17 days old

Corporate, Audit- Senior Administrative Assistant

JPMorgan Chase & Co.
Plano, TX 75074
  • Job Code
    190105563

Corporate, Audit- Senior Administrative Assistant

Req #: 190105563
Location: Plano, TX, US
Job Category: Admin/Secretarial
Potential Referral Amount: US Dollar (USD)
The JPMorgan Chase & Co Audit Department is accountable to the Audit and Examining Committee of the Board of Directors, the Office of the Chairman, senior management and our global and local regulators. The global Audit Department has in excess of 800 Audit Officers.

Position Description:
This position is responsible for performing administrative functions such as scheduling meetings, organizing travel arrangements, and processing travel expense reports for multiple managers on in the Consumer and Community Banking (CCB), Corporate Investment Bank (CIB), and Technology Audit teams department as well as supporting the these CCB audit teams in various tasks, such coordinating on-boarding of new hires and overall office location upkeep. This individual also partners with the other location and department administrative assistants in supporting the broader team. On occasion, the administrative assistant is responsible for developing and updating materials such as organization charts, meeting agendas, and presentations.

Responsibilities:
• Actively manage the calendars of multiple managers. Work effectively with other administrative assistants and meeting participants to schedule meetings, meeting logistics, ensure conflicting meetings are reviewed and resolved timely, and ensure managers are aware of calendar updates.
• Book travel arrangements and organize itineraries. Ensure travel arrangements are within department policy, meetings are appropriately scheduled and any additional travel requirements such as visas for international travel are considered. Process timely and accurate travel expense reports.
• Perform routine tasks such as those related to staff meeting communications, ad hoc group directory and organization chart updating.
• Assist with staff onboarding and offboarding which includes requesting equipment setup and system access.
• Manage general office needs such as ordering supplies, mail distribution, and floor maintenance.


• Professional with expertise in administrative or related functions; preferably experience in working for multiple managers
• Proven ability to meet manager expectations with accurate and efficient delivery, ability to multi-task and prioritize manager requests and needs
• Excellent verbal and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels of the organization
• Exceedingly attentive to details, ability to focus and conduct business with few errors
• Exceptional experience with calendar management, time and expense management support, meeting coordination and planning
• Proven PC skills, highly proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Enthusiastic, self-motivated, effective under pressure, and willing to take personal responsibility and accountability
• Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues
• Demonstrates sound judgment and discretion regarding sensitive topics

Keyword: consumer%20banking

Categories

Posted: 2019-11-19 Expires: 2019-12-19

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Corporate, Audit- Senior Administrative Assistant

JPMorgan Chase & Co.
Plano, TX 75074

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