13 days old

Sr Administrative Assistant

San Jacinto College
Houston, TX 77049
  • Job Code

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - Central Campus

Essential Job Functions:
  • Provide administrative support to administrator and faculty members regarding paperwork (to include new faculty setup), running faculty loads, creating initial daily schedules, textbook adoptions support, ordering supplies, creating EPAFs and leave forms, processing grades and class rolls.
  • Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
  • Enters student data for new, transition and current students; maintains various computer-based records/files, creates classes and assists with course substitution forms.
  • Schedules and coordinates multiple meetings and room reservations for faculty, advisory boards, job fairs, information sessions and new student orientations. Records and transcribes meeting minutes.
  • Works with Department Chairs and Division Operations Coordinators by initiating class cancellations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, or website).
  • Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs.
  • Maintains affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned.
  • Performs general office duties such as: type letters, memos, substitute forms, and reports to include state reporting as required.
  • Processes procurement card statements and maintains procurement card records and expenditures.
  • Coordinates travel arrangements, hotel, and parking reimbursements.

Additional Job Functions:
  • Collects and processes end of course folders.
  • Orders inventory supplies and submit expenses.
  • Coordinates facilities for classroom use, including maintenance requests.
  • Orders exams.
  • Proctors as needed and helps with recruiting development needs.
  • Work Business Office as required to include attending training class for this need.
  • Support Children's Center Lab School.
  • Serve as backup for front desk of Children's Center Lab School.
  • Performs other duties as assigned.

Knowledge, Skills and Abilities:
  • Ability to demonstrate the College values
  • Must project a professional image
  • Have excellent telephone etiquette and communication skills
  • Proficient in Microsoft Word, Excel, Banner, and Windows.
  • Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
  • Must be able to work in a team environment
  • Be flexible with good public relations skills
  • Work well with details and deadlines
  • Balance multiple tasks
  • Analyze and solve problems
  • Work independently in a fast-paced office environment

Required Education:
  • High School Diploma or equivalent required

Preferred Education:
  • Above requirement plus one year of specialized or technical training beyond high school

Required Experience:
  • Three years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

Preferred Experience:
  • Above requirement including one or more years in a higher education environment

Bilingual applicants are encouraged to apply.

Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req3342

Posting Close Date: 9/24/2021



Posted: 2021-09-10 Expires: 2021-10-11
Sponsored by:
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Sr Administrative Assistant

San Jacinto College
Houston, TX 77049

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