The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking an individual to manage assigned grants and contracts in liaison with departmental program staff. This position will assist with preparation and review of budgets, budget narratives, and expenditure reports to ensure pre- and post-award compliance with legal and reporting requirements for federal and non-federal funders. We are seeking a detail-oriented individual, who can also see the big picture, and understand the "why" behind doing the job functions of this position. Plus, maintaining data and documents for assigned programs and the willingness to learn new technology is crucial for success.
Reporting to the Director of the Division of Grants Management, this individual will perform the following job duties:
1. Ensure compliance with AAP policies, finance procedures, GAAP, and award and contract regulations and reporting requirements on assigned federal and non-federal grants and contracts (e.g., OMB Circulars, Uniform Guidance, FASB standards). Track deadlines and submit timely progress and financial reports, continuation applications, prior approval requests and other required filings. 2. Advise staff on grant compliance and interpretation of federal and sponsor regulations, policies and procedures as well as fiscal allowability. 3. Assure integrity of data and conduct ongoing budget review meetings with program staff to analyze variances and effectively manage the financial activities of assigned programs. Monitor proper charging of costs and allocations and process cost transfers. 4. Setup and maintain grant account codes, budgets and other pertinent information in accounting systems. Maintain required documentation on the Grants Management Collaboration site. 5. Assist departments in preparing grant or contract proposals and submitting application packages in accordance with funder requirements. 6. Ensure procurements are competitive and comply with AAP’s Grant Procurement Policy and are properly documented in the Grants Management Collaboration Site. 7. Evaluate subrecipients’ risk of noncompliance with funder regulations and determine what, if any, additional monitoring requirements are necessary.
Some qualifications include:
1. Bachelors degree in Accounting or a related field with some accounting coursework. 2. Two to three years grants management and non-profit experience, including budget preparation, financial database systems, and grants management software required. 3. Strong working knowledge of U.S. Department of Health and Human Services and related Federal grant and contract policies, electronic application and reporting systems essential. 4. Must be able to maintain a high level of accuracy, secure confidential information, manage multiple priorities simultaneously, meet tight deadlines, and work both independently and as part of a team. 5. Ability to interpret grant and contract language and use non-financial lingo to effectively communicate regulations and fiscal matters to program staff is essential. 6. Capacity to quickly adapt to change and embrace technological advances. 7. Some evening and weekend work may be required.
The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
To apply for this position and learn more about the AAP, please visit https://www.aap.org/employment.
The American Academy of Pediatrics (AAP) and its member pediatricians dedicate their efforts and resources to the health, safety and well-being of infants, children, adolescents and young adults. The AAP has approximately 66,000 members in the United States, Canada and Latin America. Members include pediatricians, pediatric medical subspecialists and pediatric surgical specialists. More than 34,000 members are board-certified and called Fellows of the American Academy of Pediatrics (FAAP).