23 days old
2018-06-012018-07-01

Staff Assistant, Airport Station Part Time

American Airlines
New Orleans, LA

Location: New Orleans Intl Apt (MSY-TRML) 
Additional Locations: None
Requisition ID: 15257 

Job Description

Responsible for performing a wide variety of office duties including: coordinating meeting arrangements, typing, filing, ensuring telephone coverage, greeting and directing customers, handling mail, ordering and distributing office supplies, reconciling P-card spending, tracking anniversaries/birthdays and arranging travel and hotel accommodations.

 

Principal Duties and Responsibilities

  • Provides assistance with preparation of management presentations and special projects as required
  • Administers, reviews, and monitors all local invoices through InvoiceWorks and disseminate as necessary
  • Troubleshoots and escalates office technology issues, including telephone and copier machines
  • Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
  • Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events)
  • Handles payroll processing in Workbrain for management and support staff
  • Processes bereavement letters and coordinates local communications and response
  • Manages employee parking, including permitting and assignments, as required
  • Assists with timekeeping functions, data entry, data verification, reconciliations and filing
  • Maintains employee files, as necessary
  • Maintains Station meeting plans, including monthly emergency response

Job Description (Continued)

  • Accesses and manages various periodic reports, including performance, audit, expense, employee engagement and recognition, etc.
  • Updates required manuals
  • Files and maintains all security related items
  • Acts as backup for various payroll functions
  • Manages records for OSHA, safety, etc. (301's, weekly and annual)
  • Assists with budget preparation and reconciliation, including monthly closeout of landing fees
  • Supports auditing activities as required
  • Tracks and verifies incentive funds earned
  • Liaises with CRE/Facilities and vendors to track local projects, as needed
  • Leads/directs work with other support staff, as needed
  • Performs other duties as required

Job Qualifications

Minimum Qualifications

  • High School diploma or GED
  • Previous office/clerical experience

 

Factors that determine level

  • Level of education and/or equivalent, relevant experience
  • Proficiency
  • Ability to work independently and/or amount of direction needed
  • Scope and complexity of work
  • Level of authority and latitude in making decisions

 

Knowledge, Skills & Abilities

  • Knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, etc.
  • Knowledge of policies, procedures, and corporate structure
  • Ability to prioritize work, be detail oriented and meet deadlines
  • Ability to perform in a fast paced environment and handle multiple tasks simultaneously
  • Ability to be self-motivated with strong organizational skills
  • Ability to grasp concepts and functionality of specific software and programs
  • Ability to effectively communicate with all levels both verbally and written

Additional Locations: None
Requisition ID: 15257 

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Staff Assistant, Airport Station Part Time

American Airlines
New Orleans, LA

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Staff Assistant, Airport Station Part Time

American Airlines
New Orleans, LA
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