1+ months

Senior Administrative Assistant - The Angeles Clinic (Santa Monica)

Cedars-Sinai Medical Center
Los Angeles, CA 90006
The Sr. Administrative Assistant provides administrative support for the Director at The Angeles Clinic and Research Institute to support the administrative functions of the office and of the department as delegated. Will perform general administrative duties as well as assisting with the development and oversight of special projects. This position will have frequent interaction with executive and physician leadership from within Cedars-Sinai as well as from outside institutions and is encouraged to represent The Angeles Clinic and Research Institute with the highest level of integrity. **Job Duties and Responsibilities:** + Scheduling appointments and meetings, filing, sorting mail, composing agendas, memos, minutes and routine correspondence, generating reports, and editing documents prepared by others, ensuring that spelling, punctuation and grammar are accurate. + Coordinate employee evaluations due dates for the management team and prepares documents for Directors review. + Serves as liaison for facility support at multiple offices. + Coordinates telephone and in person interviews for applicants and serves as a point-person for new hires. + Aides in onboarding new employees submitting service requests and scheduling orientation classes. + Terminates employee accesses upon resignation, and alerts management team to terminate passwords. + Aides employees with request for W4 updates, direct deposits, payroll inquiries, address and name changes. + Kronos timecard editor, enters ePRAs and prepares payroll bi-weekly for Director sign off. + Provides coverage for Executive Assistant, Sr. Administrative Assistant, and Administrative Assistant. + Prepares slides and charts, researches, gathers, sorts, compiles and organizes information from files, from other departments and offices, from outside organizations for special reports, presentations, and information requests. + Coordinates events, engagements, and travel as advised. + Prepares video, Skype, web ex and other mediums for presentations. + Coordinates transportation per direction. + Tracks and submits travel and other reimbursements as instructed. + Maintains/coordinates benefits, licensure, certifications and credentialing. + Establishes and maintains filing system and database records for the office. Ensures confidentiality and controls access to sensitive information. + Coordinates and expedites flow of work. Prioritizes workloads, sets appropriate deadlines and initiates follow-up action. + Screens and prioritizes incoming calls, determining what contact or action is required. + Coordinates special events for the company such as monthly birthdays, holiday events, special luncheons. + Prepares agenda with the Director for bi-weekly management meetings and weekly meetings with executive team. + Liaison for special construction projects coordinating meetings with architects, designers, space planners. + Performs other tasks as assigned. **Education:** High school diploma or GED required. Bachelor's degree highly preferred. **Experience:** Two-three (2-3) years of progressive administrative experience in a busy office environment. Digital literacy to include proficient use of MS Office/Excel/PowerPoint. **Working Title:** Senior Administrative Assistant - The Angeles Clinic (Santa Monica) **Department:** Angeles Clinic - Wilshire **Business Entity:** Medical Network Foundation **Job Category:** ,Administrative,Administrative **Job Specialty:** Administrative **Position Type:** Full-time **Shift Length:** 8 hour shift **Shift Type:** Day Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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Posted: 2022-06-17 Expires: 2022-08-31
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Senior Administrative Assistant - The Angeles Clinic (Santa Monica)

Cedars-Sinai Medical Center
Los Angeles, CA 90006

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