23 days old

Executive Assistant I

Dartmouth College
Hanover, NH 03755
  • Job Code
    124339478


Dartmouth College



Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.

Position Information

Position Title
Executive Assistant I

Department
Provosts Office

Position Number
0194500

Position Purpose

The Executive Assistant I serves as principal support to the Provost's Office, managing all aspects of support for the Vice Provost for Strategic Initiatives and Resource Planning and the provost fiscal officers, both independently and part of the Provost's Office team, and contributes to the overall smooth operation of the Provost's office.

The Executive Assistant I serves as the first point of contact for the Provost's office to other Dartmouth constituencies and visitors.



SEIU Level
Not an SEIU Position

FLSA
Non-Exempt

Employment Category
Regular Full Time

Department Contact for Cover Letter
Chris Cook, Vice Provost for Strategic Initiatives & Resource Planning

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.



Key Accountabilities

Principal Support (40%) Provides principal support to the Vice Provost for Strategic Initiatives and Resource Planning and the provost fiscal officers, including scheduling and organizing complex activities such as meetings, conference travel, and expense submission follow-up; tracks relevant deadlines and arranges logistics, documentation, follow-up; assists in preparing presentations, educational materials, communication, reports and meeting notes; drafts and proofreads memos and correspondence for supervisor review; regularly handles confidential or sensitive information, exercises discretion concerning its disposition.

General Office Support (25%) - Serves as an initial point of contact for callers and visitors to the Provost's Office, greeting and establishing rapport with all visitors and individuals contacting the office; provides information regarding the office's areas of purview; works effectively, professionally, and sensitively with a diverse group of external callers and visitors as well as internal contacts at all levels of the institution; coordinates logistics for provost's office meeting spaces, including room set up, catering and other needs for events and functions; efficiently orders office and kitchen supplies. May Process work orders and communicate with other Parkhurst offices and Parkhurst custodians; cross-trains with other administrative staff to provide seamless backup and support in the Provost's Office as needed.

Fiscal Services Support (25%) - Provides general financial processing including submission of invoices for payment, confirmation of transactions, and submission of travel expense reimbursement requests.

Information Management and Communication (10%) - Establishes and maintains activity and programs files and databases to ensure accuracy and accessibility of information; may update Provost's Office website.

-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Supports the College's mission to foster inclusiveness and diversity. -- Performs other duties as assigned

PI124339478
Posted: 2020-10-02 Expires: 2020-11-02

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Executive Assistant I

Dartmouth College
Hanover, NH 03755

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