25 days old

Legal Assistant

Constangy Brooks Smith & Prophete LLP
Macon, GA 31201
  • Job Code

Position Summary:

Constangy, Brooks, Smith & Prophete LLP seeks a Legal Assistant with 5 minimum years of experience to join the Macon, GA office. This position supports 3 attorneys in our labor & employment-centric practice. Ideal candidates will possess strong organizational skills, and the ability to anticipate the needs of their attorneys.

Duties & Responsibilities:

  • Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing.
  • Maintain and organize physical and electronic files. Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system.
  • Draft standard pleadings, correspondence, memoranda and other documents.
  • Possess high level of awareness and protection of confidential information.
  • Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
  • Consistently provide friendly and helpful telephone support and/or receptionist relief.
  • Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance).
  • Routinely review and follow-up on client deadlines and calendar appointments.
  • Coordinate and make necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).
  • Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities.
  • Manage the conflict check and client intake process for new matters.
  • Maintain attorney-specific case lists, charts, and status of cases and outcomes.
  • Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel.
  • Consistently complete assigned tasks when expected while managing multiple assignments and/or deadlines.
  • Review and follow-up on client deadlines, emails, and calendar appointments.
  • Develop, implement, and maintain systems to promote organization and efficiency.

Skills & Qualifications:

  • Must possess a minimum of 5 years of experience as a legal assistant or paralegal in law firm, prior labor & employment experience is plus
  • Bachelor's degree preferred, but a High School Diploma, GED, or equivalent with commensurate years of experience in the field acceptable
  • Accurate typing transcription of dictation. (50-60wpm minimum)
  • Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management Systems, Time Entry, e-Filing and database software
  • Strong proficiency with PowerPoint and comfortable creating and revising presentations
  • Strong organizational skills required including timely electronic filing, paper filing, plan book updates, and more

Qualities ideal candidates will have:

  • Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation.
  • Strong time management skills and the ability to work under pressure in a fast-paced environment.
  • Strong organizational skills, interpersonal skills, and attention to detail.



  • Health, Dental, and Vision Plans
  • 401(k) and profit-sharing plans
  • Life Insurance
  • Onsite Parking
  • Gym reimbursement

*These benefits are subject to change

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations; or any other category protected by applicable federal, state, or local law.

This position is OPEN to receiving search firm candidates. Recruiters, please email Constangy's Legal Recruiting Specialist, Thomas Reddington-Kincaid, at treddington@constangy.com



Posted: 2021-06-29 Expires: 2021-07-30
Sponsored by:
ADP Logo

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Legal Assistant

Constangy Brooks Smith & Prophete LLP
Macon, GA 31201

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast