19 days old

Sr Executive Assistant - 90286368 - Washington

Washington, DC 20004

Your success is a train ride away.

Amtrak connects businesses and communities across the country and we move Americas workforce toward the future. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority and the success of our railroad is the result of our employees.

Are you ready to join our team?

SUMMARY OF DUTIES:
This position provides administrative support to the EVP, Chief Human Resources Officer and EVP, Chief Finance Officer to ensure efficiency and effectiveness of the day-to-day schedules and operation of the departments. Primary responsibilities include managing calendars, expenses reports, edits and assists in preparation of all correspondences. Coordinates travel arrangements and schedule. Procures office equipment & supplies while adhering to budgeting guidelines. Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Presidents, Senior Vice Presidents and Chiefs. Handles confidential and non-routine information and explains policies when necessary. Sorts mail. Screens incoming calls. Establishes and maintains extensive filing system.


ESSENTIAL FUNCTIONS:

  • Must demonstrate proficiency in administrative and office procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through three-plus years related experience.
  • Must be able to streamline work methods and processes to eliminate inefficiencies.
  • Must demonstrate proficiency in a variety of computer software applications in word processing, spreadsheets, databases and presentation software including Microsoft Office.
  • Must meet the minimum typing requirement of 60 wpm.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
  • Must have analytical ability in order to summarize data for reports, find solutions to various administrative problems, and prioritize work.
  • Must give continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • Must manage time effectively in order to respond to customers quickly and accurately.
  • Must effectively create and use written material, and be at ease working with senior staff members.
  • Must have manual dexterity and visual acuity to operate office equipment.
  • Must be able to travel and work irregular hours


MINIMUM QUALIFICATIONS:

  • Must have a High School Diploma or equivalent.
  • Significant professional secretarial and/or administrative experience working in a fast-paced office environment.
  • Proficiency in MS Office, including use of MS Excel, PowerPoint, and Word.
  • Demonstrated strong verbal and written communication skills.
  • Must have a high level of interpersonal skills to handle sensitive and confidential material and situations.

PREFERRED QUALIFICATIONS:

  • 7 years of relevant experience preferred
  • Preferan advanced degree in business or transportation-related field.
  • Advanced secretarial education.
  • Several years of secretarial experience working for a high-level executive.


WORK ENVIRONMENT:

  • Working Conditions: works long hours and constantly works in a fast-paced, time-sensitive environment with frequently changing priorities. Frequently handles multiple projects simultaneously.

Requisition ID:59753
Posting Location(s):District of Columbia; Maryland; Virginia
Job Family/Function:Administrative Support
Relocation Offered:No
Travel Requirements:Up to 25%

Amtrak employees power our progress through their performance.

We want your work at Amtrak to be more than a job we want it to be a fulfilling experience where you find challenging and rewarding opportunities, respect among colleagues, competitive pay, benefits that protect you and your family, and a high performance culture that recognizes and values your contributions and helps you reach your career goals.

We proudly support and encourage U.S. Veterans to apply for Amtrak job opportunities.

All positions require pre-employment background verification, medical review and pre-employment drug screen. Amtrak is committed to a safe and drug-free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a hair drug test which detects the presence of illegal drugs for months prior to testing.Marijuana,notwithstanding any statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession ofmarijuana, whether for medical, recreational, or other use. Candidates who engage in the usage ofmarijuanawillnotbe qualified for hire.We appreciate your cooperation in keeping Amtrak safe and drug-free.

In accordance with DOT regulations (49 CFR section 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety- sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, he/she will not permitted to perform safety-sensitive functions.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an Affirmative Action/Equal Opportunity Employer and we welcome all to apply. We consider candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability (including blindness), or veteran status.

POSTING NOTES: Administrative Support|| Corporate Jobs

Categories

Industry

  • Transportation
Posted: 2021-05-28 Expires: 2021-06-27

Amtrak, the national rail operator, connects America in safer, greener and healthier ways. With 21,000 route miles in 46 states, the District of Columbia and three Canadian provinces, Amtrak operates more than 300 trains each day — at speeds up to 150 mph — to more than 500 destinations. Amtrak is the operator of choice for state-supported corridor services in 17 states and for four commuter rail agencies.

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Sr Executive Assistant - 90286368 - Washington

Amtrak
Washington, DC 20004

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