6 days old

Volunteer & Recruitment Manager

Boys and Girls Clubs of Portland
Portland, OR 97202
  • Job Code

BGCPS mission is to empower all young people, especially those who need us most, to discover their full potential as caring, engaged, responsible community members. BGCPs top priorities are to ensure an inclusive, diverse and equitable work environment with an uncompromised commitment to safety. We are committed to filtering all policies and practices through an equity-based and trauma-informed care lens. We position ourselves as lifelong learners and seek individuals who have demonstrated dedication to creating safe and nurturing environments. We seek individuals who are dedicated to supporting extraordinary experiences for youth, are exceptional team members, have an investment in our surrounding communities, and are hungry for ongoing personal growth and professional development.

Join our dynamic team and be prepared to be challenged, to work hard, and to participate in a vibrant, mission-driven environment. Be prepared to fall in love with the work we do and the youth with whom we are privileged to serve each day. For more information on BGCP and our work visit: http://bgcportland.org/about/

BGCP is currently searching for a Volunteer and Recruitment Manager. The Volunteer and Recruitment Manager (VRM) is responsible for the overall management of the BGCP volunteer program and provides key supports to the Administrative team. Reporting to the Vice President of Marketing and Development, the VRM serves as a liaison between BGCP and the communities, recruiting volunteers, facilitating short- and long-term volunteer projects involving individuals, corporate partners, churches, schools, and civic groups. The VRM manages the day to day scheduling of our volunteer groups, conducts tours, onboarding and orientations, and recruits, coordinates and trains volunteers. The VRM also supports the organization by helping to manage the recruitment efforts around part time program related staff positions, representing the organization at job/volunteer fairs, coordinating and helping to facilitate the interview process as well as follow up communications. Administrative tasks which support the development and program departments, such as in-kind gift coordination and tracking as well as misc. administrative tasks are also part of the duties of this position.

The main goal of this role is to be able to ensure that Boys & Girls Clubs of Portland is always staffed with the best and most reliable individuals, and that they are correctly utilized for the fulfillment of the organization's goals and Mission. The VRM position is full-time (40 hours per week), salaried exempt position that is eligible for a generous package of benefits, including medical, dental, vision, STD, LTD, Life, 403(B) and paid time off.

Essential Job Functions

Volunteer Tasks

  • Implement policies and procedures for volunteer recruitment, selection, training and participation in activities throughout Club facilities
  • Contribute to operational strategic planning by identifying opportunities for volunteer participation, then recruiting, selecting and training volunteers to assist in implementing program activities
  • Identify potential sources of volunteers and develop proactive strategies to recruit volunteers with the skills needed by Club programs and activities
  • Conduct evaluation of volunteer activities and participation, refining selection and training activities to ensure a high level of satisfaction by volunteers and staff
  • Develop collaborative relationships with other organizations supporting volunteerism or serving as potential sources for Club volunteers
  • Act as liaison with neighborhood and community groups to enhance Club and community relations
  • Coordinate with Development and Club staff on special events, such as Club holiday parties, and other events as assigned by the VPMD: and Club-wide activities to increase awareness of existing and new volunteer programs and to recognize volunteers
  • Implement regular onboarding and orientation of volunteers and make sure all volunteers are incompliance with background checks
  • Provide training to Club staff on effective volunteer management
  • Assist with the execution of development team functions, such as special events, donor relations, etc.
  • Update/maintain volunteer and alumni contact information
  • Perform other volunteer duties or special projects as needed

Recruitment Tasks

  • Actively recruit new part time (PT) staff both in person at job fairs/ on campus visits, and through online resources (Talent Acquisition, college websites)
  • Identify and develop partnerships for proactive staff recruiting community centers, senior centers, community organizations
  • Assist with job posting creation and maintain PT applicant tracking information
  • Schedule regular interview dates for PT positions and coordinate times with candidates.
  • Coordinate and communicate with appropriate hiring managers to be available to conduct scheduled interviews.
  • Support recruitment as available with reference checking and follow up communications with candidates as needed

Ancillary Job Functions

  • Assist Marketing & Communications Manager with social media/website etc.
  • Track employee trainings and assist in planning staff training
  • Track and coordinate distribution of in-kind donations
  • Perform other development and administrative duties and special projects as needed

Position qualifications

  • High School Diploma or GED required - Associates or bachelor's degree in related field preferred
  • Two or more years of relevant volunteer management experience preferred
  • Experience in recruiting through various channels preferred
  • Exceptional oral and written communication skills
  • Able to communicate effectively with diverse people
  • Excellent organizational and team coordination abilities
  • Expert customer service skills
  • Must be able to work evenings, nights and weekends as necessary
  • Education and Experience An equivalent combination of education, training and experience will be considered



Posted: 2021-06-07 Expires: 2021-07-08
Sponsored by:
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Volunteer & Recruitment Manager

Boys and Girls Clubs of Portland
Portland, OR 97202

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