29 days old

Sr Executive Assistant

Amgen
Thousand Oaks, CA 91360
  • Job Code
    118506128
Amgen

Job ID: R-94568
Location: Thousand Oaks, CA, US 91360

Amgen is looking for a multifaceted and organized administrative professional to support the Vice President, senior management and research staff of Therapeutic Discovery (TD).

Responsibilities include:

Lead and develop a multi-site high-performing team of up to 6 Administrative Coordinators (ACs) who provide support to over 340 TD scientists at research sites in the US, Canada and India. Will also coordinate closely with the AC teams supporting the Therapeutic Areas and Translational Sciences.

Assist the TD Vice President and ATO senior staff in scheduling and coordinating domestic and international travel arrangements including guest speaker visits, consultants, and candidate interviews.

Provide assistance with the accurate completion of expense reports and reimbursement for visitors as needed.

Support senior staff with their calendars, including the responsibility, as directed by the senior staff, to propose meetings (including large multi-site multi-media events), respond to meeting requests on behalf of the staff, and maintain departmental and functional calendars and vacation/travel schedules. Attend TD senior leadership team meetings to track minutes and actions.

Coordinate and organize all on-site conferences and seminars hosted by the TD staff. This may include travel arrangements, accommodations for guests, conference room scheduling, catering, video or teleconferencing needs, and appropriate and timely announcements. Poster Sessions and Investigator Awards are a visible and very important event for the scientific staff that provides the opportunity for the Amgen community to view the latest work of the scientists. Among other responsibilities, the Sr. Executive Assistant and team will be responsible for choice and logistics of venue, support for organizing committees, the development of abstract booklets, order necessary supplies, arrange for easel assembly, work with catering for refreshments, point of contact for banners, and staff the poster sessions on event days.

Schedule and support cross-site video and teleconferences and work with AV technicians to ensure effective meeting presentations and communications.

Provide basic staff support for Amgen's business systems for onboarding/offboarding, IS tickets, Procure-to-Pay, staff moves, Time and Attendance, Compliance, etc.

Basic Qualifications

Associate's degree and 4 years of Administrative experience

Or

High school diploma / GED and 6 years of Administrative experience

Preferred Qualifications

  • Bachelor's degree
  • 5+ years of experience in an administrative support role supporting large teams at different levels
  • Supervisory or leadership experience
  • Experience working in technology-based organizations
  • Excellent organizational skills and ability to manage multiple people
  • Detail-oriented
  • Excellent travel and meeting planning skills
  • Good external customer communication skills
  • Strong Outlook, Excel, PowerPoint, OneNote and SharePoint Skills
  • Excellent Time Management skills
  • Ability to prioritize projects of greater urgency and importance
  • Excellent Project management skills
  • Calm under pressure
  • Amgen experience
  • Managing multiple calendars including coordination across multiple time zones
  • Excellent written, verbal, and presentation skills in communicating key business and clinical information
  • Experience providing administrative support to remote staff
  • Ability to work in a fast-paced environment
  • Helpful, can-do attitude with a solution-oriented approach
  • Discretion with proprietary information


Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PI118506128

<b>Amgen</b><br/><br/><b>Job ID: </b>R-94568<br/><b>Location: </b>Thousand Oaks, CA, US 91360<br/><br/>Amgen is looking for a multifaceted and organized administrative professional to support the Vice President, senior management and research staff of Therapeutic Discovery (TD).<br><br><b>Responsibilities include:</b><br><br>Lead and develop a multi-site high-performing team of up to 6 Administrative Coordinators (ACs) who provide support to over 340 TD scientists at research sites in the US, Canada and India. Will also coordinate closely with the AC teams supporting the Therapeutic Areas and Translational Sciences.<br><br>Assist the TD Vice President and ATO senior staff in scheduling and coordinating domestic and international travel arrangements including guest speaker visits, consultants, and candidate interviews.<br><br>Provide assistance with the accurate completion of expense reports and reimbursement for visitors as needed.<br><br>Support senior staff with their calendars, including the responsibility, as directed by the senior staff, to propose meetings (including large multi-site multi-media events), respond to meeting requests on behalf of the staff, and maintain departmental and functional calendars and vacation/travel schedules. Attend TD senior leadership team meetings to track minutes and actions.<br><br>Coordinate and organize all on-site conferences and seminars hosted by the TD staff. This may include travel arrangements, accommodations for guests, conference room scheduling, catering, video or teleconferencing needs, and appropriate and timely announcements. Poster Sessions and Investigator Awards are a visible and very important event for the scientific staff that provides the opportunity for the Amgen community to view the latest work of the scientists. Among other responsibilities, the Sr. Executive Assistant and team will be responsible for choice and logistics of venue, support for organizing committees, the development of abstract booklets, order necessary supplies, arrange for easel assembly, work with catering for refreshments, point of contact for banners, and staff the poster sessions on event days.<br><br>Schedule and support cross-site video and teleconferences and work with AV technicians to ensure effective meeting presentations and communications.<br><br>Provide basic staff support for Amgen's business systems for onboarding/offboarding, IS tickets, Procure-to-Pay, staff moves, Time and Attendance, Compliance, etc.<br><br><b><b>Basic Qualifications</b></b><br><br>Associate's degree and 4 years of Administrative experience<br><br><b>Or</b><br><br>High school diploma / GED and 6 years of Administrative experience<br><br><b><b>Preferred Qualifications</b></b><br><br><ul><li>Bachelor's degree</li><li>5+ years of experience in an administrative support role supporting large teams at different levels</li><li>Supervisory or leadership experience</li><li>Experience working in technology-based organizations</li><li>Excellent organizational skills and ability to manage multiple people</li><li>Detail-oriented</li><li>Excellent travel and meeting planning skills</li><li>Good external customer communication skills</li><li>Strong Outlook, Excel, PowerPoint, OneNote and SharePoint Skills</li><li>Excellent Time Management skills</li><li>Ability to prioritize projects of greater urgency and importance</li><li>Excellent Project management skills</li><li>Calm under pressure</li><li>Amgen experience</li><li>Managing multiple calendars including coordination across multiple time zones</li><li>Excellent written, verbal, and presentation skills in communicating key business and clinical information</li><li>Experience providing administrative support to remote staff</li><li>Ability to work in a fast-paced environment</li><li>Helpful, can-do attitude with a solution-oriented approach</li><li>Discretion with proprietary information</li></ul><br><br>Join Us <br> <br> If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen. <br> <br> Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses. <br> <br> As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients. <br> <br> Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.<br/><br/> <img src="https://analytics.click2apply.net/v/damGyGuXloJPcJzgi1Pmz"> <p>PI118506128</p>

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Posted: 2020-02-28 Expires: 2020-03-30

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Sr Executive Assistant

Amgen
Thousand Oaks, CA 91360

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