The Program Manager is responsible for providing office, financial, programmatic and technical management for the department, reporting to the Vice President. Primary responsibilities include administering all office and budgetary management, as well as program development, implementation and support. This individual will be an affable and astute team player who must prioritize inquiries of faculty, staff and students and direct their inquires and concerns to the appropriate channels within the college. The Program Manager will be a front line resource for all matters of equity, diversity, and inclusion in an office that values and supports each member of our College community.
Our Mission: To establish Teachers College as an institution that actively attracts, supports and retains diverse students, faculty and staff at all levels, demonstrated through its commitment to social justice, its respectful and vibrant community and its encouragement and support of each individual in the achievement of his or her full potential.
*The office has jurisdiction over discrimination, harassment, and gender-based misconduct prevention.
Reporting to the Vice President for Diversity and Community Affairs, the Program Manager:
Manage the day-to-day operations for the Office of the Vice President for Diversity and Community Affairs. Coordinate department travel. Order and maintain office supplies and materials. Ensure office technology is maintained and updated as needed. Coordinate facilities and equipment related services.
Serve as the initial point of contact for any inquiries in person, by email and via telephone.
Conduct intake of confidential reports and complaints.
Manage confidential correspondence, proposals and reports. Organize and maintain office records, with special attention to confidential documents as governed by federal, state and local laws.
Supervise work study students.
Manage office financial expenditures, including grant funding programs and other events with oversight from the Associate Director.
Approve financial processing functions for purchasing, contracts, and payment of invoices and expense reimbursements, including: (1) prepare regular written reports on expenditures and budget position; (2) assist with the creation of the yearly budget plan, track expenditures according to the budget and projects budget shortfalls and/or surplus; (3) assist departmental staff with budget-related issues; (4) audit and process invoices, travel expenses, check requests, petty cash disbursement, reimbursement and reconciliation, check deposits, and consultant agreements according to College policies and ODCA procedures; (5) prepare purchase orders, forms, and reports according to College guidelines; (6) compile financial data in order to prepare departmental business and financial reports; (7) perform data entry into College financial systems; (9) monitor programming expenses as authorized by the Vice President; (10) assist the Vice President in preparing the fiscal year budget.
Support Associate Director to administer programming, including New Employee and Faculty Orientation and other ODCA programs and events.
Develop and maintain electronic filing system of media information, published reports on relevant issues, and College policies and procedures.
Act as a liaison between the Vice President and a variety of College and outside contacts including but not limited to the Office of the President, the Office of the Vice President for Finance and Administration and the Office of General Counsel.
Attend day and evening events.
Perform other duties as assigned.
Bachelor’s degree and/or its equivalent required.
Minimum five years of office management experience working closely with senior executives.
Proven commitment to diversity and to serving the needs of a diverse population with cultural competence and sensitivity.
Requires exceptional and effective communication skills, including listening, written and verbal with a broadly diverse and international population. High level of courtesy, warmth and patience and ability to work well in a team environment.
Must be able to manage highly sensitive and confidential communications with discretion and integrity.
Must be well organized and detail oriented with strong project, time management and office management skills and ability to timely complete multiple assignments.
Experience managing budgets such as monitoring budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring that allocations are accurate, expenses are within limits or financial practices followed.
Excellent judgment, maturity, initiative and independence.
Excellent computer skills in Microsoft Office Suite (Word, Excel and PowerPoint).
Teachers College, Columbia University, is the oldest and largest graduate school of education in the United States, and also perennially ranked among the nation's best. Its name notwithstanding, the College is committed to a vision of education writ large, encompassing our four core areas of expertise: health, education, leadership and psychology.