Required Qualifications: (Evidenced by an attached resume) Bachelor's degree. Three years of full-time financial accounting and reporting experience to include analyzing and reconciling various databases. Professional experience researching, analyzing and resolving budgeting problems. Highly proficient, professional experience in complex spreadsheet creation. Professional experience in word processing, electronic messaging and internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc...). Experience interacting with individuals at various levels within an institution, as well as the general public, whenever necessary. Experience working with, and maintaining confidential information. Preferred Qualifications: Bachelor's Degree in accounting, finance, or another related field. Advanced experience with electronic budget and accounting systems. Experience in a large organization environment to include higher-education setting or a public agency. Brief Description of Duties/Primary Purpose: The Senior Staff Assistant is responsible for providing assistance in the efficient management of budget matters in the College of Arts and Sciences. Incumbent must possess, outstanding written, verbal and interpersonal communication skills and experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Identify and track all CAS commitments to its faculty, departments, programs and centers, which includes: faculty start up, RSR's, retention, annual discretionary allowance, relocation, search costs and other decanal commitments. Reconcile and account for all commitment balances from all sources using Microsoft Excel spreadsheets and provide periodic updates to Assistant Dean for Budget, the Dean and respective faculty members. Current cumulative commitment balance is approximately 15 million spanning over 7 years of funding schedule. Train and guide faculty and staff on relocation, reimbursement, Independent Contractor and other SUNY, RF and University policies when using commitment funding. Full signing authority on all decanal accounts. Create and maintain individual and summary commitment spreadsheets; extract data for Dean and Assistant Deans. Serve as co-account access custodian on ERAS. Act as procurement officer for faculty who have been allocated "start up funds" as part of their positions' offering terms. Review, approve and/or input purchase order transactions on campus Wolfmart procurement system for the Dean's Office. Provide technical assistance to departmental faculty and administrative staff regarding the utilization of the system. Provide up to date information regarding SUNY procurement guidelines/procedures to college-wide administrative staff and faculty members. Utilize different forms and systems to purchase with State, IFR, or RF funds adhering to SUNY and RF Procurement guidelines. Responsible for the administration of $2 million adjunct budget for all departments of the College of Arts and Sciences. Create adjunct budget roster and manage funds on a daily basis. Work with departments Chairs and staff assistants to project and request supplementary instructional needs. Facilitate use of existing funds in order to produce an efficient and productive use of allocated departmental funding. Approve and track all adjunct appointments. Enter adjunct expenses into CAS departmental roster and reconcile against adjunct roster. Prepare budget reports and analysis of adjunct expense trends for the Dean and Assistant Deans as needed. Assist the Assistant Dean for Budget in the preparation of approximately $75 million annual State and $3.5 million annual Income Fund Reimbursable (IFR) budgets for the College of Arts & Sciences which includes 30 + departments and centers. Assist the Assistant Dean for Budget in calculating, analyzing, and entering confidential data in the "All Funds" PeopleSoft Oracle Campus Budget Module (CBM). This data includes faculty an
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.