15 days old

Advancement Associate

Dartmouth College
Hanover, NH 03755
  • Job Code
    115167094


Dartmouth College



Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.

Position Information

Position Title
Advancement Associate

Department
Thayer School of Engineering

Position Number
1127015

Position Purpose

Responsible for managing critical office functions, overseeing specific special projects and providing administrative support to the Executive Director and others on the Thayer Advancement team. This position requires considerable discretion and judgment in coordinating and responding to communications and problem solving. Must be able to work in a fast-paced, collaborative office environment and demonstrate a high degree of professionalism.



SEIU Level
Not an SEIU Position

FLSA
Non-Exempt

Employment Category
Regular Full Time

Department Contact for Cover Letter
RIchard Cote, Executive Director, Advancement

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.



Key Accountabilities

Key Accountabilities

OFFICE ADMINISTRATION / MANAGEMENT / COMMUNICATIONS

  • Works in conjunction with the Executive Director on critical office functions and daily operations, including sensitive institutional issues; makes recommendations and implements improvements.
  • Collaborates and cooperates with all members within the Thayer School Advancement Office to understand and assist with work efforts.
  • Exercises considerable independent judgment in responding to requests for information by email or phone, replying for the Executive Director or the office as needed in a professional manner, and involving others within Advancement when required.
  • Manages a variety of centralized office management tasks such as telephone support, scheduling, concierge-style service for external constituencies, and similar activities.
  • Makes travel arrangements for advancement officers in accordance with Dartmouth policies and best practices.
  • Conveys key issues, concerns and time sensitive information to the Executive Director for appropriate attention and responses; anticipates needs and makes recommendations for responses as appropriate.
  • Prepares Thayer Advancement presentations for internal and external audiences; provides on-site logistical support as needed.
  • Serves as scribe in select meetings; coordinates logistics for meetings and assists with agenda preparation as required.
  • Drafts correspondence and briefing material as needed, and assists with proofreading.
  • Manages special project assignments in support of the Thayer Advancement team.
  • Assists with budget transactions/reconciliation and business expense reimbursements.
  • Inputs, gathers data and produces reports. Accesses computer database to obtain information in response to inquiries.
  • Provides administrative support and maintains stock and inventory control of general office supplies for the Advancement office.

CALENDAR / SCHEDULE COORDINATION

  • Manages, plans, and coordinates the Executive Director's daily appointment calendar and travel to ensure the most efficient use of time. Alerts Executive Director to upcoming deadlines.
  • Coordinates and schedules a variety of activities and office functions, including retreats, luncheons and celebrations to support staff communication and office morale, locating and reserving facility space, and arranging for necessary services.
  • Schedules regular office meetings, gathers information, coordinates items and prepares agendas. Follows up on details to ensure timely and accurate dissemination of meeting action items.
  • Acts as a liaison with a wide range of contacts, including Dartmouth administrators, faculty and staff as well as foundations, corporations, alumni, etc. Places, answers, screens and directs numerous telephone calls.

THAYER BOARD OF ADVISORS COMMITTEE SUPPORT

  • Supports the Executive Director with preparations for meetings of the Advancement Committee and the Nominations Committee of the Thayer Board of Advisors. Responds to queries from Committee members and other high-level volunteers.
  • Coordinates details for meetings of the Board of Advisors Advancement Committee.
  • Prepares and assembles materials needed for meetings, via electronic and hard copies.
  • Assists in management of the Advancement Committee's BoardEffect web portal for historical purposes.
  • Drafts correspondence related to the Advancement committee.

DEAN'S COUNCIL SUPPORT

  • Assists in the coordination of details for meetings of the Thayer Dean's Council; prepares and assembles materials, both via electronic and hard copies; coordinates mailings; tracks invitation responses, accommodation needs, and other details as needed.
-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned.

