1+ months

Finance Director, Academic Affairs

Bentley University
Waltham, MA 02452
  • Job Code
    112243295

Bentley University

Bentley Campus


Job Description Summary
Reporting to the Office of the Provost with a dotted line to the Office of Financial Planning & Budgeting, the Finance Director, Academic Affairs is responsible for financial management for the Division of Academic Affairs. This position participates in and supports long range strategic planning, while also providing support and oversight of day-to-day transactions, processes and compliance with university and governmental financial and administrative policies and guidelines. While the incumbent will report to the Provost, he or she will function in a matrixed environment with a dotted reporting line to the Executive Director, Financial Planning & Budgeting to ensure the best and most efficient use of resources in support of the university's strategic plan and academic mission. This position will also work with Risk Management and Human Resources as required. This position will provide excellent service to the faculty and staff in Academic Affairs while maintaining a strong control environment.

Essential Duties
  • Working with academic and administrative management, lead a business service center that will support financial functions and transactions in Academic Affairs relating to purchasing and travel expenses, supplier invoices, journal entries, budget adjustments, reconciliations and other financial procedures. Manage and train staff providing those services.
  • Prepare budgets, financial reports, projections, forecasts, analyses, and modeling for academic departments and revenue centers in support of strategic planning by the Provost, Deans and Finance Division leadership. Develop a deep knowledge of budgets, financial strategy, and policies for Academic Affairs and its 17 academic departments and other academic centers and offices. Cultivate strong relationships with Deans, department chairs, and center managers across Academic Affairs. Propose solutions to financial and budget issues as they arise.
  • Work closely with the Provost, Deans, academic department chairs and revenue center managers to develop and proactively manage departmental budgets and adjustments as necessary. Maintain a strong working relationship with Deans, faculty and staff to ensure an understanding of financial priorities and strategy.
  • Compile data of annual operating budgets, trends of actual expenditures and revenues for analysis; perform analytical analyses of departmental financial activity, including review of budget to actuals/variance analysis. Monitor work-study budgets to ensure compliance with federal and state guidelines and university budgets. Participate in the annual budgeting process including funding for faculty contracts, salaries and other payments. Work with departments and prepare budget requests and reallocations. Provide training on development and management of budgets.
  • Working with the grant administrator in Finance, provide faculty and centers with post-award grant administration support of grants and contracts by monitoring budgets, tracking expenditures, overseeing expense processing and reporting according to sponsor guidelines
  • Provide leadership and direction in the implementation of financial policies and procedures. Ensure all fiscal commitments and expenditures comply with federal and university guidelines.
  • Provide a positive, customer service environment to faculty and administration throughout the division. Analyze internal processes and recommend procedural enhancements that comply with Administration and Finance policies and procedures. Utilize technology and manage resources to conduct business in the most efficient and effective manner.
  • Serve as liaison between Academic Affairs and other administrative departments by providing customer service support and problem solving for academic chairs, directors, faculty and other staff. Review all financial documents prior to approval as designated by the Provost and Deans.
  • Work closely with management of the Finance and Administration Division regarding University financial and administrative processes. Participate in planning and financial analysis of new and existing programs.
  • Manage staff members in the Academic Affairs Business Service Center.


Minimum Qualifications
  • Bachelor's Degree in Finance or Accounting with at least 8+ years' experience in finance, accounting and/or budgeting roles, preferably in an academic or research organization.
  • Strong analytical, oral and written presentation skills.
  • Prior experience managing employees is required.


Preferred Qualifications
  • AnMBA/MS and/or aCPAis strongly preferred.
  • Experience in financial planning and analysis is highly desirable.
  • Experience using Workday is a plus.


Work Environment
  • Typical office setting with extensive sitting and computer work
  • Increased hours or flexibility in work schedule are required during peak budget/forecast periods.


Bentley University requires references checks and may conduct other pre-employment screening.

DIVERSITY STATEMENT

Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.

