21 days old

Donor Relations Coordinator

Amherst College
Amherst, MA 01002
  • Job Code
    117520808


Amherst College invites applications for the Donor Relations Coordinator position. The Donor Relations Coordinator is a full time, year-round position, job group and level AO-4. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

Under the direction and guidance of the Director of Donor Relations, the Donor Relations Coordinator will provide project coordination and administrative support for the Donor Relations program and staff; responsibilities include acknowledgment production, department communications, event preparation, records maintenance, and general office functions. The individual will play a significant role in maximizing the consolidated efforts of Donor Relations and Advancement to thank, steward, and recognize our diverse set of constituents and donors; and as such, will serve as a highly valued member.

Summary of Principal Duties and Responsibilities:

Program/project/event support:
  • Manage the assembly and distribution of stewardship report materials, as well as final steps for special acknowledgments, recognition courtesies, and other communications.
  • Provide support for campaign and donor relations events, including invitation preparation, RSVP management, materials coordination, producing nametags, and post-event communication.
  • Participate in planning for various stewardship and recognition projects, and direct the implementation efforts as assigned.

Gift acknowledgment program coordination:
  • Manage production and distribution of acknowledgments for Amherst Fund gifts from unassigned donors.
  • Produce acknowledgments for tribute gifts, gifts-in-kind, and bequests, with appropriate messages and wording.
  • Coordinate gift notifications to departments and other campus partners.
  • Coordinate mailing and coding of all gift acknowledgments produced by the donor relations office.

Records/reports support:
  • Responsible for reporting and querying data as requested for the Director and other team members.
  • Enter contacts/remarks/volunteer info into database.
  • Understand how gifts are processed and recorded; expedites requests and inquiries from College staff and faculty, trustees, alumni, parents, friends, and key volunteers. Escalate requests and issues as needed.
  • Proactively create, manage and maintain records in the Advancement database, electronic files, computer storage drives, as well as online drives and project management applications.

Administrative support:
  • Support the Director of Donor Relations and other members of the Donor Relations team; schedule meetings; coordinate logistics and prepare materials for meetings and visits with a diverse set of donors.
  • Prepare gift agreements for signing, mailing, and filing.
  • Serve as a reliable intake point for all internal requests to the Donor Relations department and track progress; provide exemplary customer service in contact with College donors and donor prospects, faculty, administrators, staff and students.
  • Effectively collaborate with a diverse set of colleagues, students, and donors
  • Track budget expenditures for the Donor Relations department.

QUALIFICATIONS

Required:
  • High School Diploma or equivalent
  • Three to five years of related experience.
  • Excellent organizational and time management skills, with a capacity to thrive in a fast-paced environment.
  • Demonstrated ability to work independently and prioritize work efficiently and effectively under deadlines.
  • Excellent customer service, verbal and written communication and interpersonal skills, with the ability to promote and maintain good relations, especially in talking on the telephone with donors regarding their record of giving.
  • Strong attention to detail and accuracy.
  • Excellent skills in MS Outlook, Word, Excel, Access, and web-based interfaces. Ability to learn new software programs, such as InDesign.
  • Experience entering and maintaining data in a relational database.
  • Comfortable operating and troubleshooting computers and peripherals, multifunction devices, projectors, and other standard office equipment.
  • Commitment to or experience working with a diverse community.

Preferred:
  • Bachelor's Degree
  • Experience working in a fundraising environment.
  • Experience, training and/or background in higher education.
  • Knowledge of Ellucian Colleague (Datatel).
APPLICATION INSTRUCTIONS

Interested candidates are asked to submit a cover letter, resume, and the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled.
ABOUT AMHERST COLLEGE
Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The College's community is composed of about 1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The College's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm ; three museums: Emily Dickinson Museum , Beneski Museum of Natural History and Mead Art Museum ; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!