PI115167094

<br/><br/><b>Dartmouth College</b><br/><br/><br/><br/>Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.<br/><br/><b>Position Information</b><br/><br/><b>Position Title</b><br/>Advancement Associate<br/><br/><b>Department</b><br/>Thayer School of Engineering<br/><br/><b>Position Number</b><br/>1127015<br/><br/><b>Position Purpose</b><br/><p>Responsible for managing critical office functions, overseeing specific special projects and providing administrative support to the Executive Director and others on the Thayer Advancement team. This position requires considerable discretion and judgment in coordinating and responding to communications and problem solving. Must be able to work in a fast-paced, collaborative office environment and demonstrate a high degree of professionalism.</p><br/><br/><b>SEIU Level</b><br/>Not an SEIU Position<br/><br/><b>FLSA</b><br/>Non-Exempt<br/><br/><b>Employment Category</b><br/>Regular Full Time<br/><br/><b>Department Contact for Cover Letter</b><br/>RIchard Cote, Executive Director, Advancement<br/><br/><b>Special Instructions to Applicants</b><br/><p>Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.</p><br/><br/><b>Key Accountabilities</b><br/><p></p> <tr> <th>Key Accountabilities</th> <td><p> OFFICE ADMINISTRATION / MANAGEMENT / COMMUNICATIONS </p> <ul> <li>Works in conjunction with the Executive Director on critical office functions and daily operations, including sensitive institutional issues; makes recommendations and implements improvements.</li> <li>Collaborates and cooperates with all members within the Thayer School Advancement Office to understand and assist with work efforts.</li> <li>Exercises considerable independent judgment in responding to requests for information by email or phone, replying for the Executive Director or the office as needed in a professional manner, and involving others within Advancement when required.</li> <li>Manages a variety of centralized office management tasks such as telephone support, scheduling, concierge-style service for external constituencies, and similar activities.</li> <li>Makes travel arrangements for advancement officers in accordance with Dartmouth policies and best practices.</li> <li>Conveys key issues, concerns and time sensitive information to the Executive Director for appropriate attention and responses; anticipates needs and makes recommendations for responses as appropriate.</li> <li>Prepares Thayer Advancement presentations for internal and external audiences; provides on-site logistical support as needed.</li> <li>Serves as scribe in select meetings; coordinates logistics for meetings and assists with agenda preparation as required.</li> <li>Drafts correspondence and briefing material as needed, and assists with proofreading.</li> <li>Manages special project assignments in support of the Thayer Advancement team.</li> <li>Assists with budget transactions/reconciliation and business expense reimbursements.</li> <li>Inputs, gathers data and produces reports. Accesses computer database to obtain information in response to inquiries.</li> <li>Provides administrative support and maintains stock and inventory control of general office supplies for the Advancement office.</li> </ul> <p> CALENDAR / SCHEDULE COORDINATION </p> <ul> <li>Manages, plans, and coordinates the Executive Director's daily appointment calendar and travel to ensure the most efficient use of time. Alerts Executive Director to upcoming deadlines.</li> <li>Coordinates and schedules a variety of activities and office functions, including retreats, luncheons and celebrations to support staff communication and office morale, locating and reserving facility space, and arranging for necessary services.</li> <li>Schedules regular office meetings, gathers information, coordinates items and prepares agendas. Follows up on details to ensure timely and accurate dissemination of meeting action items.</li> <li>Acts as a liaison with a wide range of contacts, including Dartmouth administrators, faculty and staff as well as foundations, corporations, alumni, etc. Places, answers, screens and directs numerous telephone calls.</li> </ul> <p> THAYER BOARD OF ADVISORS COMMITTEE SUPPORT </p> <ul> <li>Supports the Executive Director with preparations for meetings of the Advancement Committee and the Nominations Committee of the Thayer Board of Advisors. Responds to queries from Committee members and other high-level volunteers.</li> <li>Coordinates details for meetings of the Board of Advisors Advancement Committee.</li> <li>Prepares and assembles materials needed for meetings, via electronic and hard copies.</li> <li>Assists in management of the Advancement Committee's BoardEffect web portal for historical purposes.</li> <li>Drafts correspondence related to the Advancement committee.</li> </ul> <p>DEAN'S COUNCIL SUPPORT </p> <ul> <li>Assists in the coordination of details for meetings of the Thayer Dean's Council; prepares and assembles materials, both via electronic and hard copies; coordinates mailings; tracks invitation responses, accommodation needs, and other details as needed.</li> </ul></td> </tr> <tr> <th>--</th> <td>Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.</td> </tr> <tr> <th>--</th> <td>Performs other duties as assigned.</td> </tr> <img src="https://analytics.click2apply.net/v/5DkrqWU4j185I8O6CgX8k"> <p>PI115167094</p>

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Posted: 2019-11-05 Expires: 2019-12-06

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Advancement Associate

Dartmouth College
Hanover, NH 03755

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