12 days old

Project Administrator

Huitt-Zollars, Inc.
Houston, TX 77042
  • Job Code
    116947541
Huitt-Zollars' Houston, Texas office has a full-time Project Administrator opportunity. This role provides administrative support to civil engineer project managers performing administrative functions which include composing correspondence, meeting agendas, technical documents; coordinating contract documents and proposals; organizing meetings, and provides reception relief as needed. The successful candidate will have at least five years of experience preferably in an architectural-engineering environment and will be proficient in MS Office Suite, Deltek Vision software. This is an excellent opportunity for an administrative professional who enjoys working in an architectural and civil engineering office environment.

HZ is a leading full-service design firm providing innovative planning, engineering, architectural design, construction and program management, and design-build project delivery to our clients in the public and private sector. We provide quality solutions for our clients and employment opportunities to qualified talent.

Responsibilities:

  • Coordinate proposals, contracts, and subcontracts with corporate, clients and sub-consultants.
  • Utilize Deltek Vision for updating project entries and contract modifications while working closely with accounting to ensure projects have everything necessary for set up.
  • Provide coordination of contract documents (insurance, participation goals, etc.)
  • Obtain project specific insurance certificates.
  • Support Project Managers with arranging travel, interviews and meetings, binding books, following up on collections, drafting correspondence and technical documents.
  • Relieve receptionist - answer and route office phone calls.
  • Purchase and manage office supplies, specialty supplies and kitchen supplies.
  • All general admin duties including but not limited to archive file management, answering phones, mail distribution, meeting room.
  • Document management and archiving.
  • Maintain integrity and a high level of sensitivity with confidential information.

Requirements:

  • Minimum 5 years of experience and 2 years of supervisory experience a plus
  • Associate or Bachelor's Degree Preferred
  • Strong organization, time management, and prioritization skills
  • Proficient in Deltek Vision, Microsoft Office: Word, Outlook, Excel
  • Great attention to detail
  • Ability to work independently with minimum supervision and with a team
  • Excellent written and verbal communication skills
  • Flexibility and problem-solving skills

Physical Requirements:

  • Occasionally required to lift boxes that are up to 50 lbs. and to set up tables and computer cords in meeting rooms.

We offer a competitive benefits and compensation package including medical, dental, vision, life, long/short term disability and two retirement plans: 401(k) and ESOP.

Please apply online at: https://external-huitt-zollars.icims.com

Job ID No: H142

Huitt-Zollars, Inc. is an equal opportunity employer.

PI116947541

<strong><span style="color: black;">Huitt-Zollars'</span></strong><span style="color: black;"> <strong>Houston, Texas </strong>office has a full-time<strong> Project Administrator </strong>opportunity. This role provides administrative support to civil engineer project managers performing administrative functions which include composing correspondence, meeting agendas, technical documents; coordinating contract documents and proposals; organizing meetings, and provides reception relief as needed. The successful candidate will have at least five years of experience preferably in an architectural-engineering environment and will be proficient in MS Office Suite, Deltek Vision software. This is an excellent opportunity for an administrative professional who enjoys working in an architectural and civil engineering office environment.</span> <p style="margin-bottom: .0001pt;"> </p> <p style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">HZ is a leading full-service design firm providing innovative planning, engineering, architectural design, construction and program management, and design-build project delivery to our clients in the public and private sector. We provide quality solutions for our clients and employment opportunities to qualified talent. </span></p> <p style="margin-bottom: .0001pt;"> </p> <p style="margin-bottom: .0001pt;"> </p> <p style="margin-bottom: .0001pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong><span style="color: black;">Responsibilities: </span></strong></span></p> <ul> <li style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">Coordinate proposals, contracts, and subcontracts with corporate, clients and sub-consultants.</span></li> <li style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">Utilize Deltek Vision for updating project entries and contract modifications while working closely with accounting to ensure projects have everything necessary for set up.</span></li> <li style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">Provide coordination of contract documents (insurance, participation goals, etc.)</span></li> <li style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">Obtain project specific insurance certificates. </span></li> <li style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">Support Project Managers with arranging travel, interviews and meetings, binding books, following up on collections, drafting correspondence and technical documents.</span></li> <li style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">Relieve receptionist - answer and route office phone calls.</span></li> <li style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">Purchase and manage office supplies, specialty supplies and kitchen supplies. </span></li> <li style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">All general admin duties including but not limited to archive file management, answering phones, mail distribution, meeting room.</span></li> <li style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">Document management and archiving.</span></li> <li style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">Maintain integrity and a high level of sensitivity with confidential information.</span></li> </ul> <p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong><span style="color: black;">Requirements: </span></strong></span></p> <ul> <li style="color: #222222;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Minimum 5 years of experience and 2 years of supervisory experience a plus</span></li> <li style="color: #222222;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Associate or Bachelor's Degree Preferred</span></li> <li style="color: #222222;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Strong organization, time management, and prioritization skills</span></li> <li style="color: #222222;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Proficient in Deltek Vision, Microsoft Office: Word, Outlook, Excel </span></li> <li style="color: #222222;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Great attention to detail</span></li> <li style="color: #222222;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Ability to work independently with minimum supervision and with a team</span></li> <li style="color: #222222;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Excellent written and verbal communication skills</span></li> <li style="color: #222222;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Flexibility and problem-solving skills</span></li> </ul> <p style="margin-bottom: .0001pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong><span style="color: black;">Physical Requirements:</span></strong></span></p> <ul> <li style="color: #222222;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Occasionally required to lift boxes that are up to 50 lbs. and to set up tables and computer cords in meeting rooms.</span></li> </ul> <p style="margin-bottom: .0001pt;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: #333333;">We offer a competitive benefits and compensation package including medical, dental, vision, life, long/short term disability and two retirement plans: 401(k) and ESOP. </span></p> <p style="margin-bottom: .0001pt;"> </p> <p style="margin-bottom: .0001pt;"><strong><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="color: black;">Please apply online at: </span><a href="https://external-huitt-zollars.icims.com/" target="_blank" rel="noopener"><span style="color: blue;">https://external-huitt-zollars.icims.com</span></a></span></strong></p> <p style="margin-bottom: .0001pt;"><strong><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif; color: black;">Job ID No: H142</span></strong></p> <p style="margin: 0in 0in .0001pt 39.75pt;"> </p> <p style="margin-bottom: .0001pt;"><em><span style="font-size: 10.0pt; font-family: 'Arial',sans-serif; color: black;">Huitt-Zollars, Inc. is an equal opportunity employer.</span></em></p> <img src="https://analytics.click2apply.net/v/G7a2aOfaRPOgUpLZiZYon"> <p>PI116947541</p>

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Posted: 2020-01-08 Expires: 2020-02-08

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Project Administrator

Huitt-Zollars, Inc.
Houston, TX 77042

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