16 days old

Senior Executive Assistant

Amgen
Thousand Oaks, CA 91360
  • Job Code
    117761491
Amgen

Job ID: R-92870
Location: Thousand Oaks, CA, US 91360

The successful candidate will report to the Vice President of US Medical and be responsible for providing senior level administrative support and managerial activities as follows:

Position Responsibilities:
  • Provide common and routine services (i.e. calendar management, travel arrangements and expense reports, candidate recruiting and requisitions, on-boarding/off-boarding, arrange workshops, etc.)
  • Provide leadership to US Medical Administrative team with respect to workload balance and prioritization, coaching and mentoring
  • Provide infrequent and routine services (i.e. off-site meetings, large meeting logistics, functional staff events, candidate feedback, catering requests, etc.)
  • May provide some more complex services (i.e. large complex meeting logistics, confidentiality agreements, scientific and medical conference logistics, corporate event planning bi-monthly, quarterly or annually)
  • Provide access to end user training and, where appropriate, assist with self-service tools such as Concur and Skype
  • Manage calendars (ED, VP or SVP, but not limited to)
  • Acts as a service owner within the function
  • Back-up support (SVP)
  • Inbox management (comprehend, take action and respond on behalf of executives (VP/ED)
  • Oversight and proactive management of day-to-day activities
  • Coordination and partnership with functional SPOs
  • Communicate with Executives (draft, format and distribute communications)
  • Workday delegation


Basic Qualifications:

Associate's degree and 4 years of administrative experience

OR

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:
  • Bachelor's degree and direct experience supporting senior executives for a large corporation
  • Experience working in biopharma industry
  • 8+ years of Administrative Assistant experience supporting large teams at different levels and in different geographic locations including remote workers
  • Experience managing multiple calendars including coordination across multiple time zones
  • Excellent travel and meeting planning skills
  • Excellent written, verbal, and presentation skills in communicating key business and clinical information including speaking in front of medium to large groups while using appropriate AV equipment
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • Expert level PC skills in MS Outlook, Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos, SharePoint, Learning Management Systems and Skype
  • Outstanding organizational, time management, project management and interpersonal skills
  • Ability to manage multiple tasks, prioritize and meet deadlines
  • Ability to resolve problems with limited supervision
  • Ability to work in a fast-paced, deadline-driven environment
  • Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues
  • Discretion in dealing with proprietary information
  • Team Player


Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PI117761491

<b>Amgen</b><br/><br/><b>Job ID: </b>R-92870<br/><b>Location: </b>Thousand Oaks, CA, US 91360<br/><br/>The successful candidate will report to the Vice President of US Medical and be responsible for providing senior level administrative support and managerial activities as follows:<br><br><b>Position Responsibilities:</b><br><ul><li>Provide common and routine services (i.e. calendar management, travel arrangements and expense reports, candidate recruiting and requisitions, on-boarding/off-boarding, arrange workshops, etc.)</li><li>Provide leadership to US Medical Administrative team with respect to workload balance and prioritization, coaching and mentoring</li><li>Provide infrequent and routine services (i.e. off-site meetings, large meeting logistics, functional staff events, candidate feedback, catering requests, etc.)</li><li>May provide some more complex services (i.e. large complex meeting logistics, confidentiality agreements, scientific and medical conference logistics, corporate event planning bi-monthly, quarterly or annually)</li><li>Provide access to end user training and, where appropriate, assist with self-service tools such as Concur and Skype</li><li>Manage calendars (ED, VP or SVP, but not limited to)</li><li>Acts as a service owner within the function</li><li>Back-up support (SVP)</li><li>Inbox management (comprehend, take action and respond on behalf of executives (VP/ED)</li><li>Oversight and proactive management of day-to-day activities</li><li>Coordination and partnership with functional SPOs</li><li>Communicate with Executives (draft, format and distribute communications)</li><li>Workday delegation</li></ul><br><br><b>Basic Qualifications:</b><br><br>Associate's degree and 4 years of administrative experience<br><br>OR<br><br>High school diploma / GED and 6 years of administrative experience<br><br><b>Preferred Qualifications:</b><br><ul><li>Bachelor's degree and direct experience supporting senior executives for a large corporation</li><li>Experience working in biopharma industry</li><li>8+ years of Administrative Assistant experience supporting large teams at different levels and in different geographic locations including remote workers</li><li>Experience managing multiple calendars including coordination across multiple time zones</li><li>Excellent travel and meeting planning skills</li><li>Excellent written, verbal, and presentation skills in communicating key business and clinical information including speaking in front of medium to large groups while using appropriate AV equipment</li><li>Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners</li><li>Expert level PC skills in MS Outlook, Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos, SharePoint, Learning Management Systems and Skype</li><li>Outstanding organizational, time management, project management and interpersonal skills</li><li>Ability to manage multiple tasks, prioritize and meet deadlines</li><li>Ability to resolve problems with limited supervision</li><li>Ability to work in a fast-paced, deadline-driven environment</li><li>Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues</li><li>Discretion in dealing with proprietary information</li><li>Team Player</li></ul><br><br>Join Us <br> <br> If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen. <br> <br> Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses. <br> <br> As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients. <br> <br> Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.<br/><br/> <img src="https://analytics.click2apply.net/v/g2EZlQt5obOKcxaAIlr4k"> <p>PI117761491</p>

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Posted: 2020-02-04 Expires: 2020-03-06

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Senior Executive Assistant

Amgen
Thousand Oaks, CA 91360

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