18 days old

Collections Assistant

Amherst College
Amherst, MA 01002
  • Job Code

Amherst College invites applications for the position of Collections Assistant. The Collections Assistant is a 30-month term, full-time position, job group and level PT-1. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

Reporting to the Collections Manager, the Collections Assistant supports project activities directly related to creating digital documentation of objects in the collection. Principal duties include processing, art handling, numbering, and recording descriptive data about collections objects, populating a collections database, and creating digital images and metadata.

Summary of Principal Duties and Responsibilities:

Collections Documentation and Handling
  • Create new digital and paper records for individual objects in PastPerfect collections management software.
  • Photograph objects, link digital images to object records in the database, and archive images in multiple formats.
  • Maintain standards in quality and consistency of data prepared for entry in PastPerfect database.
  • Implement safe storage of objects in the collection at the direction of the Collections Manager.

Internship Supervision and Support
  • Assist Collections Manager in the supervision of interns in collections documentation.
  • Support interns and museum staff in appropriate object handling and assessment of object condition.
  • Effectively engage a diverse set of interns, colleagues, and community members.


  • Bachelor's degree
  • Computer competency.
  • Ability to follow established workflows with consistency.
  • Strong organizational skills and attention to detail.
  • Ability to foster a cooperative work environment.
  • Ability to manage and impart information to a diverse set of users and stakeholders.
  • Commitment to furthering the museum's values and goals in diversity, equity, and inclusion.
  • Successful completion of a pre-employment physical and lift test

  • Bachelor's degree in art, art history, history, or museum studies.
  • Proficiency in operating DSLR camera and Adobe Photoshop software.
  • Knowledge of nomenclature, metadata standards, best practices in object handling.
  • Knowledge of and experience with collections management and digital asset management systems.
  • 1-2 years of demonstrated experience with cultural heritage collections.
  • Knowledge of museum policies, practices, standards, and procedures.


Interested candidates are asked to submit a cover letter, resume, and the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will begin immediately and will continue until the position is filled.
Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college's community is composed of about 1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The college's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm ; three museums: Emily Dickinson Museum , Beneski Museum of Natural History and Mead Art Museum ; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!

Posted: 2020-11-06 Expires: 2020-12-07

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Collections Assistant

Amherst College
Amherst, MA 01002

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