6 days old

JPMorgan Chase & Co.
Columbus, OH 43215
  • Job Code
    190105258

Consumer & Community Bank - Home Lending - Senior Administrative Assistant

Job Description

As a Senior Administrative Assistant, you will perform diverse secretarial duties and administrative functions requiring confidentiality, initiative and sound decision-making for a manager or a team of principals.  You will rely on excellent organizational skills and the ability to effectively handle multiple priorities.  You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals. Duties may be expanded to include coordinating meetings, coordinating travel arrangements, preparing presentation materials, ordering and maintaining supplies, submitting expenses and/or review incoming correspondence and prepare responses.  Additionally, you will exercise independent judgment, escalating serious or unique problems to higher levels. 


Your duties and tasks mostly reflect variety and complexity, requiring judgment and experience to successfully accomplish tasks with limited direct supervision.  You will apply well-honed skills and adapt procedures, processes and techniques to the completion of assignments. Daily, you will work under limited supervision, receiving instruction on new assignments.  Other duties may include organize special projects and training programs; maintain a monthly tally of staff hours, keeping accurate and timely records; coordinate meetings between supervisors and officers; reserve conference rooms for meetings and make food arrangements; organize manager's agenda and maintain department schedule; maintain accurate attendance records for supervisory personnel; create requisitions for supplies and rental equipment; operate and maintain office machines; prepare reimbursements for travel expenses; and retrieve incident reports and gather data for statistical reports.

  • Create and edit documents using Word, PowerPoint and Excel (content for documents will be provided by the team)  

  • Exhibits increased proficiency in duties and expanded knowledge and application of software packages

  • Heavy calendar management, schedule internal/external meetings and appointments; coordinate conference calls including conference rooms and telepresence (TP)

  • Event Planning for on/off sites and team building exercises 

  • Assist with overflow, special projects and day-to-day tasks

  • Provide administrative support for the team including coordination of presentation decks for hosted meetings 

  • Solely Responsible for all staff on boarding/off boarding - Taleo initiation, Manager Web Top creation including equipment purchases, desk setup and system access

  • Manage general office needs such as ordering supplies, retention of files, floor maintenance and coordination with Real Estate (for seating new staff) 

  • Coordinate group coverage, i.e. vacations, training and annual planning

  • Ability to adapt procedures, processes and techniques to the completion of assignments

  • Effective interpersonal skills

  • Superior oral and written communication skills

  • Excellent telephone etiquette

  • Advanced ability to organize

  • Tact and good judgment in confidential situations and proven experience interacting with senior management

  • At least three years of secretarial experience and meeting coordination


To be considered for this role, you may be required to complete a video interview powered by HireVue


Req #: 190105258
Location: Columbus, OH US
Job Category: Admin/Secretarial
Employment Type: Full Time
Potential Referral Amount: 0 US Dollar (USD)


Keyword: home%20lending

Categories

Posted: 2020-01-14 Expires: 2020-02-13

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

JPMorgan Chase & Co.
Columbus, OH 43215

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast