13 days old

Sr Administrative Assistant

San Jacinto College
Houston, TX 77049
  • Job Code
    116985554

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - South Campus

Responsibilities:
  • Admission and registration functions, enrollment process from start to finish for dual credit students.
  • Manage the department's annual operational expenditures and maintain appropriate records, requisitions, journal transfers, P-Card statements, review and process budget encumbrances; fiscal year budget training/preparation/processing, maintain operational budgets.
  • Verify availability of rooms for classes and events, submit maintenance, and ITS requests as needed, assist with campus events as needed.
  • Process faculty paperwork, grades, distribute class roles/schedules.
  • Assist in the preparation, organization, and delivery of materials for meetings and events on and off campus
  • Greet visitors, answer telephones, provide general information, maintain an orderly and welcoming office environment, schedule appointments for students, director, and coordinator.
  • Communicate effectively with the appropriate staff at the high schools to ensure the success in all aspects of the dual credit program.
  • Perform a variety of general clerical and typing duties without close supervision, assist in keeping the data in computer-based records accurate and prepare reports.
  • Assist in maintaining dual credit records, following up with high schools, students, and instructors in conjunction with the dual credit administration.
  • Process departmental research for requested data and reports.
  • Stock and inventory supplies and equipment, maintain office equipment, process mail, make travel arrangements.
  • Assist with emergencies and other general office duties as appropriate.
  • Other duties as assigned by the dual credit director, coordinator, and administrative academic support team.


Required Qualifications:
  • High School graduate or equivalent (GED)
  • Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
  • Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint.

Preferred Qualifications:
  • Associate degree
  • Prefer applicants with prior college/university experience.


Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2274

Posting Close Date: 1/27/2020

PI116985554

<br/><b>San Jacinto College</b><br/><br/><b>Equal Opportunity Statement:</b> The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.<br/><br/><b> Sr Administrative Assistant - South Campus </b><br><br><strong> Responsibilities: </strong> <br><ul><li> Admission and registration functions, enrollment process from start to finish for dual credit students. <br></li><li> Manage the department's annual operational expenditures and maintain appropriate records, requisitions, journal transfers, P-Card statements, review and process budget encumbrances; fiscal year budget training/preparation/processing, maintain operational budgets. <br></li><li> Verify availability of rooms for classes and events, submit maintenance, and ITS requests as needed, assist with campus events as needed. <br></li><li> Process faculty paperwork, grades, distribute class roles/schedules. <br></li><li> Assist in the preparation, organization, and delivery of materials for meetings and events on and off campus <br></li><li> Greet visitors, answer telephones, provide general information, maintain an orderly and welcoming office environment, schedule appointments for students, director, and coordinator. <br></li><li> Communicate effectively with the appropriate staff at the high schools to ensure the success in all aspects of the dual credit program. <br></li><li> Perform a variety of general clerical and typing duties without close supervision, assist in keeping the data in computer-based records accurate and prepare reports. <br></li><li> Assist in maintaining dual credit records, following up with high schools, students, and instructors in conjunction with the dual credit administration. <br></li><li> Process departmental research for requested data and reports. <br></li><li> Stock and inventory supplies and equipment, maintain office equipment, process mail, make travel arrangements. <br></li><li> Assist with emergencies and other general office duties as appropriate. <br></li><li> Other duties as assigned by the dual credit director, coordinator, and administrative academic support team. <br></li></ul> <br><br><strong> Required Qualifications: </strong> <br><ul><li> High School graduate or equivalent (GED) </li><li> Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. </li><li> Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint. </li></ul><br> <strong> Preferred Qualifications: </strong> <br><ul><li> Associate degree </li><li> Prefer applicants with prior college/university experience. </li></ul> <br><br><b> Salary Grade: </b> 14 <br><br> Salary is based on the Board-approved salary schedule for the current fiscal year. <b> See Salary Schedule </b> <br><br><b> Requisition Number: </b> req2274 <br><br><b> Posting Close Date: </b> 1/27/2020 <img src="https://analytics.click2apply.net/v/ADzz5asnG5L4SEmjhookB"> <p>PI116985554</p>

Categories

Posted: 2020-01-10 Expires: 2020-02-10

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Sr Administrative Assistant

San Jacinto College
Houston, TX 77049

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