PI112243295

<br><b>Bentley University</b><br><br>Bentley Campus<br><br><br><u><b>Job Description Summary</b></u><br>Reporting to the Office of the Provost with a dotted line to the Office of Financial Planning & Budgeting, the Finance Director, Academic Affairs is responsible for financial management for the Division of Academic Affairs. This position participates in and supports long range strategic planning, while also providing support and oversight of day-to-day transactions, processes and compliance with university and governmental financial and administrative policies and guidelines. While the incumbent will report to the Provost, he or she will function in a matrixed environment with a dotted reporting line to the Executive Director, Financial Planning & Budgeting to ensure the best and most efficient use of resources in support of the university's strategic plan and academic mission. This position will also work with Risk Management and Human Resources as required. This position will provide excellent service to the faculty and staff in Academic Affairs while maintaining a strong control environment.<br><br><b><u>Essential Duties</u></b><br><ul><li>Working with academic and administrative management, lead a business service center that will support financial functions and transactions in Academic Affairs relating to purchasing and travel expenses, supplier invoices, journal entries, budget adjustments, reconciliations and other financial procedures. Manage and train staff providing those services.</li><li>Prepare budgets, financial reports, projections, forecasts, analyses, and modeling for academic departments and revenue centers in support of strategic planning by the Provost, Deans and Finance Division leadership. Develop a deep knowledge of budgets, financial strategy, and policies for Academic Affairs and its 17 academic departments and other academic centers and offices. Cultivate strong relationships with Deans, department chairs, and center managers across Academic Affairs. Propose solutions to financial and budget issues as they arise.</li><li>Work closely with the Provost, Deans, academic department chairs and revenue center managers to develop and proactively manage departmental budgets and adjustments as necessary. Maintain a strong working relationship with Deans, faculty and staff to ensure an understanding of financial priorities and strategy.</li><li>Compile data of annual operating budgets, trends of actual expenditures and revenues for analysis; perform analytical analyses of departmental financial activity, including review of budget to actuals/variance analysis. Monitor work-study budgets to ensure compliance with federal and state guidelines and university budgets. Participate in the annual budgeting process including funding for faculty contracts, salaries and other payments. Work with departments and prepare budget requests and reallocations. Provide training on development and management of budgets.</li><li>Working with the grant administrator in Finance, provide faculty and centers with post-award grant administration support of grants and contracts by monitoring budgets, tracking expenditures, overseeing expense processing and reporting according to sponsor guidelines</li><li>Provide leadership and direction in the implementation of financial policies and procedures. Ensure all fiscal commitments and expenditures comply with federal and university guidelines.</li><li>Provide a positive, customer service environment to faculty and administration throughout the division. Analyze internal processes and recommend procedural enhancements that comply with Administration and Finance policies and procedures. Utilize technology and manage resources to conduct business in the most efficient and effective manner.</li><li>Serve as liaison between Academic Affairs and other administrative departments by providing customer service support and problem solving for academic chairs, directors, faculty and other staff. Review all financial documents prior to approval as designated by the Provost and Deans.</li><li>Work closely with management of the Finance and Administration Division regarding University financial and administrative processes. Participate in planning and financial analysis of new and existing programs.</li><li>Manage staff members in the Academic Affairs Business Service Center.</li></ul><br><br><b><u>Minimum Qualifications</u></b><br><ul><li>Bachelor's Degree in Finance or Accounting with at least 8+ years' experience in finance, accounting and/or budgeting roles, preferably in an academic or research organization. </li><li>Strong analytical, oral and written presentation skills. </li><li>Prior experience managing employees is required.</li></ul><br><br><b><u>Preferred Qualifications</u></b><br><ul><li>AnMBA/MS and/or aCPAis strongly preferred. </li><li>Experience in financial planning and analysis is highly desirable. </li><li>Experience using Workday is a plus.</li></ul><br><br><b><u>Work Environment</u></b><br><ul><li>Typical office setting with extensive sitting and computer work</li><li>Increased hours or flexibility in work schedule are required during peak budget/forecast periods.</li></ul><br><br>Bentley University requires references checks and may conduct other pre-employment screening.<br><br><b><u>DIVERSITY STATEMENT</u></b><br><br>Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.<br><br>Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.<br><br> <img src="https://analytics.click2apply.net/v/8Ow6VaTQlKdYtEVNhw4Q6"> <p>PI112243295</p>

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Posted: 2019-07-24 Expires: 2019-08-24

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Finance Director, Academic Affairs

Bentley University
Waltham, MA 02452

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