To apply for a job at Central Washington University, please go to careers.cwu.edu. Central Washington University is an Affirmative Action/ Equal Opportunity/Title IX employer committed to providing employment opportunities without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, disability, or protected veteran status.
Job ID 1479 Location Ellensburg Full/Part Time Full-Time Regular/Temporary Regular
In support of the mission of the division of Business and Financial Affairs, this position serves as the confidential assistant on administrative matters to the Controller, Accounting & Financial Services, and provides a variety of administrative and support duties. Also provides administrative support to the Directors and Managers within the departments of Financial Planning & Analysis, Accounting, Financial Services, Business Services, and Contracts, Procurement & Surplus.
Administrative Support: - Plan, organize, and complete confidential assignments and provide administrative support to the Controller. Provide administrative support for the Directors and Managers within the departments of Financial Planning & Analysis, Accounting, Financial Services, Business Services, and Contracts, Procurement & Surplus. - Establish and interpret administrative policies and procedures within the division and assist with revisions and updates as required. - Assists the Controller and Directors with strategic planning, vision and goal setting. - Act as the liaison between the Controller and departments, faculty, staff, administrators and the general public. Speaks on behalf of the Controller and Directors and represents their interests when they are not available. - Administer purchases on behalf of the Controller and Directors including the use of a Corporate Card and requisitioning; maintain inventory for the department. Track and initiate annual purchase requisitions for photocopier and other equipment. Order and maintain office, furniture, and paper supplies. Verify annual inventory sheets and obtain appropriate signature. - Maintain, monitor, and reconcile department budgets to assist the Controller and Directors in planning and evaluation. Prepare monthly and year-end budget reports; run PeopleSoft Financial Management System (FMS) summary and activity reports, identify and analyze problem areas and initiate corrective actions with principle budget administrators. Provide cost estimates for permanent, temporary and student employees for budgeting purposes. - Compose correspondence on behalf of the Controller and Directors including reports, contracts, grants, agreements, bank resolutions, policies and procedures, personnel materials, miscellaneous forms, surveys, meeting minutes, financial reports, travel documentation, Board of Trustees agenda items, and other pertinent compositions. - In collaboration with the Director, Enterprise Accounting, serve as the lead administrative support on university system bonding processes/sales including data compilation, coordination with legal consultants/financial advisors, credit rating report composition, BOT preparation, and other assistance as needed. - Coordinates all meetings and preparation of all required minutes or follow-up correspondence for the Controller. - Maintain, coordinate, and prioritize the schedules and calendars of the Controller and Directors. Make travel arrangements and review travel requests within the division. - Answer the telephone and direct calls as appropriate. Receive and direct visitors and provide front desk support for the Accounting & Financial Services area as well as distribute department mail. - Provide secretarial and administrative assistance to department's within the division, as needed, and may provide back-up assistance in the Business & Financial Affairs VP office.
Personnel Administration: - Maintain personnel information for the Controller, Directors and Managers within the departments of Financial Planning & Analysis, Accounting, Financial Services, Business Services, and Contracts, Procurement & Surplus including PDP data and other information as directed. - Stay informed of status of on-going recruiting/hiring processes in the division. Access the university's online recruitment system as needed to monitor process and perform hiring functions on behalf of the Controller and Directors. May serve as secretary to search committee and participate in search process as directed. - Prepare hiring documents as needed such as appointment letters, etc.
Division Web Page Maintenance: - Maintain/Update web pages in the division. Review functionality and accuracy of information provided on division and department websites, identify inconsistencies, recommend improvements, and perform online changes in coordination with the Web office.
- Other duties as assigned.
Progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. Formal education may substitute for one year of experience.
Experience that demonstrates the ability to use Microsoft Office software (Word, Excel, and PowerPoint) to create complex documents, create and use spreadsheets, and prepare professional presentations, and the ability to create and maintain web pages.
Experience monitoring and reconciling budgets, handling payroll, and performing purchases.
Experience collaborating on strategic planning.
Ability to write and speak effectively, establish and maintain cooperative relationships with others and contribute to a healthy work environment.
OR combination of education and experience which clearly demonstrates the ability to perform the essential functions of the job.
Progressively responsible experience in office or general administrative work including supervision.
Experience in Higher Education setting and with PeopleSoft FMS.
Experience working with directors and budget staff in the preparation of fiscal documents.
Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.
Pay,Benefits, & Work Schedule
Salary: $3212/month with periodic increases up to $4208/month
Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.
Benefits : CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: http://www.cwu.edu/hr/benefits-0
How To Apply
To apply for this position, you must complete the on-line application and attach:
A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
Resume including work history, education, training; and
Contact information for three professional references.
Screening Begins: June 26, 2017
**Priority will be given to applications received by the screening date. Incomplete applications will not be considered.
Please contact Human Resources at firstname.lastname@example.org or 509-963-1202 if you require technical assistance with the on-line application process.
Conditions of Employment
Prior to employment, final candidate(s) will be required to submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.
Located in historic Ellensburg, Washington, Central Washington University is a public four-year university. Home to over 10,000 students, Central has a commitment to hands-on learning and discovery, which takes students beyond the limits of the classroom and books. Central prepares students to become well-educated citizens who are ready for high-demand careers in the workforce and offers over 150 ...undergraduate majors as well as graduate studies programs and research. To prepare and enable students to succeed in a global economy, Central partners with over 30 colleges and universities around the world.CWU is an Affirmative Action/Equal Opportunity Employer/Title IX/Veteran/Disability Employer.