28 days old

Administrative Coordinator

Amgen
Thousand Oaks, CA 91360
  • Job Code
    115544665
Amgen

Job ID: R-88161
Location: Thousand Oaks, CA, US 91360

The position is responsible for the following key responsibilities:
  • Managing complex calendars and scheduling meetings (Outlook) including across multiple time zones
  • Making complex, international (primarily) and domestic travel arrangements, including ground transportation logistics, and preparing expense reports to meet the necessary deadlines
  • Coordinating functional processes such as invoicing & purchase orders
  • Assisting with preparation of presentations and meeting agendas
  • Maintaining distribution, contact and personnel lists
  • Managing the administrative aspects of relationships with outside experts and vendors
  • Participating in department project teams
  • Providing backup support to additional department ACs
  • Coordinating local meetings: arrange travel, meeting arrangements, visitor accommodations including visitor badges as needed
  • Organizing meeting rooms, including logistics, catering and equipment needs
  • Preparing agendas and taking action items as required
  • Assisting with special projects as requested by the Leadership Team and others within the group
  • Timely registration for conferences, congresses, seminars, and internal meetings/workshops
  • Arranging ancillary meetings during major conferences
  • Ordering office supplies as requested
  • Coordinating mailings and courier/deliveries
  • Performing administrative duties as assigned


Basic Qualifications

Associate Degree and 2 years of Administrative experience

OR

High School diploma/GED and 4 years of Administrative experience

Preferred Qualifications

  • Helpful, can-do attitude with a solution-oriented approach
  • Polite and personable 'Team Player'
  • Experienced and proficient with all current Amgen technologies and platforms (including but not limited to Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur)
  • Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels
  • Excellent organizational skills and ability to manage multiple calendars including coordination across multiple time zones
  • Outstanding written, verbal and presentation skills in communicating key business and critical information
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • Strategic thinker who likes to "think ahead" and anticipate solutions to logistical issues
  • Ability to work in a fast paced, deadline driven environment
  • Discretion in dealing with propriety information
  • Excellent travel and meeting planning skills
  • Ability to prioritize projects of greater urgency and importance under pressure
  • Calm under pressure
  • Bachelor's degree
  • Experience working in biopharma industry


Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PI115544665

<b>Amgen</b><br/><br/><b>Job ID: </b>R-88161<br/><b>Location: </b>Thousand Oaks, CA, US 91360<br/><br/>The position is responsible for the following key responsibilities:<br><ul><li>Managing complex calendars and scheduling meetings (Outlook) including across multiple time zones</li><li>Making complex, international (primarily) and domestic travel arrangements, including ground transportation logistics, and preparing expense reports to meet the necessary deadlines</li><li>Coordinating functional processes such as invoicing & purchase orders</li><li>Assisting with preparation of presentations and meeting agendas</li><li>Maintaining distribution, contact and personnel lists</li><li>Managing the administrative aspects of relationships with outside experts and vendors</li><li>Participating in department project teams</li><li>Providing backup support to additional department ACs</li><li>Coordinating local meetings: arrange travel, meeting arrangements, visitor accommodations including visitor badges as needed</li><li>Organizing meeting rooms, including logistics, catering and equipment needs</li><li>Preparing agendas and taking action items as required</li><li>Assisting with special projects as requested by the Leadership Team and others within the group</li><li>Timely registration for conferences, congresses, seminars, and internal meetings/workshops</li><li>Arranging ancillary meetings during major conferences</li><li>Ordering office supplies as requested</li><li>Coordinating mailings and courier/deliveries</li><li>Performing administrative duties as assigned</li></ul><br><br><b> Basic Qualifications </b><br><br>Associate Degree and 2 years of Administrative experience<br><br>OR<br><br>High School diploma/GED and 4 years of Administrative experience<br><br><b>Preferred Qualifications</b><br><br><ul><li>Helpful, can-do attitude with a solution-oriented approach</li><li>Polite and personable 'Team Player'</li><li>Experienced and proficient with all current Amgen technologies and platforms (including but not limited to Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur)</li><li>Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels</li><li>Excellent organizational skills and ability to manage multiple calendars including coordination across multiple time zones</li><li>Outstanding written, verbal and presentation skills in communicating key business and critical information</li><li>Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners</li><li>Strategic thinker who likes to "think ahead" and anticipate solutions to logistical issues</li><li>Ability to work in a fast paced, deadline driven environment</li><li>Discretion in dealing with propriety information</li><li>Excellent travel and meeting planning skills</li><li>Ability to prioritize projects of greater urgency and importance under pressure</li><li>Calm under pressure</li><li>Bachelor's degree</li><li>Experience working in biopharma industry</li></ul><br><br>Join Us <br> <br> If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen. <br> <br> Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses. <br> <br> As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients. <br> <br> Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.<br/><br/> <img src="https://analytics.click2apply.net/v/b7QLp5u8YNp6uxEkINmMp"> <p>PI115544665</p>

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Posted: 2019-11-16 Expires: 2019-12-17

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Administrative Coordinator

Amgen
Thousand Oaks, CA 91360

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