The EIB, the European Union's bank, is seeking to recruit for its Operations Directorate (Ops) – Mandate Management Department (MM) Mandate Development Division - IT, Processes and Legal Unit, at it's headquarters in Luxembourg, a:
(Junior) Mandate Officer, Legal
This is a full-time position at grade level 4/5
The term of this contract will be 4 years
The EIB offers fixed-term contracts of up to a maximum of 6 years, according to business needs,
with a possibility to convert to a permanent contract, subject to organisational requirements and individual performance.
Mandates are a growing part of the EIB business portfolio. The Mandate Management Department ensures proper structuring and monitoring of existing and new EIB mandates over the full life-cycle: mandate origination and design, approvals, negotiation and signature, as well as implementation, monitoring and closure. A primary function of the Mandate Development Division is origination, structuring and incubation of mandates until they are signed, as well as an overall oversight of the mandate portfolio managed by the EIB.
The (Junior) Mandate Officer will execute specific mandate related processes in close cooperation and under supervision of more senior staff. He/she will actively assist in mandate origination activities, including, design (notably legal and procedural aspects), obtaining approvals and negotiating new EIB Mandates. He/She will ensure their integration in a coherent mandate management framework along consistent lines with other mandates/initiatives and cover all stages of the mandate lifecycle.
The selected candidate will report to the Head of Division/Head of Unit responsible for the mandate-tasks to which he/she is assigned. He/she will work in close co-operation with the other members of the Division and Department. He/she will regularly cooperate with other Services of the EIB Group working on mandate/partnership-related activities. Under supervision of senior staff, he/she will also be involved in mandate management related discussions with the European Commission and other donors.
Participate in discussions of proposed legal changes to certain regulations (e.g. Financial Regulation/Omnibus, EFSI Regulation, ELM Decision) with regulators and assess the impact of new regulations on the EIB's activities, in particular relating to mandates.
Participate and actively assist in mandate origination activities by providing early-stage structuring advice on new mandate design and develop the concepts for contractual agreements with mandators (such as the European Commission, EU Member States and third parties) and trust fund agreements, ensuring consistency and compliance with internal and external requirements.
Adhere to and ensure compliance with the rules and regulations, processes and procedures as formulated in the governing framework of the mandate, enabling effective governance of the delivery of the mandate.
Evaluate the mandate during its existence and suggest governance improvements in order to increase efficiency and effectiveness of the mandate for the Bank and its stakeholders.
Advise on transversal legal issues on mandates (e.g. tax avoidance, conflict of interest etc.) and liaise directly with the relevant Directorates.
Update and disseminate mandate-related procedures to relevant stakeholders; prepare briefings, presentations and other documentation about the regulatory requirements to increase awareness.
Participate in negotiations with key-stakeholders for ad-hoc agreements, documentation or guidelines, to achieve a favourable outcome for EIB and its mandators.
Follow up on the provision of the different own-risk facilities schemes to lend outside the EU and provide expertise in negotiating of new envelopes.
Update and, under guidance, develop new mandate-related publications on mandates, in close collaboration with the relevant Communications teams.
Maintain constructive relationships with internal and external stakeholders.
Bachelor degree in law is required. Masters or further post graduate legal degree would be a distinct advantage,
At least 3 years of relevant professional experience, conducting similar responsibilities as described under accountabilities,
Knowledge of and experience in Institutional legal matters
Significant Experience in drafting and negotiating contracts in English
Experience in the legal framework of EU budget and EU policies and familiarity with EIB Group or lending operations would be an advantage.
Excellent knowledge of English and a good knowledge of French(*). Knowledge of other EU languages would be an advantage.
Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.
Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation's needs and intrinsic values, acting with integrity in ways that promote the organisation's mission, policies and rules.
(*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not yet be proficient in French. If selected, such candidates will be hired on the condition that they build up rapidly knowledge of French and accept that their future career in the EIB may be subject to the attainment of sufficient proficiency in both of the Bank's working languages
We believe that Diversity is good for our people and our business. We promote and value diversity and inclusion among our staff and candidates; irrespective of their gender, age, nationality, race, culture, education and experience, religious beliefs, sexual orientation or disability