13 days old

Executive Assistant

Discovery Inc.
New York, NY 10001
  • Job Code
    117808262
  • Jobs Rated
    93rd
Discovery Inc.


Executive Assistant

US-NY-New York City

Job ID: 25862
Type: Company Employee Full-Time
# of Openings: 1
Category: Programming & Production
US-NY-New York City

Overview

Our Team
Offering remarkable real-life stories with everyday heart, humor, hope, and human connection with programming genres that include fascinating families, heartwarming transformations, and life’s milestone and transformational moments.

The Role
Provide administrative support to the Production and Development team and executives based in the NYC office. Position is primary point of contact for key administrative functions including schedule and travel management, expense reports, sensitive communications, and acting as liaison both within and outside of the company.



Responsibilities

1. Schedule appointments, maintain and update multiple executives’ daily calendars.
2. Answer telephone, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority.
3. Schedule, organize and coordinate meetings and facilities, including travel, transportation/hotel arrangements, prepare and distribute materials, agendas, notes, handouts, etc. Arrange presentations and conferences, coordinate equipment needs and refreshments, compile and distribute materials, etc.
4. Responsible for the financial processes of check requests, invoices and purchase orders. Arrange travel itineraries and prepare travel and expense reports.
5. Open, review, route, and disseminate interoffice and external mail, distribute correspondence and other material to department staff.
6. Establish and maintain records and files as necessary. Review, sort and file a variety of materials.
7. Assist with special projects and provide general office support.
8. Function as administrative liaison to departmental staff, other departments, external vendors and consultants.
9. Perform other related duties and participate in other departmental projects as necessary.



Qualifications

* Bachelor's degree in related field of study
* Three to five years administrative/coordination experience
* Must be articulate, personable, detail-oriented, and have strong organizational, communication, and administrative skills
* Must have demonstrated experience and competency in providing senior executive administrative assistance or departmental support and coordination
* Must demonstrate confidentiality and flexibility in accepting new and changing responsibilities and be a proactive problem solver
* Strong computer skills, including proficiency in workplace applications (Microsoft Word, Excel, PowerPoint and Outlook) are required. Should be open to learn and master new computer skills as required.
* Must have the legal right to work in the United States.

New York City, New York, NYC, NY

Discovery Inc. is an equal opportunity employer. Discovery is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information.

EEO is the Law

Pay Transparency Policy Statement

If you are an individual with a disability and need an accommodation during the application process, please send an email request to HR@discovery.com.

PI117808262

<b>Discovery Inc.</b><br/><br/><br/><b>Executive Assistant</b><br/><br/>US-NY-New York City<br/><br/><b>Job ID:</b> 25862<br/><b>Type:</b> Company Employee Full-Time<br/><b># of Openings:</b> 1<br/><b>Category:</b> Programming & Production<br/>US-NY-New York City<br/><br/><b>Overview</b><br/><br/><p style="margin: 0px;"><strong>Our Team</strong><br />Offering remarkable real-life stories with everyday heart, humor, hope, and human connection with programming genres that include fascinating families, heartwarming transformations, and lifes milestone and transformational moments.<br /><br /><strong>The Role</strong><br />Provide administrative support to the Production and Development team and executives based in the NYC office. Position is primary point of contact for key administrative functions including schedule and travel management, expense reports, sensitive communications, and acting as liaison both within and outside of the company.</p><br/><br/><b>Responsibilities</b><br/><br/><p style="margin: 0px;">1. Schedule appointments, maintain and update multiple executives daily calendars.<br />2. Answer telephone, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority. <br />3. Schedule, organize and coordinate meetings and facilities, including travel, transportation/hotel arrangements, prepare and distribute materials, agendas, notes, handouts, etc. Arrange presentations and conferences, coordinate equipment needs and refreshments, compile and distribute materials, etc.<br />4. Responsible for the financial processes of check requests, invoices and purchase orders. Arrange travel itineraries and prepare travel and expense reports.<br />5. Open, review, route, and disseminate interoffice and external mail, distribute correspondence and other material to department staff.<br />6. Establish and maintain records and files as necessary. Review, sort and file a variety of materials.<br />7. Assist with special projects and provide general office support.<br />8. Function as administrative liaison to departmental staff, other departments, external vendors and consultants.<br />9. Perform other related duties and participate in other departmental projects as necessary.</p><br/><br/><b>Qualifications</b><br/><br/><p style="margin: 0px;">* Bachelor's degree in related field of study<br />* Three to five years administrative/coordination experience<br />* Must be articulate, personable, detail-oriented, and have strong organizational, communication, and administrative skills<br />* Must have demonstrated experience and competency in providing senior executive administrative assistance or departmental support and coordination<br />* Must demonstrate confidentiality and flexibility in accepting new and changing responsibilities and be a proactive problem solver<br />* Strong computer skills, including proficiency in workplace applications (Microsoft Word, Excel, PowerPoint and Outlook) are required. Should be open to learn and master new computer skills as required.<br />* Must have the legal right to work in the United States.</p><p style="margin: 0px;"><span style="color: #ffffff;">New York City, New York, NYC, NY</span></p>Discovery Inc. is an equal opportunity employer. Discovery is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information. <br><br> <a href="https://discovery.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=581131&hashed=1619517695">EEO is the Law</a> <br><br> <a href="https://discovery.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=588767&hashed=2014725565">Pay Transparency Policy Statement</a><br><br> If you are an individual with a disability and need an accommodation during the application process, please send an email request to HR@discovery.com. <img src="https://analytics.click2apply.net/v/KMWz5AtLjQedcpG7iG4AM"> <p>PI117808262</p>

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Posted: 2020-02-05 Expires: 2020-03-07

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Executive Assistant

Discovery Inc.
New York, NY 10001

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

Work Environment
Very Good
14/220
Stress
Low
61/220
Growth
Very Poor
196/220
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