Note: Not all unique aspects of the job are covered by this job description
Under direct supervision, the Development Coordinator (DC) will provide administrative and routine support to fundraising programs and activities. S/he will work with front-line fundraising staff, donors, volunteers, and other university staff to assist in establishing and maintaining relationships with all university constituencies.
Provide project and administrative support, and respond to a wide variety of questions.
Pull relevant reports and data for donor population and year over year analysis; perform Excel functions (SUM, SUMIF, VLOOKUP, COUNTIF, IF) to synthesize data for young alumni development team; create charts and graphs in Excel.
Manage and track RSVP and invitation process for young alumni events; refresh invite lists; assist with event registration and logistics.
Assist in the design, publication and production of fundraising materials.
Build a network of relevant contacts, and stay informed on current university initiatives and activities.
Prepare gift transmittals and troubleshoot gift and payment issues, to ensure accurate recording.
Assist in the planning and implementation of events and donor cultivation, as needed.
Retrieve information about prospects and donors, update records, and generate simple reports using the university external relations database.
Process reimbursements for annual giving officers.
* - Other duties may also be assigned.
Education & Experience:
Bachelor's degree and one year relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Demonstrated ability with Microsoft Office suite.
Knowledge of database systems, such as Microsoft Access.
Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
Excellent interpersonal skills and ability to interact with a wide range of people.
Outstanding communication skills and exceptional attention to detail and follow-through.
Exercise discretion in working with highly confidential and sensitive information.
Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
Ability to obtain and maintain a California Non-commercial Class license.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the universitys donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.
Finalist candidate must successfully pass a pre-employment background check.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.