1+ months

HR/PAYROLL MANAGER

University of Washington
Seattle, WA 98104

HR/PAYROLL MANAGER

Req #: 205635
Department: BIOLOGY
Job Location: Seattle Campus
Posting Date: 04/19/2022 
Closing Info: Open Until Filled 
Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Biology is a diverse, dynamic, and growing academic unit, with a very collegial staff. 

We are one of the largest academic departments on campus, and we support 80 graduate students, 50 faculty members, 40 postdocs, 65 classified and professional staff, and 150 hourly and student hourly employees. We currently have an outstanding opportunity for a full-time HR-Payroll Manager to join our team of dedicated professionals.

Position Purpose:
Provides human resources, personnel, and payroll management support for staff in the Department of Biology. Exercises discretion and independent judgement in carrying out the job duties described below, consulting with the Administrator, HR, and Managers/Supervisors as necessary. This position focuses primarily on staff HR functions, but serves as a back-up on academic HR matters.

Specific Duties:
Recruitment/Hiring/Supervision of Staff
  • Oversees and manages the recruitment process for staff, which includes assisting with and/or writing job descriptions, posting job descriptions into UWHIRES, interview scheduling, conducting screenings/reference checks, initiating background checks for staff, verifying documents and accurate contact information.
  • Works with and provides advice to hiring managers and supervisors to develop job descriptions, advises on appropriate titles, appropriate type of position (e.g., hourly, fixed duration or project, or permanent appointments) for the proposed job duties and appointment duration.
  • Create positions in Workday with the appropriate forms and information, keeping track of the approval processes.
  • Manages appointment process for all personnel (permanent staff, hourly staff, and student hourly staff).
  • Manages the appointment process for postdoctoral scholars.
  • Participates in interviews of candidates for positions.
  • Advises managers and supervisors on appropriate interview questions and reference checking questions.
  • May provide initial screening of applicants and reference checking of finalist candidates.
  • Ensures proper disposition of candidates in the UWHIRES.
  • Works with HR, HR-Compensation, and managers/supervisors to resolve questions on requisitions, job descriptions, and job questionnaires.
  • Represents the department and the supervisor/manager to HR and HR Compensation.
  • Coordinates the onboarding of new personnel, including new hire appointment letters, requesting background checks as necessary, verifying accurate contact information, and providing basic department and UW orientation information to new employees. (Lab specific orientations are conducted by the manager/supervisor or other lab management staff.)
  • May process academic appointments and extensions of appointments or undertake other academic HR responsibilities as back up to the Assistant to the Chair and the Administrator.
  • Supervises the Fiscal Specialist 2/Payroll Coordinator.

    General HR Management
  • Works with administrator on annual merit salary increase process for faculty and staff, including notifications about the merit process, solicitation of feedback from managers on salary increase amounts for their employees.
  • Tracks temporary and hourly staff appointments and request extensions as necessary; ensures temporary appointments are in compliance with University policies.
  • Tracks hourly employee hours to ensure they do not exceed the 12 month 950 hours maximum allowed. Notify employees and supervisors when the maximum is being approached.
  • Serves as a resource for employees on questions of benefits, compensation, classification, and all aspects of their UW employment to the extent that is allowable, referring personnel to central offices as appropriate to answer specific questions about benefits eligibility, compensation, classification, etc.
  • Liaison with DSO on accommodation issues.
  • Advises managers/supervisors of layoff policies, procedures, and process; drafts paperwork for submission, and manages the process for the department.
  • Manages separation process for employees (letters of resignation, leave separation process).
  • Assists in developing new programs and services as they relate to HR.
  • Reviews staff employment processes and recommends revisions to enhance the efficiency of department operations.
  • Interprets and ensures compliance with policies, procedures, and legal requirements related to HR policies and procedures for recruitment, hiring, compensation, FMLA, and other HR topics and issues.  Advises employees on issues involving FMLA, FLSA, EEO, and ADA.
  • May process academic visa requests.

    Payroll and Leave Management
  • Ensures that staff personnel distributions (costing allocations) are entered into Workday. Notifies managers/supervisors when distributions (costing allocations) expire to obtain updated information.
  • Processes and reviews salaried and hourly payroll each PPE.
  • Tracks temporary staff appointments.
  • Serves as a resource to staff personnel on leave administration, compensation, and employee relations.

    Performance Management
  • Counsels and advises managers, supervisors, and employees on performance management, including job performance counseling or corrective action, employee relations issues, conflict resolution, and options for dealing with performance issues.
  • Reminds managers/supervisors to conduct annual performance evaluations.
  • Serves as the liaison between managers/supervisors and HR to resolve personnel issues and problems. This may include phone conversations with HR, suggesting appropriate training and development classes for employees, working to develop performance action plans, providing advice on informal counseling, and providing guidance on formal counseling actions.
  • Drafts compensation change requests/in-grade salary increases and position reviews for classified and professional staff based on information from managers/supervisors.
  • Serves as a resource for managers/supervisors in all aspects of performance management questions.

    Other Duties
  • Maintains HR, Payroll, and Leave files for personnel according to the UWs records retention schedule.
  • Represents the Department at meetings for HR staff and develops a plan to disseminate information to supervisors and staff.
  • Conducts outgoing employee exit interviews.
  • Serves as a backup on academic HR issues.
  • Performs other duties as requested and assigned.

    MINIMUM REQUIREMENTS:
  • BA/BS or equivalent; related experience may substitute.
  • 2 years of HR/Payroll experience.
  • Experience working in a confidential environment and with confidential and sensitive information

    Desired
  • Experience using Workday
  • Familiarity with general UW and specific HR resources, policies, and procedures
  • Subject matter expert as any of the following: HCM Initiate 2, I-9 Coordinator, Costing Allocations Coordinator, Academic Partner
  • Proficiency with UW systems (UWHIRES, SDB, GCCR)
  • Familiarity with recruitment of non-US citizens

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

    COVID-19 VACCINATION REQUIREMENT

    Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.


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    Posted: 2022-04-21 Expires: 2022-12-01

    University of Washington

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    HR/PAYROLL MANAGER

    University of Washington
    Seattle, WA 98104
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