11 days old

Buyer, Purchasing

San Jacinto College
Houston, TX 77049
  • Job Code
    117014265

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Buyer, Purchasing - District Office

Essential Job Functions:

Procurement:
  • Researches client departments' needs to ensure proper procurement methodology, maximized competition, alignment with procurement laws, regulations, policies, and procedures for assigned commodities.
  • Ensures coordination among all College departments and clients impacted by purchases such as facilities and information technology areas.
  • Develops and writes moderately to highly technical specifications, scopes of work, special requirements, and pricing structures for quotes and formal solicitations.
  • Manages quote and solicitation processes in IonWave eBidding system.
  • Conducts pre-bid/proposal conferences and public bid openings.
  • Compiles and analyzes vendor responses and evaluation committee scores to make a recommendation of the response(s) offering the best value to the College.
  • Writes purchasing requests submitted to the Board of Trustees for approval when required.
  • Reviews and determines procurement requirements for grant-funded purchases; determines and documents eligibility of suppliers for award of grant-funded purchases.
  • Reviews requisitions for compliance and processes purchase orders using Ellucian Banner.

Contracts/Legal:
  • Negotiates and drafts initial contract documents and amendments as needed for statements of work, pricing changes, change orders, additional services, contract extensions, and term renewals.
  • Performs contract administration procedures for contracts and purchases.
  • Resolves purchase order/contract disputes and discrepancies related to delivery, shipment, compliance, etc.
  • Assesses non-performance situations and initiates contractual default proceedings as required.
  • Ensures contractors' insurance certificates are valid and in compliance with College requirements to minimize potential risk.

Customer Service:
  • Provides guidance and direction to client departments regarding solicitation specifications and requirements, legal provisions, ethical issues, management of vendor performance, and contract interpretation and administration. 12
  • Negotiates and resolves conflicts concerning materials, service, and contractual warranty concerns at the department and vendor levels.

Suppliers:
  • Assists vendors to help understand how to do business with the College.
  • Manages the overall vendor relationship as it relates to contractual terms and conditions.
  • Monitors vendor performance and works to resolve conflicts concerning defective or unacceptable materials and services at the department and vendor levels and recommends appropriate corrective actions.
  • Assists vendors with PO inquiries, directing invoice payment issues to and interfacing with Accounts Payable staff for successful resolution.

Departmental:
  • Promotes efficient and cost-effective business practices in establishing contracts and ensures compliance with sound business practices.
  • Analyzes expenditure variances and patterns by reviewing reports and past purchases.
  • Provides procurement technical expertise for projects and programs as assigned.


Additional Job Functions:
  • Maintains all files and records according to\r\nrecord retention laws and procedures.
  • Maintains positive professional relationships with all departmental and College personnel, vendors, contractors, consultants, and public.
  • Maintains current working knowledge of changes in state laws, policies, and procedures.


Knowledge, Skills and Abilities:

  • Professionalism and superior customer service
  • Strong communication and interpersonal skills
  • Strong professional writing skills
  • Adept at handling multiple priorities simultaneously
  • High ethical standards
  • Ability to work independently with minimal supervision
  • Ability to work well within a team environment
  • Strong negotiation skills
  • Ability to manage supplier relations
  • Critical thinking skills
  • Strong organizational skills
  • Proficient in Microsoft Office including Outlook, Word, Excel, etc.

Required Education:
  • Bachelor's degree.

Preferred Education:
  • Bachelor's degree with a public purchasing certification

Required Experience:
  • Three (3) years of related business experience, with a minimum of one (1) year related experience in procurement operations.

Preferred Experience:
  • Three (3) years in procurement operations with at least two (2) years in public procurement environment (i.e. educational institution, city, county, state). Previous Banner experience.


