21 days old

Accounting Assistant

The Miller Hull Partnership LLP
Seattle, WA 98104
  • Job Code

The Miller Hull Partnership Founded in 1977, is a West Coast-based architecture and planning firm with offices in Seattle and San Diego. Emphasizing performance-based design, capabilities include full-service architectural, interior design, as well as master and space planning for both public and private buildings. The firm's design work spans a wide range of project types such as K-12 schools/higher education, community and interpretive centers, museums, public buildings, libraries, mixed-use buildings, laboratories, corporate offices, in-fill condominiums and small residences as well as international border crossings and embassies. The Miller Hull Partnership is the recipient of the National Firm Award from the American Institute of Architects as well as over 340 design awards, and is published in numerous national and international design journals.

Job Description:

The Miller Hull Partnership is seeking highly self-motivated applicants for immediate placement in our Seattle Studio as a full-time Accounting Assistant to assist the accounting team. This role requires the handling of sensitive personnel and proprietary firm information in a variety of accounting related duties.

All responses must be received through Miller Hull's Employment Portal , no later than midnight on June 20, 2021 and will be held in the strictest confidence. During the application process, you will be asked to attach and copy/paste a cover letter and resume. Please limit your document size to 4mb. All responses received will be held in the strictest confidence. Only qualified candidates will be contacted for further information. No expenses related to submittal, interview or relocation will be reimbursed by Miller Hull.

Essential Duties and Responsibilities:

(This listing is a partial list of tasks which are required for this position and may be subject to change at any time)

  • Prepare project accounting, preparing client invoices.
  • Set up new projects in accounting system.
  • Review project costs and transfer hours and/or expenses as needed.
  • Maintain project records, contracts, and change orders.
  • Effectively communicate with project managers and principals regarding contact documents, change orders, contract modifications, approvals, and any additional services related to client invoicing.
  • Review sub-consultant invoices against fee maximums and contract.
  • Post sub-consultant invoices to projects.
  • Research unbillable issues.
  • Prepare special project analyses for project managers.
  • Prepare final invoice for all billable projects for approval and signature of Controller.
  • Ongoing reporting and communications with management regarding the remaining funding available for projects.
  • Assist Controller with reconciliation variances that occur in the application of cash receipts.
  • Respond to requests for more detail from clients.
  • Close out project accounts upon project completion.
  • Be a backup for Concur Expense Report Processing, including review of expenses and processing for payment.
  • Assist with AIA contract writing for subconsultant agreements and some client contracts.
  • Maintain organizing and filing of consultant Certificates of Insurance.
  • Provide general support to Accounting team.
  • Assist with preparation of Federal reports (e.g. ISR, SSR, and Department of Commerce Surveys).
  • Other duties as assigned.

Applicants MUST meet the following criteria to apply:

  • A Bachelor's degree in business, accounting or management discipline with one (1) year experience or,
  • Associates degree with a minimum of 2 years related experience and/or training or,
  • High School Graduate or GED with multiple years of experience in performing the responsibilities outlined in this job description.
  • Ability to do detailed work.
  • Proficient with the use of MS Word, Excel, and Outlook.
  • A willingness to take ownership of assignments.
  • Demonstrated ability to meet commitments and deadlines.
  • Excellent communication, problem-solving, and organizational skills.
  • Ability to work in team environment and work independently.

The following demonstrated skills are highly preferable:

  • Experience with Deltek Vision accounting software (highly desirable).
  • Experience with Concur Expense software (highly desirable)
  • Experience in project accounting including client invoicing.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit, talk, see, and hear. The employee is occasionally required to stand; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus, sitting in a stationary position most of a work day, requiring concentration and focus while being in front of a computer monitor and during meetings.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate as the working environment is open and has no doors or cubicles.

We believe that architecture designed by teams of diverse talent results in inclusive design.

  • The Miller Hull Partnership, LLP is committed to the principle of equal employment opportunity for all applicants and employees.
  • The firm values diversity and recognizes that people with different backgrounds, cultures, skills, and experiences bring new ideas and perceptions that benefit all. We embrace differences and strive to listen to and meet the changing needs of the workforce and surrounding communities in which we do business.
  • All qualified applicants will receive consideration for employment without regard to legally protected characteristics or activities, such as age; race, including hair texture or protected hairstyles; color; religion or creed; national origin, immigration status, citizenship or ancestry; sex, including pregnancy, childbirth or related medical conditions; sexual orientation; gender, gender identity, gender expression, transgender status, or sexual stereotypes; medical condition or genetic information, including family medical history; disability (including sensory, physical or mental impairments, or use of trained guide dog or service animal); veteran or military status; marital status; political ideology or activities; status as a victim of domestic violence, sexual assault or stalking, or any other characteristics or activities protected by law.
  • If you need accommodation to respond to this ad, please call or send a message to (206) 682-6837.



Posted: 2021-06-04 Expires: 2021-07-05
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Accounting Assistant

The Miller Hull Partnership LLP
Seattle, WA 98104

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