28 days old

Arts & Sciences Program Administrator

Dartmouth College
Hanover, NH 03755
  • Job Code
    114750085


Dartmouth College



Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.

Position Information

Position Title
Arts & Sciences Program Administrator

Department
Native American Studies

Position Number
0127900

Position Purpose

To manage, oversee and coordinate all administrative functions of the program, including prioritization of multiple activities. To advise and support the Chair and faculty on programmatic administrative matters, ensuring efficient, accurate and timely operations and sound fiscal management.



SEIU Level
Not an SEIU Position

FLSA
Non-Exempt

Employment Category
Regular Part Time

Department Contact for Cover Letter
Colin Calloway, NAS Chair

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.



Key Accountabilities

Key Accountabilities

Administration
Manages, oversees and coordinates administrative functions and activities of the program including establishing internal deadlines and priorities to meet external ones. Examples include course related deadlines for registrar, Dean of Faculty, Divisional Council, college committees and COI ; financial deadlines with payroll, accounts payable, P-Card transactions/reconciliations; event planning.
Interprets and applies college wide policies, ensuring program adherence.
With chair, may develop and implement program policies and procedures, communicating such to faculty, staff, students and visitors.
Serves as liaison between the chairs and program faculty, college administrative offices such as the Registrar, Dean of Faculty office, college committees, other departments and programs, students and staff.
Provides updates to the ORC , Prospectus, timetables, elective circulars, classroom scheduling and final exams.
Provides notification/listings to events calendar, First-Year Book, Event Flyers, Blitzmail bulletins and Commencement Program.
Serves as the Research Librarian for Native American Studies Library including coordinating acquisitions, cataloguing, and resource management.
Completes Federal Compliance Government Space Survey every three years to assist OSP with F&A proposal.
Purchases supplies and equipment.

Financial/Budget Management
In conjunction with the chair, develops the program budget within parameters set by DOF Fiscal Office including operating accounts and endowments.
Develops and prepares budget reports and financial projections for the program. Monitors and reconciles all accounts and advises Chair and other faculty in the program on financial issues.
Oversees electronic purchase orders, journal transfers, requests for reimbursements and forms for disposition of prizes, awards and research stipends.
Acts as the Fixed Assets controller.
Oversees financial matters for Tribal Scholars in Residence Program Endowment.
Oversees financial matters for Gordon Russell Visiting Professorship Endowment.
Understands and applies knowledge of purchasing matrix, OASIS , Oracle and Banner systems.
Accountable to DOF Fiscal Office in matters related to current year budget and spending, P-card transactions/reconciliation, and adherence to college policy.

Faculty Support
Coordinates and organizes faculty searches, including advising search chairs and faculty on recruitment policies. Places advertisements in national journals and websites and responds to all applicant inquiries.
Arranges candidates' visits to include seminars, meetings with faculty and students and travel arrangements.
Assists the Chairs in faculty appointment process and assures compliance with guidelines. Monitors for timeliness visiting and research faculty appointments, re-appointments and promotions.
Advises and supports faculty/chairs on start-up, Burke and faculty reserve budget accounts, including use of chart strings.
Assists faculty in syllabi preparation and may assist in the coordination of course scheduling.
Provides administrative support to annual visiting professors, including orienting them to the program and the Upper Valley, finding suitable housing and handling all financial matters for each visit.
Coordinates and administers Tribal Scholar in Residence Program.

Communication
Serves as the primary point of contact representing the program to the institution and external constituencies, including students, visitors and community members. Responds to inquiries and provides information regarding the department, its mission, policies and course offerings, including providing information to Indian Country.
Monitors the academic progress of all majors and minors, communicating regularly with students about their programs and reminding them of academic and program requirements and deadlines. Provides students with information regarding requirements for honors thesis projects and independent study.
Edits and distributes written material including program newsletter, first-year letter, letters of recommendation, ORC , elective circular, prospectus, FSP brochure, blitzmail bulletins and commencement program.
Maintains and updates the program web page.
In conjunction with the A&S Development Office, coordinates stewardship efforts including correspondence with Native American Studies Library donors. Updates information on prizes and awards; provides information to the Development Office.
Supports the program mission and values. Acts appropriately in dealing with others and supports the institution's commitment to diversity.

Event Coordination
Responsible for the coordination/implementation of the following types of events: department meetings, lectures, workshops, conferences, faculty, guest speakers, student presentations, open houses, social gatherings and seminars.
Produces certificates and awards, procures prizes and gifts for NAS graduation luncheon
Responsible for the advertising/public relations, invitations, graduation certificates, room, equipment, food and expense management for program events.

Information Management
Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files.
Maintains and preserves records relative to the history and development of the NAS Program at Dartmouth.
As appropriate, determines retention and disposition for specific information not otherwise covered by institutional policies.

Staff Development
Hires, trains and supervises student employees. Assigns daily work and provides feedback on performance.
Approves timesheets.