Salary Grade: 23

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2279

Posting Close Date: 1/31/2020

PI117014265

<br/><b>San Jacinto College</b><br/><br/><b>Equal Opportunity Statement:</b> The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.<br/><br/><b> Buyer, Purchasing - District Office </b><br><br><strong> Essential Job Functions: </strong> <br><br><strong> Procurement: </strong> <br><ul><li> Researches client departments' needs to ensure proper procurement methodology, maximized competition, alignment with procurement laws, regulations, policies, and procedures for assigned commodities. </li><li> Ensures coordination among all College departments and clients impacted by purchases such as facilities and information technology areas. </li><li> Develops and writes moderately to highly technical specifications, scopes of work, special requirements, and pricing structures for quotes and formal solicitations. </li><li> Manages quote and solicitation processes in IonWave eBidding system. </li><li> Conducts pre-bid/proposal conferences and public bid openings. </li><li> Compiles and analyzes vendor responses and evaluation committee scores to make a recommendation of the response(s) offering the best value to the College. </li><li> Writes purchasing requests submitted to the Board of Trustees for approval when required. </li><li> Reviews and determines procurement requirements for grant-funded purchases; determines and documents eligibility of suppliers for award of grant-funded purchases. </li><li> Reviews requisitions for compliance and processes purchase orders using Ellucian Banner. </li></ul><br> <strong> Contracts/Legal: </strong> <br><ul><li> Negotiates and drafts initial contract documents and amendments as needed for statements of work, pricing changes, change orders, additional services, contract extensions, and term renewals. </li><li> Performs contract administration procedures for contracts and purchases. </li><li> Resolves purchase order/contract disputes and discrepancies related to delivery, shipment, compliance, etc. </li><li> Assesses non-performance situations and initiates contractual default proceedings as required. </li><li> Ensures contractors' insurance certificates are valid and in compliance with College requirements to minimize potential risk. </li></ul><br> <strong> Customer Service: </strong> <br><ul><li> Provides guidance and direction to client departments regarding solicitation specifications and requirements, legal provisions, ethical issues, management of vendor performance, and contract interpretation and administration. 12 </li><li> Negotiates and resolves conflicts concerning materials, service, and contractual warranty concerns at the department and vendor levels. </li></ul><br> <strong> Suppliers: </strong> <br><ul><li> Assists vendors to help understand how to do business with the College. </li><li> Manages the overall vendor relationship as it relates to contractual terms and conditions. </li><li> Monitors vendor performance and works to resolve conflicts concerning defective or unacceptable materials and services at the department and vendor levels and recommends appropriate corrective actions. </li><li> Assists vendors with PO inquiries, directing invoice payment issues to and interfacing with Accounts Payable staff for successful resolution. </li></ul><br> <strong> Departmental: </strong> <br><ul><li> Promotes efficient and cost-effective business practices in establishing contracts and ensures compliance with sound business practices. </li><li> Analyzes expenditure variances and patterns by reviewing reports and past purchases. </li><li> Provides procurement technical expertise for projects and programs as assigned. </li></ul><br><br><strong> Additional Job Functions: </strong> <br><ul><li> Maintains all files and records according to\r\nrecord retention laws and procedures. </li><li> Maintains positive professional relationships with all departmental and College personnel, vendors, contractors, consultants, and public. </li><li> Maintains current working knowledge of changes in state laws, policies, and procedures. </li></ul> <br><br><strong> Knowledge, Skills and Abilities: </strong><br> <br><ul><li> Professionalism and superior customer service </li><li> Strong communication and interpersonal skills </li><li> Strong professional writing skills </li><li> Adept at handling multiple priorities simultaneously </li><li> High ethical standards </li><li> Ability to work independently with minimal supervision </li><li> Ability to work well within a team environment </li><li> Strong negotiation skills </li><li> Ability to manage supplier relations </li><li> Critical thinking skills </li><li> Strong organizational skills </li><li> Proficient in Microsoft Office including Outlook, Word, Excel, etc. </li></ul><br> <strong> Required Education: </strong> <br><ul><li> Bachelor's degree. </li></ul><br> <strong> Preferred Education: </strong> <br><ul><li> Bachelor's degree with a public purchasing certification </li></ul><br> <strong> Required Experience: </strong> <br><ul><li> Three (3) years of related business experience, with a minimum of one (1) year related experience in procurement operations. </li></ul><br> <strong> Preferred Experience: </strong> <br><ul><li> Three (3) years in procurement operations with at least two (2) years in public procurement environment (i.e. educational institution, city, county, state). Previous Banner experience. </li></ul><br><br><b> Salary Grade: </b> 23 <br><br> Salary is based on the Board-approved salary schedule for the current fiscal year. <b> See Salary Schedule </b> <br><br><b> Requisition Number: </b> req2279 <br><br><b> Posting Close Date: </b> 1/31/2020 <img src="https://analytics.click2apply.net/v/NaYOddH6JVNKcRBOuqqa2"> <p>PI117014265</p>

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Posted: 2020-01-11 Expires: 2020-02-11

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Buyer, Purchasing

San Jacinto College
Houston, TX 77049

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