6 days old

Executive Assistant (Generation Park)

San Jacinto College
Houston, TX 77049
  • Job Code
    117014385
  • Jobs Rated
    93rd

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Executive Assistant (Generation Park)

Major Responsibilities:
  • Provide administrative support for the Executive Director, which includes the various functions of campus leadership.
  • Perform administrative duties for the office including, but not limited to creating reports, generating, maintaining and distributing presentations, letters, memos, e-mails, mail mergers, distribution lists, invitations, programs, announcements, and other requested communications.
  • Receive guests and community members, answer phones, and serve as initial point of contact for the office. Redirect calls to the appropriate staff/administrators as pertinent. Ensure all phone calls are answered during normal business hours and all voice messages are responded to promptly.
  • Prepare, enter, oversee, and maintain budget in the Banner ERP system. Compile, create, and enter Banner budget transactions (budget transfers, requisitions, journal vouchers, and development). Verify conversion to purchase order, obtain invoice paperwork, and receive documents within Banner.
  • Schedule and coordinate conference and travel arrangements for senior leadership.
  • Plan, schedule, and coordinate meetings, activities and special events hosted by the campus. Maintain departments calendar, scheduling of appointments and events.
  • Create, submit, maintain, and serve as the point person for campus maintenance work orders, copier service, office relocations, etc. Orders office supplies and materials as necessary. Create all EPAF's whether initiating for PT employees or terminating for FT employees.
  • Provide support to various functions within the campus during peak periods.

  • Additional Job Functions :
    • Other duties as assigned


    Knowledge, Skills and Abilities:
    • Compose correspondence independently using good business vocabulary, concise, presentation, and written communication skills
    • Computer proficient in various software packages including intermediate to advanced skill level in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook, Visio, and Publisher
    • Possess a thorough understanding and adherence of college and campus policies and procedures governing confidentiality of employee files and transactions
    • Professionalism and ability to safeguard sensitive and confidential information
    • Ability to work with minimum supervision, manage multiple priorities simultaneously and function collaboratively in a team environment
    • Must be comfortable in handling stressful situations; helpful and pleasant under difficult and unpredictable circumstances
    • Ability to interact with senior leadership and all levels of internal leadership as well as community members
    • Able to resolve administrative situations or problems in the absence of the Executive Director
    • Able to make judgments and decisions to keep office functioning smoothly in absence of the Executive Director
    • Excellent planning, organizational, and technical troubleshooting skills
    • Excellent verbal and written skills

    Required Education:
    • Associate's Degree or equivalent coursework (a\r\nminimum of 60 hours of college coursework and working on completion of degree)

    Required Experience:
    • Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
    • Intermediate skill level in Microsoft Office - Word, Excel & PowerPoint.

    Preferred Education:
    • Associate's Degree in Business, Office Administration, or related field

    Preferred Experience:
    • Above requirements plus one (1) or more years in a higher education environment.
    • Advanced skill level in Microsoft Office - Word, Excel & PowerPoint. One (1) year of Ellucian Banner ERP experience.

    Preferred Licenses/Certifications:
    • Microsoft Office Certified Professional (MCP)


    Salary Grade: 16

    Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

    Requisition Number: req2277

    Posting Close Date: 1/23/2020

    PI117014385

    <br/><b>San Jacinto College</b><br/><br/><b>Equal Opportunity Statement:</b> The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.<br/><br/><b> Executive Assistant (Generation Park) </b><br><br><strong> Major Responsibilities: </strong> <br> <li> Provide administrative support for the Executive Director, which includes the various functions of campus leadership. </li><li> Perform administrative duties for the office including, but not limited to creating reports, generating, maintaining and distributing presentations, letters, memos, e-mails, mail mergers, distribution lists, invitations, programs, announcements, and other requested communications. </li><li> Receive guests and community members, answer phones, and serve as initial point of contact for the office. Redirect calls to the appropriate staff/administrators as pertinent. Ensure all phone calls are answered during normal business hours and all voice messages are responded to promptly. </li><li> Prepare, enter, oversee, and maintain budget in the Banner ERP system. Compile, create, and enter Banner budget transactions (budget transfers, requisitions, journal vouchers, and development). Verify conversion to purchase order, obtain invoice paperwork, and receive documents within Banner. </li><li> Schedule and coordinate conference and travel arrangements for senior leadership. </li><li> Plan, schedule, and coordinate meetings, activities and special events hosted by the campus. Maintain departments calendar, scheduling of appointments and events. </li><li> Create, submit, maintain, and serve as the point person for campus maintenance work orders, copier service, office relocations, etc. Orders office supplies and materials as necessary. Create all EPAF's whether initiating for PT employees or terminating for FT employees. </li><li> Provide support to various functions within the campus during peak periods. </li> <br> <strong> Additional Job Functions </strong>: <br><ul><li> Other duties as assigned </li></ul> <br><br><strong> Knowledge, Skills and Abilities: </strong> <br><ul><li> Compose correspondence independently using good business vocabulary, concise, presentation, and written communication skills </li><li> Computer proficient in various software packages including intermediate to advanced skill level in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook, Visio, and Publisher </li><li> Possess a thorough understanding and adherence of college and campus policies and procedures governing confidentiality of employee files and transactions </li><li> Professionalism and ability to safeguard sensitive and confidential information </li><li> Ability to work with minimum supervision, manage multiple priorities simultaneously and function collaboratively in a team environment </li><li> Must be comfortable in handling stressful situations; helpful and pleasant under difficult and unpredictable circumstances </li><li> Ability to interact with senior leadership and all levels of internal leadership as well as community members </li><li> Able to resolve administrative situations or problems in the absence of the Executive Director </li><li> Able to make judgments and decisions to keep office functioning smoothly in absence of the Executive Director </li><li> Excellent planning, organizational, and technical troubleshooting skills </li><li> Excellent verbal and written skills </li></ul><br> <strong> Required Education: </strong> <br><ul><li> Associate's Degree or equivalent coursework (a\r\nminimum of 60 hours of college coursework and working on completion of degree) </li></ul><br> <strong> Required Experience: </strong> <br><ul><li> Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. </li><li> Intermediate skill level in Microsoft Office - Word, Excel & PowerPoint. </li></ul><br> <strong> Preferred Education: </strong> <br><ul><li> Associate's Degree in Business, Office Administration, or related field </li></ul><br> <strong> Preferred Experience: </strong> <br><ul><li> Above requirements plus one (1) or more years in a higher education environment. </li><li> Advanced skill level in Microsoft Office - Word, Excel & PowerPoint. One (1) year of Ellucian Banner ERP experience. </li></ul><br> <strong> Preferred Licenses/Certifications: </strong> <br><ul><li> Microsoft Office Certified Professional (MCP) </li></ul><br><br><b> Salary Grade: </b> 16 <br><br> Salary is based on the Board-approved salary schedule for the current fiscal year. <b> See Salary Schedule </b> <br><br><b> Requisition Number: </b> req2277 <br><br><b> Posting Close Date: </b> 1/23/2020 <img src="https://analytics.click2apply.net/v/xWErnxcmNwxqso6NuxxQe"> <p>PI117014385</p>

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    Jobs Rated Reports for Executive Assistant

    Posted: 2020-01-11 Expires: 2020-02-11

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    Executive Assistant (Generation Park)

    San Jacinto College
    Houston, TX 77049

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