13 days old

Coordinator & Administrative Assistant, People & Culture

Discovery Inc
Knoxville, TN 37902
  • Job Code
Discovery Inc

Location: Knoxville, Tennessee, United States,
Req ID: 12438


The role will provide dedicated PA support and general admin duties for two P&C leaders based in Knoxville and provide general support for the People & Culture department in Knoxville.

This role will require the highest level of confidentiality, discretion and flexibility and will include a wide range of duties. As with any PA position, the roles supported by the PA may change from time to time.


  • To provide full support including acting as first point of contact for internal and external contacts, clients and service providers
  • Extensive calendar management and coordination with other support staff around the company
  • Schedule, organize and coordinate meetings, meeting agendas and meeting locations, including all-hands
  • Partner with travel services to organize domestic and international travel, transport & hotel arrangements and arrange travel itineraries as required. Check and keep track of air miles, travel insurance and other programs via Concur and other corporate tools
  • Manage team time off and special occasion tracker
  • Respond to internal and external inquiries and routine information
  • Prepare purchase orders, submit and track monthly expense claims as required
  • Prepare letters, memos, presentations and other documents.
  • Coordinate with legal and Operations teams to prepare and load confidential employment agreements and terms
  • Support team projects such as P&C document management and employee filing
  • Support Learning & Development events and trainings as needed.
  • Support Compensation & Benefits including confidential materials, presentations, mailings and other support activities as needed
  • Support members of the P&C department who travel to Knoxville with security, office space and meeting needs.
  • Provide support with local onboarding, P&C team member onboarding and new hire orientation when needed
  • Pro-actively seek out other areas, roles & responsibilities to support the team
  • Manage occasional cross time zone support and requests
  • Any other ad hoc duties that may be reasonably required from time to time


  • Experience as a Team Assistant or PA is preferred but not required.
  • Pro-active, professional and personable attitude.
  • Must be able to communicate well with people at all levels including SVPs and above.
  • Discretion, professional and personable attitude at all levels.
  • Sound document skills, including Microsoft Office and Google Sheets
  • Highly organized and ability to work on own initiative.
  • Diligent, accurate, methodical with a good eye for detail.
  • To be adaptable, flexible, committed and commercially aware.
  • Able to cope with a fast-paced and demanding work environment.
  • Must have the lega right to work in the United States



Posted: 2021-09-03 Expires: 2021-10-04
Sponsored by:
ADP Logo

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Coordinator & Administrative Assistant, People & Culture

Discovery Inc
Knoxville, TN 37902

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast