22 days old

Administrative Coordinator

Amgen
Thousand Oaks, CA 91360
  • Job Code
    117639834
Amgen

Job ID: R-92797
Location: Thousand Oaks, CA, US 91360

The US Medical Inflammation-Nephrology Therapeutic Area team at Amgen is looking for an administrative professional to join our team as an Administrative Coordinator. The role of the Administrative Coordinator (AC) will be primarily focused in supporting the medical teams with coordination of activities surrounding marketed products and early pipeline assets.

Key responsibilities include:
  • Managing multiple calendars and scheduling meetings
  • Booking domestic and international travel arrangements utilizing company guidelines
  • Timely preparation and processing of expense reports
  • Assisting with special projects
  • Organizing meetings, booking rooms, including logistics, catering and equipment needs
  • Managing the administrative aspects of relationships with contracted experts and vendors
  • Arranging for guest speakers, including contracts, travel and venue
  • Renewing professional memberships before expiration
  • Timely registering for conferences, congresses and seminars
  • Arranging ancillary meetings during major conferences
  • Assisting with preparation of presentations and meeting agendas
  • Providing backup support to additional departmental admins
  • Performing other administrative duties


Basic Qualifications:

Associate's degree and 2 years of Administrative experience

OR

High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications:
  • Amgen experience
  • Experience working in biopharma industry
  • Experienced and proficient with all current Amgen technologies and platforms
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • 5+ years of experience in an administrative support role supporting large teams at different levels
  • Ability to work in a fast-paced, deadline-driven environment and work in teams
  • Discretion in dealing with proprietary information
  • Exceptional at managing multiple calendars including coordination across multiple time zones
  • Ability to prioritize projects of greater urgency and importance
  • Outstanding communication skills, both oral and written
  • Excellent organizational and time-management skills
  • Excellent travel and meeting planning skills
  • Experience providing administrative support to remote staff
  • Helpful, can-do attitude with a solution-oriented approach
  • Flexible, resourceful, polite and personable 'team player'
  • Skilled at remaining calm under pressure
  • Bachelor's degree


Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PI117639834

<b>Amgen</b><br/><br/><b>Job ID: </b>R-92797<br/><b>Location: </b>Thousand Oaks, CA, US 91360<br/><br/>The US Medical Inflammation-Nephrology Therapeutic Area team at Amgen is looking for an administrative professional to join our team as an Administrative Coordinator. The role of the Administrative Coordinator (AC) will be primarily focused in supporting the medical teams with coordination of activities surrounding marketed products and early pipeline assets.<br><br>Key responsibilities include:<br><ul><li>Managing multiple calendars and scheduling meetings</li><li>Booking domestic and international travel arrangements utilizing company guidelines</li><li>Timely preparation and processing of expense reports</li><li>Assisting with special projects</li><li>Organizing meetings, booking rooms, including logistics, catering and equipment needs</li><li>Managing the administrative aspects of relationships with contracted experts and vendors</li><li>Arranging for guest speakers, including contracts, travel and venue</li><li>Renewing professional memberships before expiration</li><li>Timely registering for conferences, congresses and seminars</li><li>Arranging ancillary meetings during major conferences</li><li>Assisting with preparation of presentations and meeting agendas</li><li>Providing backup support to additional departmental admins</li><li>Performing other administrative duties</li></ul><br><br><b>Basic Qualifications:</b><br><br>Associate's degree and 2 years of Administrative experience<br><br>OR<br><br>High school diploma/GED and 4 years of Administrative experience<br><br><b>Preferred Qualifications:</b><br><ul><li>Amgen experience</li><li>Experience working in biopharma industry</li><li>Experienced and proficient with all current Amgen technologies and platforms</li><li>Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners</li><li>5+ years of experience in an administrative support role supporting large teams at different levels</li><li>Ability to work in a fast-paced, deadline-driven environment and work in teams</li><li>Discretion in dealing with proprietary information</li><li>Exceptional at managing multiple calendars including coordination across multiple time zones</li><li>Ability to prioritize projects of greater urgency and importance</li><li>Outstanding communication skills, both oral and written</li><li>Excellent organizational and time-management skills</li><li>Excellent travel and meeting planning skills</li><li>Experience providing administrative support to remote staff</li><li>Helpful, can-do attitude with a solution-oriented approach</li><li>Flexible, resourceful, polite and personable 'team player'</li><li>Skilled at remaining calm under pressure</li><li>Bachelor's degree</li></ul><br><br>Join Us <br> <br> If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen. <br> <br> Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses. <br> <br> As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients. <br> <br> Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.<br/><br/> <img src="https://analytics.click2apply.net/v/W7M1NbtnWAjRuM7jTpBPL"> <p>PI117639834</p>

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Posted: 2020-01-31 Expires: 2020-03-02

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Administrative Coordinator

Amgen
Thousand Oaks, CA 91360

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