25 days old

Budget Officer

Fermi National Accelerator Laboratory
Batavia, IL 60510
  • Job Code
    118918724


Job Description

Open Date: March 10, 2020

Close Date: April 1, 2020

We are:

Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and South Dakota and at locations around the world, including Canada, mountaintops in Arizona and Chile, and the South Pole

Fermilab's Finance Office seeks a Budget Officer to join our dynamic team. Under the direction of the Chief Financial Officer (CFO), is responsible for the preparation, consolidation, distribution and reporting on the Laboratory budgets. Manage personnel assigned to support this function.

You will:
  • Develop the annual budgetary submission to the U.S. Department of Energy in close collaboration with senior laboratory management and based on guidance from DOE, information regarding the Laboratory's operations and experimental programs, anticipated equipment and facility upgrades, capital project plans and historical data. On DOE and Directorate approval notify Divisions, Sections and Centers of funding levels for the current fiscal year.
  • Oversee the transfer of funding between Divisions, Sections, Centers and Projects, and the reallocation of funds between Budgeting & Reporting (B & R).
  • Provide general budgetary and financial guidance to financial personnel embedded in Laboratory organizations.
  • Compute indirect rate structure estimates for vacation and other paid time off cost pools, overhead cost pools and program support cost pools.
  • Review the rate structure on a regular basis for accuracy and recommend changes as necessary.
  • Prepare projections for financial planning and forecast budget for each fiscal year in the DOE/Laboratory financial planning cycle based on guidance from the Laboratory Directorate and best available information on Laboratory operations and experiment programs, plan and historical data.
  • Formulate detailed labor cost estimates and average rates for laboratory resources based on current and projected labor and overhead rates.
  • Work with the Office of High Energy Physics (OHEP) to ensure that funding requests are accepted and placed in the Work Authorization documents.
  • Report to OHEP at least annually the expected funding and Full Time Equivalents by B&R.
  • Provide OHEP detailed reports on various B&R's when requested.
  • Serve on Laboratory committees and represent the Budget Office as required.
  • Attend laboratory program and planning meetings; contribute information based on broad knowledge of finance aspects of Laboratory operations and overall planning processes and incorporate financial effects of new and emerging program considerations into budget activities.
  • Review consolidated cost and obligation data against budgets by Sector, Division, Section, Center and Project.
  • Provide information on variances and recommend corrective action where appropriate.
  • Compile regular and ad-hoc statistical reports for DOE and senior laboratory management use in planning, and budgetary oversight and control.
  • Work with the CFO, Project and Lab management to request appropriate funding amounts to Chicago Operations office during Continuing Resolution and under quarterly apportionments.
  • Review the contract with DOE on a monthly basis to assure funding was put in the appropriate B&R.
  • Recommend budgetary policies and practices; develop methods and procedures for budget preparation and reporting; monitor and ensure compatibility between Laboratory and DOE financial planning and reporting methodologies.
  • Perform periodic evaluations of pool costs to ensure the correct classification of costs.
  • Manage all human resource actions for assigned budget/financial personnel including hiring, training, promotions, performance reviews, disciplinary actions and terminations, as may be appropriate.
  • Other duties as assigned by reporting manager.
  • Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

We are looking for:
  • Bachelor's Degree in finance/business and a minimum of 10+ years of experience in management. Master's degree preferred.
  • 10+ years of experience in various areas of the Finance discipline.
  • 10+ years of experience in Earned Value Management principles, project financial/accounting processes, and federal government financial/accounting processes strongly preferred.
  • Exceptional analytical aptitude.
  • Significant management experience and expertise in Microsoft Office products especially Microsoft Excel.
  • Ability to effectively interact with a diverse group of people
  • Ability to set priorities and handle detailed work with accuracy
  • Excellent oral and written communication skills.
  • Ability to work well under pressure, meet regular deadlines and juggle multiple projects simultaneously.

Relocation is available for this position.

Physical Activity and Work Conditions

Human Factors:
Mental Concentration, Repetitive Motion, Sitting, Standing, Tight Work Schedule, Light, Visually Demanding

Diverse People. Diverse Jobs. Great Science.

