16 days old

Senior Executive Assistant

Amgen
Thousand Oaks, CA 91360
  • Job Code
    117984933
Amgen

Job ID: R-93408
Location: Thousand Oaks, CA, US 91360

Reporting to the Vice President Human Resources for Global Commercial Operations, the Senior Executive Assistant (SEA) will be responsible for providing senior level administrative support. The SEA's administrative work assignments will involve interactions with high level, global executives both internal and external to Amgen.

Responsibilities include:
  • Proactively manage the executive's calendar with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums
  • Prepare the VP with pre-read and briefing documents in advance of daily meetings
  • Review, prioritize and flag high priority communications (including reviewing and prioritizing daily emails)
  • Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and directing incoming calls and correspondence
  • Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events
  • Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files
  • Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing Skype and Telepresence technologies
  • Partner with team OE to assist / lead various projects
  • Acting as a liaison between groups under the responsibility of the executive
  • Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe
  • Coordinate domestic and international travel arrangements amidst dynamic business requirements
  • Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations
  • Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions
  • Compose and edit correspondence on behalf of the VP
  • Preparation and processing of expense reports
  • Maintenance and retrieval of filed information and correspondence to ensure immediate access to information
  • Manage multiple priorities in a continually changing environment


Basic Qualifications:

Associate degree and 4 years of administrative experience

OR

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:
  • Bachelor's degree and direct experience supporting a senior executive for a large corporation
  • 10+ years of Administrative Assistant experience
  • Amgen experience
  • Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues
  • Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment).
  • Ability to work in a fast-paced, deadline-driven environment
  • Experience working in biopharma industry
  • Ability to prioritize projects of greater urgency and importance
  • Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills
  • Team Player
  • Excellent written, verbal, and presentation skills in communicating key business and clinical information
  • Excellent time management and project management skills


Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PI117984933

<b>Amgen</b><br/><br/><b>Job ID: </b>R-93408<br/><b>Location: </b>Thousand Oaks, CA, US 91360<br/><br/>Reporting to the Vice President Human Resources for Global Commercial Operations, the Senior Executive Assistant (SEA) will be responsible for providing senior level administrative support. The SEA's administrative work assignments will involve interactions with high level, global executives both internal and external to Amgen.<br><br><b> Responsibilities include: </b><br><ul><li>Proactively manage the executive's calendar with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums</li><li>Prepare the VP with pre-read and briefing documents in advance of daily meetings</li><li>Review, prioritize and flag high priority communications (including reviewing and prioritizing daily emails)</li><li>Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and directing incoming calls and correspondence</li><li>Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events</li><li>Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files</li><li>Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing Skype and Telepresence technologies</li><li>Partner with team OE to assist / lead various projects</li><li>Acting as a liaison between groups under the responsibility of the executive</li><li>Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe</li><li>Coordinate domestic and international travel arrangements amidst dynamic business requirements</li><li>Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations</li><li>Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions</li><li>Compose and edit correspondence on behalf of the VP</li><li>Preparation and processing of expense reports</li><li>Maintenance and retrieval of filed information and correspondence to ensure immediate access to information</li><li>Manage multiple priorities in a continually changing environment</li></ul><br><br><b> Basic Qualifications: </b><br><br>Associate degree and 4 years of administrative experience<br><br>OR<br><br>High school diploma / GED and 6 years of administrative experience<br><br><b> Preferred Qualifications: </b><br><ul><li>Bachelor's degree and direct experience supporting a senior executive for a large corporation</li><li>10+ years of Administrative Assistant experience</li><li>Amgen experience</li><li>Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues</li><li>Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment).</li><li>Ability to work in a fast-paced, deadline-driven environment</li><li>Experience working in biopharma industry</li><li>Ability to prioritize projects of greater urgency and importance</li><li>Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills</li><li>Team Player</li><li>Excellent written, verbal, and presentation skills in communicating key business and clinical information</li><li>Excellent time management and project management skills</li></ul><br><br>Join Us <br> <br> If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen. <br> <br> Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses. <br> <br> As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients. <br> <br> Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.<br/><br/> <img src="https://analytics.click2apply.net/v/6ePrLyhgZqbrU8lwCoqNG"> <p>PI117984933</p>

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Posted: 2020-02-12 Expires: 2020-03-14

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Senior Executive Assistant

Amgen
Thousand Oaks, CA 91360

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