, tents, etc.)
  • Reserve spaces for events, including outside spaces if needed.
  • Follow appropriate College guidelines for all processes, projects, and events.
  • Manage and maintain inventories of chairs, tables, hand-trucks, dollies, specialized tools, etc.

Trucking
  • Perform safe operation of college vehicles, in most cases drive a truck that exceeds the gross weight of 10,000 pounds.
  • General trucking duties include but, not limited to, transporting furniture, appliances, custodial supplies, books, office moves, and mailings.
  • May travel out of state for pick up of donated items.

Perform general custodial duties necessary during office moves and when short-staffed. Maintain storage spaces and monitor equipment which includes Amherst College vehicles to insure they are kept in good working order.

QUALIFICATIONS
  • Valid Driver's License and successful credentialing is required in order to operate college vehicles
  • Valid Dot Medical Card or the ability to obtain within 3 months
  • Valid Pool Operator certificate or the ability to obtain within 3 months
  • High School diploma or equivalent
  • 2 years of related experience
  • Demonstrated supervisory and/or leadership skills
  • General knowledge of equipment maintenance and repair
  • Basic knowledge in operating hand tools necessary for assembling and moving items
  • Basic familiarity with computer usage, including email and internet
  • Strong customer service, organizational and time-management skills including the ability to plan, organize and multi-task when priorities change frequently
  • Demonstrated verbal and written communications skills including the ability to follow written and verbal instructions
  • Commitment to diversity and inclusiveness
  • An acceptable criminal offender records information (CORI) check
  • Successful completion of pre-employment physical and lift test

DOT Requirements for operating a CMV (operation of a vehicle in excess of 10,000 lbs (GVWR, or more than 9 passengers):
  • Completion of CMV Driver Application
  • Able to read and speak English
  • Employment verification for the preceding 3 years
  • State driving record
  • Driver History Check for the preceding 3 years
  • Complete a road test
  • 21 years or older
  • DOT physical certifying the operation of vehicles weighing more than 10,000 pounds.
  • Drug and alcohol test
APPLICATION INSTRUCTIONS

Interestedcandidates are asked to submit a cover letter, resume, complete the online application, and provide the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled.
ABOUT AMHERST COLLEGE
Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college's community is composed of about1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The college's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm ; three museums: Emily Dickinson Museum , Beneski Museum of Natural History and Mead Art Museum ; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!

PI114650079

<br /><br />Amherst College invites applications for the Supervisor of Event Support Services position. The Supervisor of Event Support Services is a full time, year-round position, job group and level SM-2. Amherst College has profoundly transformed its student body in terms of socioeconomic status, ethnicity, and nationality, among other areas. Today, nearly one-quarter of Amherst's students are Pell Grant recipients; 45 percent of our studentsidentify as domestic students of color. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.<br /><br />The Supervisor of Event Support Services oversees and supports the efforts of Special Services and Custodial Services to set up special events, move offices, and provide general trucking both on-campus and off-campus. This position is the contact person responsible for obtaining detailed information regarding special events and office moves. The Supervisor of Event Support Services directs the work and activities of several Custodians and staff within the Special Services department and works closely with other shops and departments.<br /><br />Our work is central to student life and their needs occur at a variety of times throughout the day, week, and year and in such, a flexible schedule with extended shift times may be required. This person must be able to work weekends or extended hours to support special events or last minute requests.<br /><br />The Supervisor of Event Support Services takes appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.<br /><br />Summary of Principal Duties and Responsibilities:<br /><br /><strong>Supervision and Workflow Planning</strong><br /> <ul> <li>Oversee and direct the work of Custodians, Special Services Generalist, Warehouse Coordinator, and occasionally additional staff for larger projects and events.</li> <li>Make decisions around logistical needs, planning and preparation, staffing levels, and timelines for various events.</li> <li>Communicate expectations, resolves issues, and direct workflows.</li> <li>Monitor progress on events or projects and adjust staffing/expectations as needed.</li> <li>Review and assess special requests for events and collaborate with other departments/shops.</li> </ul> <br /><strong>Event Support</strong><br /> <ul> <li>Act as liaison for Facilities when coordinating large events.</li> <li>Work with vendors in providing support materials that are not in inventory (chairs, tents, etc.)</li> <li>Reserve spaces for events, including outside spaces if needed.</li> <li>Follow appropriate College guidelines for all processes, projects, and events.</li> <li>Manage and maintain inventories of chairs, tables, hand-trucks, dollies, specialized tools, etc.</li> </ul> <br /><strong>Trucking</strong><br /> <ul> <li>Perform safe operation of college vehicles, in most cases drive a truck that exceeds the gross weight of 10,000 pounds.</li> <li>General trucking duties include but, not limited to, transporting furniture, appliances, custodial supplies, books, office moves, and mailings.</li> <li>May travel out of state for pick up of donated items.</li> </ul> <br />Perform general custodial duties necessary during office moves and when short-staffed. Maintain storage spaces and monitor equipment which includes Amherst College vehicles to insure they are kept in good working order.<br /><br /><strong>QUALIFICATIONS</strong><br /> <ul> <li>Valid Driver's License and successful credentialing is required in order to operate college vehicles</li> <li>Valid Dot Medical Card or the ability to obtain within 3 months</li> <li>Valid Pool Operator certificate or the ability to obtain within 3 months</li> <li>High School diploma or equivalent</li> <li>2 years of related experience</li> <li>Demonstrated supervisory and/or leadership skills</li> <li>General knowledge of equipment maintenance and repair</li> <li>Basic knowledge in operating hand tools necessary for assembling and moving items</li> <li>Basic familiarity with computer usage, including email and internet</li> <li>Strong customer service, organizational and time-management skills including the ability to plan, organize and multi-task when priorities change frequently</li> <li>Demonstrated verbal and written communications skills including the ability to follow written and verbal instructions</li> <li>Commitment to diversity and inclusiveness</li> <li>An acceptable criminal offender records information (CORI) check</li> <li>Successful completion of pre-employment physical and lift test</li> </ul> <br />DOT Requirements for operating a CMV (operation of a vehicle in excess of 10,000 lbs (GVWR, or more than 9 passengers):<br /> <ul> <li>Completion of CMV Driver Application</li> <li>Able to read and speak English</li> <li>Employment verification for the preceding 3 years</li> <li>State driving record</li> <li>Driver History Check for the preceding 3 years</li> <li>Complete a road test</li> <li>21 years or older</li> <li>DOT physical certifying the operation of vehicles weighing more than 10,000 pounds.</li> <li>Drug and alcohol test</li> </ul> <strong>APPLICATION INSTRUCTIONS</strong><br /><br />Interestedcandidates are asked to submit a cover letter, resume, complete the online application, and provide the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled. <br /><strong>ABOUT AMHERST COLLEGE <br />Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college's community is composed of about1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The college's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm ; three museums: Emily Dickinson Museum , Beneski Museum of Natural History and Mead Art Museum ; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!<br /></strong> <img src="https://analytics.click2apply.net/v/5DkgePt4znQVI8O6Cg7bV"> <p>PI114650079</p>

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Posted: 2019-10-18 Expires: 2019-11-18

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Supervisor of Event Support Services

Amherst College
Amherst, MA 01002

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