PI117520808

<br/><br>Amherst College invites applications for the Donor Relations Coordinator position. The Donor Relations Coordinator is a full time, year-round position, job group and level AO-4. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.<br><br>Under the direction and guidance of the Director of Donor Relations, the Donor Relations Coordinator will provide project coordination and administrative support for the Donor Relations program and staff; responsibilities include acknowledgment production, department communications, event preparation, records maintenance, and general office functions. The individual will play a significant role in maximizing the consolidated efforts of Donor Relations and Advancement to thank, steward, and recognize our diverse set of constituents and donors; and as such, will serve as a highly valued member.<br><br>Summary of Principal Duties and Responsibilities:<br><br><strong>Program/project/event support:</strong><br><ul><li>Manage the assembly and distribution of stewardship report materials, as well as final steps for special acknowledgments, recognition courtesies, and other communications.</li><li>Provide support for campaign and donor relations events, including invitation preparation, RSVP management, materials coordination, producing nametags, and post-event communication.</li><li>Participate in planning for various stewardship and recognition projects, and direct the implementation efforts as assigned.</li></ul><br><strong>Gift acknowledgment program coordination:</strong><br><ul><li>Manage production and distribution of acknowledgments for Amherst Fund gifts from unassigned donors.</li><li>Produce acknowledgments for tribute gifts, gifts-in-kind, and bequests, with appropriate messages and wording.</li><li>Coordinate gift notifications to departments and other campus partners.</li><li>Coordinate mailing and coding of all gift acknowledgments produced by the donor relations office.</li></ul><br><strong>Records/reports support:</strong><br><ul><li>Responsible for reporting and querying data as requested for the Director and other team members.</li><li>Enter contacts/remarks/volunteer info into database.</li><li>Understand how gifts are processed and recorded; expedites requests and inquiries from College staff and faculty, trustees, alumni, parents, friends, and key volunteers. Escalate requests and issues as needed.</li><li>Proactively create, manage and maintain records in the Advancement database, electronic files, computer storage drives, as well as online drives and project management applications.</li></ul><br><strong>Administrative support:</strong><br><ul><li>Support the Director of Donor Relations and other members of the Donor Relations team; schedule meetings; coordinate logistics and prepare materials for meetings and visits with a diverse set of donors.</li><li>Prepare gift agreements for signing, mailing, and filing.</li><li>Serve as a reliable intake point for all internal requests to the Donor Relations department and track progress; provide exemplary customer service in contact with College donors and donor prospects, faculty, administrators, staff and students.</li><li>Effectively collaborate with a diverse set of colleagues, students, and donors</li><li>Track budget expenditures for the Donor Relations department.</li></ul><br><b>QUALIFICATIONS</b><br><br>Required:<br><ul><li>High School Diploma or equivalent</li><li>Three to five years of related experience.</li><li>Excellent organizational and time management skills, with a capacity to thrive in a fast-paced environment.</li><li>Demonstrated ability to work independently and prioritize work efficiently and effectively under deadlines.</li><li>Excellent customer service, verbal and written communication and interpersonal skills, with the ability to promote and maintain good relations, especially in talking on the telephone with donors regarding their record of giving.</li><li>Strong attention to detail and accuracy.</li><li>Excellent skills in MS Outlook, Word, Excel, Access, and web-based interfaces. Ability to learn new software programs, such as InDesign.</li><li>Experience entering and maintaining data in a relational database.</li><li>Comfortable operating and troubleshooting computers and peripherals, multifunction devices, projectors, and other standard office equipment.</li><li>Commitment to or experience working with a diverse community.</li></ul><br>Preferred:<br><ul><li>Bachelor's Degree</li><li>Experience working in a fundraising environment.</li><li>Experience, training and/or background in higher education.</li><li>Knowledge of Ellucian Colleague (Datatel).</li></ul><b>APPLICATION INSTRUCTIONS</b><br><br>Interested candidates are asked to submit a cover letter, resume, and the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled. <br><strong>ABOUT AMHERST COLLEGE <br>Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The College's community is composed of about 1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The College's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm ; three museums: Emily Dickinson Museum , Beneski Museum of Natural History and Mead Art Museum ; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!<br/> <img src="https://analytics.click2apply.net/v/G7aykEfaxBQWCpLZikNan"> <p>PI117520808</p>

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Posted: 2020-01-28 Expires: 2020-02-28

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Donor Relations Coordinator

Amherst College
Amherst, MA 01002

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