-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned

PI114750085

<br/><br/><b>Dartmouth College</b><br/><br/><br/><br/>Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.<br/><br/><b>Position Information</b><br/><br/><b>Position Title</b><br/>Arts & Sciences Program Administrator<br/><br/><b>Department</b><br/>Native American Studies<br/><br/><b>Position Number</b><br/>0127900<br/><br/><b>Position Purpose</b><br/><p>To manage, oversee and coordinate all administrative functions of the program, including prioritization of multiple activities. To advise and support the Chair and faculty on programmatic administrative matters, ensuring efficient, accurate and timely operations and sound fiscal management.</p><br/><br/><b>SEIU Level</b><br/>Not an SEIU Position<br/><br/><b>FLSA</b><br/>Non-Exempt<br/><br/><b>Employment Category</b><br/>Regular Part Time<br/><br/><b>Department Contact for Cover Letter</b><br/>Colin Calloway, NAS Chair<br/><br/><b>Special Instructions to Applicants</b><br/><p>Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.</p><br/><br/><b>Key Accountabilities</b><br/><p></p> <tr> <th>Key Accountabilities</th> <td><p>Administration<br> Manages, oversees and coordinates administrative functions and activities of the program including establishing internal deadlines and priorities to meet external ones. Examples include course related deadlines for registrar, Dean of Faculty, Divisional Council, college committees and COI ; financial deadlines with payroll, accounts payable, P-Card transactions/reconciliations; event planning.<br> Interprets and applies college wide policies, ensuring program adherence.<br> With chair, may develop and implement program policies and procedures, communicating such to faculty, staff, students and visitors.<br> Serves as liaison between the chairs and program faculty, college administrative offices such as the Registrar, Dean of Faculty office, college committees, other departments and programs, students and staff.<br> Provides updates to the ORC , Prospectus, timetables, elective circulars, classroom scheduling and final exams.<br> Provides notification/listings to events calendar, First-Year Book, Event Flyers, Blitzmail bulletins and Commencement Program.<br> Serves as the Research Librarian for Native American Studies Library including coordinating acquisitions, cataloguing, and resource management.<br> Completes Federal Compliance Government Space Survey every three years to assist OSP with F&A proposal.<br> Purchases supplies and equipment.<br><br> Financial/Budget Management<br>In conjunction with the chair, develops the program budget within parameters set by DOF Fiscal Office including operating accounts and endowments.<br> Develops and prepares budget reports and financial projections for the program. Monitors and reconciles all accounts and advises Chair and other faculty in the program on financial issues.<br> Oversees electronic purchase orders, journal transfers, requests for reimbursements and forms for disposition of prizes, awards and research stipends.<br> Acts as the Fixed Assets controller.<br> Oversees financial matters for Tribal Scholars in Residence Program Endowment.<br> Oversees financial matters for Gordon Russell Visiting Professorship Endowment.<br> Understands and applies knowledge of purchasing matrix, OASIS , Oracle and Banner systems.<br> Accountable to DOF Fiscal Office in matters related to current year budget and spending, P-card transactions/reconciliation, and adherence to college policy.<br><br> Faculty Support<br>Coordinates and organizes faculty searches, including advising search chairs and faculty on recruitment policies. Places advertisements in national journals and websites and responds to all applicant inquiries.<br> Arranges candidates' visits to include seminars, meetings with faculty and students and travel arrangements.<br> Assists the Chairs in faculty appointment process and assures compliance with guidelines. Monitors for timeliness visiting and research faculty appointments, re-appointments and promotions.<br> Advises and supports faculty/chairs on start-up, Burke and faculty reserve budget accounts, including use of chart strings.<br> Assists faculty in syllabi preparation and may assist in the coordination of course scheduling.<br> Provides administrative support to annual visiting professors, including orienting them to the program and the Upper Valley, finding suitable housing and handling all financial matters for each visit.<br> Coordinates and administers Tribal Scholar in Residence Program.<br><br> Communication<br>Serves as the primary point of contact representing the program to the institution and external constituencies, including students, visitors and community members. Responds to inquiries and provides information regarding the department, its mission, policies and course offerings, including providing information to Indian Country.<br> Monitors the academic progress of all majors and minors, communicating regularly with students about their programs and reminding them of academic and program requirements and deadlines. Provides students with information regarding requirements for honors thesis projects and independent study.<br> Edits and distributes written material including program newsletter, first-year letter, letters of recommendation, ORC , elective circular, prospectus, FSP brochure, blitzmail bulletins and commencement program.<br> Maintains and updates the program web page.<br> In conjunction with the A&S Development Office, coordinates stewardship efforts including correspondence with Native American Studies Library donors. Updates information on prizes and awards; provides information to the Development Office.<br> Supports the program mission and values. Acts appropriately in dealing with others and supports the institution's commitment to diversity.<br><br> Event Coordination<br>Responsible for the coordination/implementation of the following types of events: department meetings, lectures, workshops, conferences, faculty, guest speakers, student presentations, open houses, social gatherings and seminars.<br> Produces certificates and awards, procures prizes and gifts for NAS graduation luncheon<br> Responsible for the advertising/public relations, invitations, graduation certificates, room, equipment, food and expense management for program events.<br><br> Information Management<br>Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files.<br> Maintains and preserves records relative to the history and development of the NAS Program at Dartmouth.<br> As appropriate, determines retention and disposition for specific information not otherwise covered by institutional policies.<br><br> Staff Development<br>Hires, trains and supervises student employees. Assigns daily work and provides feedback on performance.<br> Approves timesheets.<br><br></p></td> </tr> <tr> <th>--</th> <td>Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.</td> </tr> <tr> <th>--</th> <td>Performs other duties as assigned</td> </tr> <img src="https://analytics.click2apply.net/v/W7VEQKhGXzQgtM7jT7YXm"> <p>PI114750085</p>

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Posted: 2019-10-22 Expires: 2019-11-22

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Arts & Sciences Program Administrator

Dartmouth College
Hanover, NH 03755

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