As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Biological Structure is a modern anatomy department which studies structural organization ranging from molecules to the human body. The faculty's scholarly interests can be roughly divided into four groups: cell and developmental biology; neural circuits in retina and brain; three-dimensional structure of biologically-relevant molecules studied by X-ray crystallography; and computer graphics and informatics. The research activity in the department is funded by NIH and NSF grants, private foundation grants, Howard Hughes Medical Institute, USDA and a contract from the National Library of Medicine. Most faculty members interact with other faculty, residents and students within Biological Structure as well as with groups in other departments throughout the University. This creates a stimulating atmosphere which encourages innovative anatomical research.
The Department of Biological Structure currently has an outstanding opportunity for a PROGRAM OPERATIONS ANALYST.
The purpose of this position is to provide financial and operations support to the Department of Biological Structure under general supervision of the Administrator. The position involves primarily financial management, planning, analysis, and reporting to the Dept. Chair, faculty, and Administrator. Financial considerations include monitoring, reporting and development of all departmental budgets, including state, RCR, post-award sponsored programs ($10-12M). The position will include financial planning support for researchers and lab personnel, including responsibility for monitoring and advising on regulatory and compliance policy. The position will work with departmental managers to strategize best oversight/use of funds, set up procedures and processes for reporting and monitoring of funds. The position is expected to manage a 60%-100% fiscal analyst/payroll coordinator.
The position will work closely with the Chair, Administrator, faculty and other departmental staff, including 3 cost centers. It will require knowledge of federal and state regulations and reporting practices. Strong information technology skills will be required in order to manage, track and analyze several different financial data streams. The position will required the ability to organize and report on complex tasks and exercise independent judgment in order to best advise departmental "clients". The position will need to manage multiple priorities, frequent and varied deadlines and be able to adapt to changing financial landscapes. Attention to detail and accuracy to critical to this position.
The position will contribute to the fiscal stability of the department and contribute to financial reports and analysis to the SOM and in some cases upper campus. The Department is highly interdisciplinary with research programs and training that cross departmental and school boundaries.
Sponsored Programs Financial Management: 55%
Interface with the University entities such as OSP, GCA, as well as funding agencies (NIH, NSF, Foundations)
Manage fiscal compliance and provide advice and interpretation of government and foundation regulations and UW policies and procedures to PI's, researchers and support staff.
Liaise with School of Medicine Shared Services group for pre-award development of grants, as well primary development of grants not handled by Shared Services.
Post award reporting, including RPPR's (annual progress reports)
Assist in preparation of annual and closing reports.
Manage fiscal aspects of departmental training grants (currently Vision Training Grant).
Plan, organize, monitor and report grant/contract budgets with delegated authority to approve expenditures.
Back-up reviewer to approve grant and contract proposals on behalf of the Administrator.
Develop policies and procedures for post-award fiscal functions.
Prepare and set up sub-budgets and sub-contracts.
Departmental Fiscal Management: 30%
Act as liaison between Administrator, Chair, faculty and other staff regarding fiscal actions and policy.
Prepare financial spreadsheets , forecasts, and reports for use by the Chair, faculty, and Administrator using Excel, PowerPoint, and UW fiscal programs such as Financial Desktop.
Track expenditures on departmental state/other departmental budgets
Budget reconciliation and delegated approval authority for departmental expenditures.
Determine staff and faculty distributions on state/RCR/other departmental budgets.
Manage faculty effort certification.
Special duties as required.
Manage/reconcile faculty departmental accounts
Oversight/monthly reports of departmental cost centers (3), including Willed Body Program
Oversee of Payroll/Workday: 15%
Lead role in oversight of part-time payroll coordinator/fiscal specialist
Security roles in Workday to approve appointments, cost allocations
Four to five years of fiscally related experience working with budget reports and fiscal reporting in the academic (preferable UW) setting. Experience interacting with staff and faculty, managing data and reports, developing spreadsheets. Demonstated ability to manage priorities, meet deadlines, paying attention to detail. Experience with SAGE, Financial Desktop, Excel and Work.
Bachelor's Degree in Business, Accounting or related field.
Experience with grants and contracts through classes and/or actual grant development experience.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Condition of Employment:
Must have some flexibility to adjust schedule to meet departmental deadlines (grant, payroll, special project).
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.