Requisition # 2017-7672 Department VP for Campus Life Category Administrative Support Date Posted 6/15/2017 Full-Time / Part-Time Full-Time Application Deadline ..
The Administrative Assistant provides primary administrative support to the Dean for Diversity and Inclusion and supports the budgetary, contractual, and scheduling functions of three University centers (Carl A. Fields Center for Equality and Cultural Understanding, Women's Center, and Lesbian, Gay, Bisexual, and Transgender Center). Working closely with departments reporting the Dean and other campus units, the Administrative Assistant will play a critical role in the daily operations of an energetic, fast-paced, and collaborative environment.
Responsibilites for the administrative assistant include, but are not limited to:
Manages the calendar of the Dean for Diversity and Inclusion and schedules meetings; Answers the phone, screens calls/messages, and addresses and/or helps resolve questions and concerns; Assists Dean with organizing logistics and communications for meetings, committees, initiatives, travel, etc.
Manages and prepares expense reports for the Dean; Monitors several financial accounts, processes vendor invoices, and reconciles Center budgets; Runs regular budget reports for the Centers and meets quarterly with staff for budgetary updates and support; Processes contractual forms and payments for speaker/vendor fees and honoraria
Assists Dean with the efficient preparation and distribution of correspondence, such as emails, memos, reports, meeting notes, etc. This includes formatting, proofreading, editing and distributing written and electronic materials with a high degree of accuracy and thorough attention to detail
Manages some space reservation processes of the centers, primarily the Carl A. Fields Center for Equality and Cultural Understanding
Undertakes special projects and performs other administrative duties as needed
Associate's or other 2 year degree with at least 4-6 years of related experience
High level of proficiency with computers and the Microsoft Office Suite, including Word, Outlook mail and calendars, and Excel
Demonstrated ability to work autonomously and take initiative
Excellent problem-solving and organizational skills and ability to quickly learn new tasks
Ability to work both independently and as part of a team
Excellent interpersonal and written and verbal communication skills
Very strong copy-editing and proofreading ability
Discretion and the ability to appropriately handle sensitive, confidential information
Knowledge of Photoshop, Acrobat, and PowerPoint
Experience in an academic environment, working closely with college/university students
Knowledge of University financial operating systems (e.g., PRIME, Concur, etc.)
The final candidate will be required to complete a background check successfully.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Princeton University requires all candidates to complete a background check successfully prior to the start of employment. The type and extent of background checks may vary depending on job requirements and/or functions.
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural scienc...es and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.