28 days old

Administrative Assistant

Denver Botanic Gardens
Denver, CO 80206
  • Job Code
    137308253

Job Summary: Performs a broad range of administrative duties for Director of Horticulture and the Horticulture Department. Makes administrative decisions and takes action in Director's absence and serves as liaison between department staff and Director of Horticulture.

Career Type: Full-time

Compensation: $16.50 per hour

Education/Experience: High school diploma, post-secondary work in business-related courses preferred; or minimum four years related experience and/or training; or equivalent combination of education and experience including two years as secretary to a department manager. Two years general accounting experience preferred. Must have strong knowledge of IBM compatible computers, various software to include Microsoft Office products including MS Word, Excel, Outlook and standard office equipment. Experience with Blackbaud accounting software a strong plus. Excellent communication skills, both written and spoken; and excellent human relations skills required. Must be able to manage multiple and changing priorities and be organized and detail-oriented. Must have track record of sound judgment and decision-making in an administrative setting. Must be able to maintain confidentiality of information.

Essential Duties and Responsibilities:

  • Anticipates Director's needs by gathering records, reports, correspondence, etc. and maintaining confidentiality where appropriate.
  • Informs Director of operational issues; determines necessary action in Director's absence and handles matters not requiring executive attention. Makes administrative decisions and takes appropriate action in absence of Director.
  • Collects and compiles financial and statistical data and enters into computer; processes and tracks purchases; resolves accounting issues in a timely manner.
  • Generates monthly and ad hoc reports.
  • Maintains Director's appointment calendar, arranging appointments, meetings and conferences and contacting appropriate attendees. Records committee and senior staff meeting minutes.
  • Answers Director's phone, screens calls and makes appointments as needed.
  • Addresses horticultural inquiries through departmental email box and phone calls professionally and in a timely manner.
  • Handles all incoming and outgoing departmental mail. Date stamps all incoming mail and directs to appropriate department/person.
  • Maintains and updates all department databases.
  • Composes correspondence and memoranda and disseminates appropriately.
  • Maintains files and landscape drawings as well as departmental policies and procedures manual and drafts and updates as needed.

Other Duties and Responsibilities:

  • Maintains a current inventory of office and kitchen supplies and orders additional supplies as needed.
  • Handles departmental scheduling including reserving rooms, organizing meeting details and scheduling meetings both within and external to the department.
  • Serves as liaison to the Gardens and Conservation Committee and Global Projects Taskforce.
  • Serves as scheduler for the Linnaeus Room.
  • Works with all departments to assure highest quality experience for all DBG visitors.
  • Maintains satisfactory working relationships with managers, co-workers and others.
  • Maintains a positive, helpful and solution-oriented demeanor when responding to or serving members and visitors.
  • Performs other duties as requested by management.

Full-time and Part-time

Benefits include choice of medical plans, dental, vision and life insurance, medical and daycare Flexible Spending Account (FSA) and Healthcare Spending Account (HSA) ; a generous retirement plan plus paid holidays, vacation, personal and sick time and access to personal lines of insurance. Additional benefits include short-term and long-term disability coverage, an Employee Assistance Program (EAP), an ECO pass and a complimentary Denver Botanic Gardens membership, access to Gardens education classes and summer concert tickets.





PI137308253

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Posted: 2021-05-22 Expires: 2021-06-22
Sponsored by:
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Administrative Assistant

Denver Botanic Gardens
Denver, CO 80206

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