22 days old

Sr. Administrative Assistant

San Jacinto College
Houston, TX 77049
  • Job Code
    114996254

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr. Administrative Assistant - Central Campus

Essential Job Functions :
  • Provide administrative support to Project Director administrator and faculty members with regard to paperwork
  • Interface daily with students, administrators, various departments, visitors, staff, and faculty.
  • Enter Student Data for new, transition and current students, i.e.; maintain various computer-based records/files.
  • Schedule and coordinate multiple meetings and room reservations to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes.
  • Work with Project Director and Coordinator for development of class schedules and web page revisions (i.e. updates to program promotional brochures, materials, or website).
  • Prepare and process requisitions and invoices as needed and Banner entry via several banner programs.
  • Maintain affiliation agreements, project plans and agreements and complete TXIT projects, as assigned.
  • Coordinates travel arrangements, hotel, and parking reimbursements.
  • Performs general office duties such as: type letters, memos, substitute forms, and reports to include state reporting as required.
  • Process P-card statements and maintain P-card records and expenditures.

Additional Job Functions:
  • Assist with preparation of Quarterly Reports
  • Collect and process expenses as needed.
  • Proctor as needed and help with recruiting development needs.
  • Order inventory supplies
  • Coordinate facilities for classroom use, including maintenance requests.
  • Work Business Office as required to include attend training class for this need.
  • Other duties as assigned.


Knowledge, Skills and Abilities:
  • Must project a professional image
  • Have excellent telephone etiquette and communication skills
  • Proficient in Microsoft Word, Excel, Banner, and Windows.
  • Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
  • Must be able to work in a team environment,be flexible with good public relations skills,
  • Work well with details and deadlines,
  • Balance multiple tasks,
  • Analyze and solve problems
  • Work independently in a fast-paced office environment.

Required Education:

  • High School Diploma or equivalent required.

Preferred Education:

  • Above requirement plus one (1) year of specialized or technical training beyond high school

Required Experience:

  • Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
  • Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint.

Preferred Experience:

  • Above requirement including one (1) or more years in a higher education environment


Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2209

Posting Close Date: 11/8/2019

PI114996254

<br/><b>San Jacinto College</b><br/><br/><b>Equal Opportunity Statement:</b> The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.<br/><br/><b> Sr. Administrative Assistant - Central Campus </b><br><br><strong> Essential Job Functions :</strong> <br><ul><li> Provide administrative support to Project Director administrator and faculty members with regard to paperwork </li><li> Interface daily with students, administrators, various departments, visitors, staff, and faculty. </li><li> Enter Student Data for new, transition and current students, i.e.; maintain various computer-based records/files. </li><li> Schedule and coordinate multiple meetings and room reservations to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes. </li><li> Work with Project Director and Coordinator for development of class schedules and web page revisions (i.e. updates to program promotional brochures, materials, or website). </li><li> Prepare and process requisitions and invoices as needed and Banner entry via several banner programs. </li><li> Maintain affiliation agreements, project plans and agreements and complete TXIT projects, as assigned. </li><li> Coordinates travel arrangements, hotel, and parking reimbursements. </li><li> Performs general office duties such as: type letters, memos, substitute forms, and reports to include state reporting as required. </li><li> Process P-card statements and maintain P-card records and expenditures. </li></ul><br> <strong> Additional Job Functions: </strong> <br><ul><li> Assist with preparation of Quarterly Reports </li><li> Collect and process expenses as needed. </li><li> Proctor as needed and help with recruiting development needs. </li><li> Order inventory supplies </li><li> Coordinate facilities for classroom use, including maintenance requests. </li><li> Work Business Office as required to include attend training class for this need. </li><li> Other duties as assigned. </li></ul> <br><br><strong> Knowledge, Skills and Abilities: </strong> <br><ul><li> Must project a professional image </li><li> Have excellent telephone etiquette and communication skills </li><li> Proficient in Microsoft Word, Excel, Banner, and Windows. </li><li> Must be extremely accurate and have excellent proofreading, grammar and spelling skills. </li><li> Must be able to work in a team environment,be flexible with good public relations skills, </li><li> Work well with details and deadlines, </li><li> Balance multiple tasks, </li><li> Analyze and solve problems </li><li> Work independently in a fast-paced office environment. </li></ul><br> <strong> Required Education: </strong> <br> <br><ul><li> High School Diploma or equivalent required. </li></ul><br> <strong> Preferred Education: </strong> <br> <br><ul><li> Above requirement plus one (1) year of specialized or technical training beyond high school </li></ul><br> <strong> Required Experience: </strong> <br> <br><ul><li> Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. </li><li> Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint. </li></ul><br> <strong> Preferred Experience: </strong> <br> <br><ul><li> Above requirement including one (1) or more years in a higher education environment </li></ul><br><br><b> Salary Grade: </b> 14 <br><br> Salary is based on the Board-approved salary schedule for the current fiscal year. <b> See Salary Schedule </b> <br><br><b> Requisition Number: </b> req2209 <br><br><b> Posting Close Date: </b> 11/8/2019 <img src="https://analytics.click2apply.net/v/V7ddmWuzXEP4i658uOOwn"> <p>PI114996254</p>

Categories

Posted: 2019-10-31 Expires: 2019-12-01

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Sr. Administrative Assistant

San Jacinto College
Houston, TX 77049

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast