17 days old

Sr Administrative Assistant

San Jacinto College
Houston, TX 77049
  • Job Code
    115634312

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - Central Campus

Essential Job Functions:
  • Assists leader with all office management functions.
  • Ensures website is updated and maintained per leader directions.
  • Assures quality and timely delivery of scheduled open enrollment and grant-funded CPD classes by working with site staff to coordinate all aspects of course delivery at assigned site or campus.
  • Coordinates open enrollment, contract and grant course schedule and insures program and/or supplies, materials, textbooks, equipment purchase, and setup is maintained as necessary.
  • Implements security procedures for equipment, materials and supplies as necessary.
  • Provide administrative assistance and support to faculty teaching in the program area.
  • Creates requisitions in Banner for supplies, travel, and all other expenses for approval by the leader.
  • File and maintain all office records. Shred documents after required retention period.

Additional Job Functions:
  • Processes leader P-card purchases, receipts and reports.
  • Assists other program staff and participants, as well as CPD initiatives, as needed.
  • Maintain inventory of supplies and advises leader of status.


Knowledge, Skills and Abilities:
  • Website update and maintenance proficiency
  • Ability to maintain professional discretion and confidentiality
  • Microsoft Office: Suite - Word, Excel, Publisher, PowerPoint
  • Excellent written and verbal skills
  • Excellent phone and email etiquette
  • Ability to interface with all levels of employees and clients
  • Ability to work well in a fast-paced environment
  • Detail-oriented, flexible, team player
  • Ability to work in a variety of environments: individual office space, cubicle, open space

Required Education :
  • High School graduate or equivalent (GED)

Preferred Education:
  • Above requirement plus one (1) year of specialized or technical training beyond high school

Required Experience:
  • Three (3) years office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint.

Preferred Experience:
  • Above requirement including one (1) or more years in a higher education environment


Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2234

Posting Close Date: 12/2/2019

PI115634312

<br/><b>San Jacinto College</b><br/><br/><b>Equal Opportunity Statement:</b> The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.<br/><br/><b> Sr Administrative Assistant - Central Campus </b><br><br><strong> Essential Job Functions: </strong> <br><ul><li> Assists leader with all office management functions. </li><li> Ensures website is updated and maintained per leader directions. </li><li> Assures quality and timely delivery of scheduled open enrollment and grant-funded CPD classes by working with site staff to coordinate all aspects of course delivery at assigned site or campus. </li><li> Coordinates open enrollment, contract and grant course schedule and insures program and/or supplies, materials, textbooks, equipment purchase, and setup is maintained as necessary. </li><li> Implements security procedures for equipment, materials and supplies as necessary. </li><li> Provide administrative assistance and support to faculty teaching in the program area. </li><li> Creates requisitions in Banner for supplies, travel, and all other expenses for approval by the leader. </li><li> File and maintain all office records. Shred documents after required retention period. </li></ul><br> <strong> Additional Job Functions: </strong> <br><ul><li> Processes leader P-card purchases, receipts and reports. </li><li> Assists other program staff and participants, as well as CPD initiatives, as needed. </li><li> Maintain inventory of supplies and advises leader of status. </li></ul><br><br><strong> Knowledge, Skills and Abilities: </strong> <br><ul><li> Website update and maintenance proficiency </li><li> Ability to maintain professional discretion and confidentiality </li><li> Microsoft Office: Suite - Word, Excel, Publisher, PowerPoint </li><li> Excellent written and verbal skills </li><li> Excellent phone and email etiquette </li><li> Ability to interface with all levels of employees and clients </li><li> Ability to work well in a fast-paced environment </li><li> Detail-oriented, flexible, team player </li><li> Ability to work in a variety of environments: individual office space, cubicle, open space </li></ul><br> <strong> Required Education :</strong> <br><ul><li> High School graduate or equivalent (GED) </li></ul><br> <strong> Preferred Education: </strong> <br><ul><li> Above requirement plus one (1) year of specialized or technical training beyond high school </li></ul><br><strong> Required Experience: </strong> <br><ul><li> Three (3) years office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint. </li></ul><br> <strong> Preferred Experience: </strong> <br><ul><li> Above requirement including one (1) or more years in a higher education environment </li></ul> <br><br><b> Salary Grade: </b> 14 <br><br> Salary is based on the Board-approved salary schedule for the current fiscal year. <b> See Salary Schedule </b> <br><br><b> Requisition Number: </b> req2234 <br><br><b> Posting Close Date: </b> 12/2/2019 <img src="https://analytics.click2apply.net/v/2VmpGGHKwxxJuZVPFDDVg"> <p>PI115634312</p>

Categories

Posted: 2019-11-20 Expires: 2019-12-21

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Sr Administrative Assistant

San Jacinto College
Houston, TX 77049

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