Fermilab is America's particle physics and accelerator laboratory

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets

PI118918724

<br/><br/><b>Job Description</b> <br><br><strong>Open Date: March 10, 2020</strong><br><br><strong>Close Date: April 1, 2020</strong><br><br><strong>We are:</strong> <br><br>Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and South Dakota and at locations around the world, including Canada, mountaintops in Arizona and Chile, and the South Pole<br><br>Fermilab's Finance Office seeks a <strong>Budget Officer</strong> to join our dynamic team. Under the direction of the Chief Financial Officer (CFO), is responsible for the preparation, consolidation, distribution and reporting on the Laboratory budgets. Manage personnel assigned to support this function.<br><br><strong>You will:</strong><br> <ul> <li>Develop the annual budgetary submission to the U.S. Department of Energy in close collaboration with senior laboratory management and based on guidance from DOE, information regarding the Laboratory's operations and experimental programs, anticipated equipment and facility upgrades, capital project plans and historical data. On DOE and Directorate approval notify Divisions, Sections and Centers of funding levels for the current fiscal year.</li> <li>Oversee the transfer of funding between Divisions, Sections, Centers and Projects, and the reallocation of funds between Budgeting & Reporting (B & R).</li> <li>Provide general budgetary and financial guidance to financial personnel embedded in Laboratory organizations. </li> <li>Compute indirect rate structure estimates for vacation and other paid time off cost pools, overhead cost pools and program support cost pools.</li> <li>Review the rate structure on a regular basis for accuracy and recommend changes as necessary. </li> <li>Prepare projections for financial planning and forecast budget for each fiscal year in the DOE/Laboratory financial planning cycle based on guidance from the Laboratory Directorate and best available information on Laboratory operations and experiment programs, plan and historical data.</li> <li>Formulate detailed labor cost estimates and average rates for laboratory resources based on current and projected labor and overhead rates.</li> <li>Work with the Office of High Energy Physics (OHEP) to ensure that funding requests are accepted and placed in the Work Authorization documents.</li> <li>Report to OHEP at least annually the expected funding and Full Time Equivalents by B&R. </li> <li>Provide OHEP detailed reports on various B&R's when requested. </li> <li>Serve on Laboratory committees and represent the Budget Office as required. </li> <li>Attend laboratory program and planning meetings; contribute information based on broad knowledge of finance aspects of Laboratory operations and overall planning processes and incorporate financial effects of new and emerging program considerations into budget activities.</li> <li>Review consolidated cost and obligation data against budgets by Sector, Division, Section, Center and Project. </li> <li>Provide information on variances and recommend corrective action where appropriate.</li> <li>Compile regular and ad-hoc statistical reports for DOE and senior laboratory management use in planning, and budgetary oversight and control.</li> <li>Work with the CFO, Project and Lab management to request appropriate funding amounts to Chicago Operations office during Continuing Resolution and under quarterly apportionments. </li> <li>Review the contract with DOE on a monthly basis to assure funding was put in the appropriate B&R.</li> <li>Recommend budgetary policies and practices; develop methods and procedures for budget preparation and reporting; monitor and ensure compatibility between Laboratory and DOE financial planning and reporting methodologies.</li> <li>Perform periodic evaluations of pool costs to ensure the correct classification of costs.</li> <li>Manage all human resource actions for assigned budget/financial personnel including hiring, training, promotions, performance reviews, disciplinary actions and terminations, as may be appropriate.</li> <li>Other duties as assigned by reporting manager. </li> <li>Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.</li> </ul> <br><strong>We are looking for:</strong><br> <ul> <li>Bachelor's Degree in finance/business and a minimum of 10+ years of experience in management. Master's degree preferred. </li> <li>10+ years of experience in various areas of the Finance discipline.</li> <li>10+ years of experience in Earned Value Management principles, project financial/accounting processes, and federal government financial/accounting processes strongly preferred. </li> <li>Exceptional analytical aptitude.</li> <li>Significant management experience and expertise in Microsoft Office products especially Microsoft Excel.</li> <li>Ability to effectively interact with a diverse group of people</li> <li>Ability to set priorities and handle detailed work with accuracy</li> <li>Excellent oral and written communication skills.</li> <li>Ability to work well under pressure, meet regular deadlines and juggle multiple projects simultaneously. </li> </ul> <br><strong>Relocation is available for this position.</strong><br><br><strong>Physical Activity and Work Conditions<br><br>Human Factors: </strong>Mental Concentration, Repetitive Motion, Sitting, Standing, Tight Work Schedule, Light, Visually Demanding<br><br><strong>Diverse People. Diverse Jobs. Great Science.</strong> <br><br>Fermilab is America's particle physics and accelerator laboratory <br><br>Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets<br><br> <img src="https://analytics.click2apply.net/v/k54kmluNnrQMF7A8i2bno"> <p>PI118918724</p>

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Posted: 2020-03-11 Expires: 2020-04-11

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Budget Officer

Fermi National Accelerator Laboratory
Batavia, IL 60510

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