28 days old

Sr. Administrative Assistant (Grant Funded)

San Jacinto College
Houston, TX 77049
  • Job Code
    116490374

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr. Administrative Assistant (Grant Funded) - Central Campus

Essential Job Functions:
  • Serve as the primary point of contact for the Grant Director and the Department and provide customer service to students, faculty, staff, and administrators.
  • Enter and maintain calendar and appointment scheduling for the Director.
  • Collect, compile, enter, submit, and maintain data for as well as create reports for all areas within the Department
  • Create, submit, maintain, and serve as the point person for departmental work orders, service, IT requests, staff relocations on campus.
  • Schedule and coordinate meetings, special events, and travel for Title V employees.
  • Work with Grant Director and Title V Coordinators to update brochures, materials, or website.
  • Maintain inventory of office supplies and order as needed, as well as assist with purchasing supplies for special events and special projects for areas within the Department
  • Prepare, enter, oversee, and maintain Department budget in Banner, including entering and creating budget transactions following US Department of Education federal grant guidelines as well as SJC policies and procedures.
  • Perform general office duties such as: type letters, memos, spreadsheets, forms, and reports to include federal grant reporting as required.


Additional Job Functions :
  • Compile, create, enter, submit, and maintain Pcard Expense Reports for departmental expenditures.
  • Provide support to new employees within the department during the onboarding experience and maintain continued support for current employees (i.e. create EPAFs, network access, key request, and employee inventory).
  • Other duties as assigned


Knowledge, Skills and Abilities:
  • Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
  • Must be able to work in a team environment.
  • Excellent telephone etiquette, language & public relations skills.
  • Accurate with details.
  • Ability to work well under pressure with minimum amount of supervision.
  • Knowledge of SCT Banner requisition, payroll and student modules.
  • Proficiency in Microsoft Suite.
  • Ability to learn new software requirements to support office functions & efficiency and demonstrate proficiency.
  • Positive & professional attitude & dress.
  • Demonstrate excellent organizational, critical thinking, problem solving skills.
  • Adapt to learning new tasks & skills.
  • Possess a thorough understanding of and adhere to FERPA guidelines governing confidentiality of student material.
  • Excellent oral and written skills.

Required Education:

  • High School Diploma or equivalent required.

Preferred Education:

  • Associates Degree Business, Office Administration or related field.

Required Experience:

  • Three (3) years of office clerical or administrative support experience in a multi-department office or an equivalent combination of education and experience to successfully perform the essential duties of the job.
  • Intermediate skill level in Microsoft Office - Word, Excel & PowerPoint.
  • Budget management experience
  • Customer service experience

Preferred Experience:
  • Two years office management experience supporting executive level or upper management personnel.
  • Experience in higher education.
  • Experience with SCT Banner software


Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2259

Posting Close Date: 1/6/2020

PI116490374

<br/><b>San Jacinto College</b><br/><br/><b>Equal Opportunity Statement:</b> The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.<br/><br/><b> Sr. Administrative Assistant (Grant Funded) - Central Campus </b><br><br><strong> Essential Job Functions: </strong> <br><ul><li> Serve as the primary point of contact for the Grant Director and the Department and provide customer service to students, faculty, staff, and administrators. </li><li> Enter and maintain calendar and appointment scheduling for the Director. </li><li> Collect, compile, enter, submit, and maintain data for as well as create reports for all areas within the Department </li><li> Create, submit, maintain, and serve as the point person for departmental work orders, service, IT requests, staff relocations on campus. </li><li> Schedule and coordinate meetings, special events, and travel for Title V employees. </li><li> Work with Grant Director and Title V Coordinators to update brochures, materials, or website. </li><li> Maintain inventory of office supplies and order as needed, as well as assist with purchasing supplies for special events and special projects for areas within the Department </li><li> Prepare, enter, oversee, and maintain Department budget in Banner, including entering and creating budget transactions following US Department of Education federal grant guidelines as well as SJC policies and procedures. </li><li> Perform general office duties such as: type letters, memos, spreadsheets, forms, and reports to include federal grant reporting as required. </li></ul><br><br><strong> Additional Job Functions : </strong> <br><ul><li> Compile, create, enter, submit, and maintain Pcard Expense Reports for departmental expenditures. <br> </li><li> Provide support to new employees within the department during the onboarding experience and maintain continued support for current employees (i.e. create EPAFs, network access, key request, and employee inventory). </li><li> Other duties as assigned </li></ul> <br><br><strong> Knowledge, Skills and Abilities: </strong> <br><ul><li> Must be extremely accurate and have excellent proofreading, grammar and spelling skills. </li><li> Must be able to work in a team environment. </li><li> Excellent telephone etiquette, language & public relations skills. </li><li> Accurate with details. </li><li> Ability to work well under pressure with minimum amount of supervision. </li><li> Knowledge of SCT Banner requisition, payroll and student modules. </li><li> Proficiency in Microsoft Suite. </li><li> Ability to learn new software requirements to support office functions & efficiency and demonstrate proficiency. </li><li> Positive & professional attitude & dress. </li><li> Demonstrate excellent organizational, critical thinking, problem solving skills. </li><li> Adapt to learning new tasks & skills. </li><li> Possess a thorough understanding of and adhere to FERPA guidelines governing confidentiality of student material. </li><li> Excellent oral and written skills. </li></ul><br> <strong> Required Education: </strong><br> <br><ul><li> High School Diploma or equivalent required. </li></ul><br> <strong> Preferred Education: </strong><br> <br><ul><li> Associates Degree Business, Office Administration or related field. </li></ul><br> <strong> Required Experience: </strong> <br> <br><ul><li> Three (3) years of office clerical or administrative support experience in a multi-department office or an equivalent combination of education and experience to successfully perform the essential duties of the job. </li><li> Intermediate skill level in Microsoft Office - Word, Excel & PowerPoint. </li><li> Budget management experience </li><li> Customer service experience </li></ul><br> <strong> Preferred Experience: </strong> <br><ul><li> Two years office management experience supporting executive level or upper management personnel. </li><li> Experience in higher education. </li><li> Experience with SCT Banner software </li></ul> <br><br><b> Salary Grade: </b> 14 <br><br> Salary is based on the Board-approved salary schedule for the current fiscal year. <b> See Salary Schedule </b> <br><br><b> Requisition Number: </b> req2259 <br><br><b> Posting Close Date: </b> 1/6/2020 <img src="https://analytics.click2apply.net/v/yg7NlBI6pyEyIkAdFGG7D"> <p>PI116490374</p>

Categories

Posted: 2019-12-20 Expires: 2020-01-20

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Sr. Administrative Assistant (Grant Funded)

San Jacinto College
Houston, TX 77049

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