Hudson County Community College is an award-winning, comprehensive urban college located just across the Hudson River from Manhattan in Jersey City and Union City, NJ. Fully accredited by Middle States Commission on Higher Education, the College offers courses and classes in a wide variety of disciplines to the people and businesses of Hudson County, one of the most historic and ethnically diverse areas of the United States. The College was recognized with the 2012 Association of Community College Trustees (ACCT) Northeast Regional Equity Award, was one of just five finalists in the U.S. for the American Association of Community Colleges’ (AACC) Student Success Award, and was presented with the New Jersey Business & Industry Association’s Good Neighbor Awards in 2009 for the Culinary Arts Conference Center and in 2012 for the North Hudson Campus Project, and in 2015 for the Library Building.
Under the limited supervision of the Registrar, this position is responsible for monitoring all activities pertaining to student records, registration, degree audits, graduation, grades, international students, transcripts. Associate Registrar will assist the Registrar in the operational and management functions of the office /department.
Assist the Registrar with providing leadership in all areas of the Office of Enrollment Services.
Manages the overall daily activities of the Registrar’s Office and assumes responsibilities in the absence of the Registrar.
The Associate Registrar manages classroom and course scheduling, document imaging, academic records management.
Supervise the acceptability and course equivalency of transfer work from other institutions of higher education and other sources and post to transcript.
Develop and recommend to the Registrar systems for implement systems to maintain student academic records, administers storage, security, accuracy, and preservation of academic credential in accordance to our institution policy, accreditation standards, and privacy laws.
Understand, enforce, and communicate FERPA regulations to all college stakeholders.
Serve as the Designated School Official (PDSO) for governmental agencies notably immigration related agencies.
Ensures compliance with all regulations and laws, performing reporting functions to governmental agencies in a timely manner (SEVIS).
Assist in the development and maintenance of the degree audit.
Manage the coordination, evaluation and certification of all graduation applications.
Manage the diploma preparation, conferring of degrees, and the handling student appeals in relation to graduation.
Coordinate accurate reporting to the agency assisting in verification of enrollment (National Student Clearinghouse).
Assist in the editing of the College Catalog reflecting operational changes and improvements.
Provide training policies, standards, guidelines, and security monitoring processes in relation to general control, privacy regulations, and development and operation of the College’s infrastructure.
Supervise part-time staff, including organizing, prioritizing, and scheduling work assignments including management of service counter coverage.
Oversee and provide training and documentation for grading/attendance functions for faculty.
Represent the Registrar’s Office on a variety of committees, professional training, conferences and conventions as assigned by the Registrar.
Respond in a timely manner to telephones, walk-in customers, and all inquiries.
Other duties as assigned.
Education & Experience:
Bachelor’s degree required. Demonstrable and effective written, organizational and verbal communication skills. Minimum of one year of experience at public or private college.
Special Knowledge, Skills and Abilities:
Strong inter-personal skills in managing and leading diverse staff and student population. IA Plus knowledge and report generation helpful. Substantial experience with relational databases. Proficiency in Windows XP and Microsoft Office Professional Suite (primarily WORD, EXCEL, and ACCESS.)
Must be available evenings and occasional weekends.
To Apply: Send letter of application, resume, salary requirements and names/contact information of three professional references.
Hudson County Community College is a public, comprehensive urban community college committed to offering high-quality programs that are affordable, accessible and community-centered. Students at HCCC may pursue courses on two campuses, both of which are located in close proximity to public transportation hubs.