20 days old

Executive Assistant

Discovery Communications
New York, NY 10001
  • Job Code
    112387918
  • Jobs Rated
    93rd
Discovery Communications


Executive Assistant

US-NY-New York City

Job ID: 23790
Type: Company Employee Full-Time
# of Openings: 1
Category: Leadership General
US-NY-New York City

Overview

Provide high level executive administrative support to multiple executives in the Golf division. This includes heavy schedule and travel management, expense reports, sensitive communications, and acting as liaison to top executives within and outside of the company, and the divisions.



Responsibilities

1. Schedule meetings, maintain and update daily calendar for multiple executives.
2. Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority.
3. Schedule, organize and coordinate meetings and facilities, including travel, transportation/hotel arrangements, prepare and distribute materials, agendas, notes, handouts, etc. Arrange presentations and conferences, coordinate equipment needs and refreshments, compile and distribute materials, etc.
4. Type up various meeting notes, create letters, forms procedures, contracts, and other documents and correspondence as appropriate. Format tables and spreadsheets.
5. Develop procedures to ensure functional office operations.
6. Responsible for the financial processes of check requests, invoices and purchase orders. Arrange travel itineraries and prepare travel and expense reports.
7. Submit monthly expenses and refer discrepancies for resolution.
8. Open, review, route, and disseminate interoffice and external mail, distribute correspondence and other material to department staff.
9. Establish and maintain department records and files as needed. Review, sort and file a variety of materials.
10. Provide data entry and clerical support.
11. Support in preparation of various presentation decks.
12. Assist with special projects and provide general office support
13. Function as administrative liaison to departmental staff, other departments, external vendors and consultants.
14. Perform other related duties as assigned.
15. Support the Audience Development and Social Media teams in day-to-day efforts (image editing, social posting, email development)
16. Provide basic customer support for Golf Digest businesses



Qualifications

* Verbal and written communication, extremely strong interpersonal, organizational, prioritization, and administrative skills.
* Proficiency in Windows, Outlook, Concur, Word, Excel, and PowerPoint.
* Bachelor's degree preferred.
* Must be a team player
* Must be adaptable and flexible to an ever changing environment
* Must have the legal right to work in the United States.

New York City, New York, NYC, NY

Discovery Communications, Inc. is an equal opportunity employer. Discovery is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information.

EEO is the Law

Pay Transparency Policy Statement

PI112387918

<b>Discovery Communications</b><br/><br/><br/><b>Executive Assistant</b><br/><br/>US-NY-New York City<br/><br/><b>Job ID:</b> 23790<br/><b>Type:</b> Company Employee Full-Time<br/><b># of Openings:</b> 1<br/><b>Category:</b> Leadership General<br/>US-NY-New York City<br/><br/><b>Overview</b><br/><br/><p style="margin: 0px;">Provide high level executive administrative support to multiple executives in the Golf division. This includes heavy schedule and travel management, expense reports, sensitive communications, and acting as liaison to top executives within and outside of the company, and the divisions.</p><br/><br/><b>Responsibilities</b><br/><br/><p style="margin: 0px;">1. Schedule meetings, maintain and update daily calendar for multiple executives.<br />2. Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority.<br />3. Schedule, organize and coordinate meetings and facilities, including travel, transportation/hotel arrangements, prepare and distribute materials, agendas, notes, handouts, etc. Arrange presentations and conferences, coordinate equipment needs and refreshments, compile and distribute materials, etc.<br />4. Type up various meeting notes, create letters, forms procedures, contracts, and other documents and correspondence as appropriate. Format tables and spreadsheets.<br />5. Develop procedures to ensure functional office operations.<br />6. Responsible for the financial processes of check requests, invoices and purchase orders. Arrange travel itineraries and prepare travel and expense reports.<br />7. Submit monthly expenses and refer discrepancies for resolution.<br />8. Open, review, route, and disseminate interoffice and external mail, distribute correspondence and other material to department staff.<br />9. Establish and maintain department records and files as needed. Review, sort and file a variety of materials.<br />10. Provide data entry and clerical support.<br />11. Support in preparation of various presentation decks.<br />12. Assist with special projects and provide general office support<br />13. Function as administrative liaison to departmental staff, other departments, external vendors and consultants.<br />14. Perform other related duties as assigned.<br />15. Support the Audience Development and Social Media teams in day-to-day efforts (image editing, social posting, email development)<br />16. Provide basic customer support for Golf Digest businesses</p><br/><br/><b>Qualifications</b><br/><br/><p style="margin: 0px;">* Verbal and written communication, extremely strong interpersonal, organizational, prioritization, and administrative skills.<br />* Proficiency in Windows, Outlook, Concur, Word, Excel, and PowerPoint.<br />* Bachelor's degree preferred.<br />* Must be a team player<br />* Must be adaptable and flexible to an ever changing environment<br />* Must have the legal right to work in the United States.</p><p style="margin: 0px;"><span style="color: #ffffff;">New York City, New York, NYC, NY</span></p>Discovery Communications, Inc. is an equal opportunity employer. Discovery is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information. <br><br> <a href="https://discovery.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=581131&hashed=1619517695">EEO is the Law</a> <br><br> <a href="https://discovery.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=588767&hashed=2014725565">Pay Transparency Policy Statement</a> <br><br <img src="https://analytics.click2apply.net/v/W7bPOlf2bJRKCM7jT8KWN"> <p>PI112387918</p>

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Posted: 2019-07-30 Expires: 2019-08-30

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Executive Assistant

Discovery Communications
New York, NY 10001

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

Work Environment
Very Good
14/220
Stress
Low
61/220
Growth
Very Poor
196/220
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