27 days old

Administrative Assistant

San Jacinto College
Houston, TX 77049
  • Job Code

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Administrative Assistant - South Campus

Primary Function: Process all incoming CPD Registration, all related tasks, and maintain all required documentation.

Essential Job Functions:
  • Process and input into Banner all registrations received via walk-in, phone, mail, fax, delivery or scanned.
  • Adhere to proper phone etiquette while answering a multi-line switchboard to field calls for registration.
  • Promote all CPD programs and courses by staying current on all offerings.
  • Notify customers of all class cancellations or course changes. Process all associated paperwork and make all necessary changes in Banner.
  • Reconcile the refund list and process any new refund requests. Verify the registrations in the pending payment folder and then file in the appropriate CRN folders.
  • Intake and input into Banner all daily requests for Transfers, Withdrawals, Adds and Drops.
  • Prepare, distribute and collect all required class documentation and enter all information returned into Banner. (rosters, certificates, evaluation, and other handouts)
  • Review daily purge list, reconcile purged/paid students and file all registrations once confirmed paid.
  • Responsible for all CRN folder creation, maintenance and close-out to meet SACS audit compliance.
  • Prepare, distribute and summarize all end-of-course evaluation summaries and add to the database.
  • Provide all necessary administrative support as needed to maintain current CPD databases, workbooks and other special course processing.

Additional Job Functions:
  • Field and return all voice mail messages on main switchboard as well as my personal line.
  • Make mail runs and distribute incoming mail.
  • Check copy center periodically for instructor/departmental copies.
  • Make sure catalog racks are kept full. Disperse catalogs in other areas across campus as needed.
  • Provide support for special events including set-up, manning the tables for student events, and take down.
  • Responsible for Divisional CPD Registration mailbox. Answer all inquires for information, distribute any emails that need to be directed to others, and mail out any catalogs requested.

Knowledge, Skills and Abilities:
  • Ability to demonstrate the College values.
  • Must project a professional image, have excellent telephone etiquette and communication skills.
  • Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
  • Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment.
  • Basic skill level in Microsoft Office (Word, Excel & PowerPoint).
  • Must be self-motivated and detail oriented and have an excellent record of being present and being on time for work.

Required Education:
  • High School Diploma or equivalent.

Preferred Education:
  • Above requirement plus one year of specialized or technical training beyond high school.

Required Experience:
  • Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience:
  • Above requirement including one or more years in a higher education environment.

Salary Grade: 12

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req3298

Posting Close Date: 9/3/2021



Posted: 2021-08-25 Expires: 2021-09-25
Sponsored by:
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Administrative Assistant

San Jacinto College
Houston, TX 77049

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