Rutgers, The State University of New Jersey, is seeking a Department Administrator for The Department of Entomology. This position provides administrative support and supervision of the daily operations of the Department of Entomology to accomplish the mission and goals of the unit. The Department Administrator provides support to the Department Chair in administering Departmental programs. In consultation with the Chair, this individual develops and supervises the implementation of procedures and processes.
Among the key duties of this position are the following:
Provides oversight, facilitation and supervision of academic support and policy interpretation; reappointment/promotion and implementation; and oversees business processes relating to Human Resources.
Resolves a diverse range of problems consistent with an understanding of the mission, vision, role and goals of the Department of Entomology, and consistent with a comprehensive understanding of administration/office management in accordance with management principles, applicable regulations and University policies and procedures.
Interprets, communicates, and implements policies and practices to meet the differing needs of the unit's diverse client population. Independent judgment is exercised in resolving Departmental research, teaching and personnel needs.
Provides routine and non-routine information and explanations to clients and stakeholders; creates informational materials; provides general unit supporting research, analysis, and proposal data; prepares, processes, and controls records, statistics, reports, and documents; and/or performs fiscal support functions.
Arranges and coordinates design and logistics for events and meetings, and serves as liaison with outside departments and other units. Authorizes building access and resolves safety and security issues.
Supports Department of Entomology which consists of 12 research/teaching and extension faculty, 5 staff members, 5 post-doctoral associates, 14 graduate students, 16 class 4 & 5 employees, 7 Visiting Scientists, 2 Visiting International Students and 3 Part-time Lecturers.
Provides monitoring and routine tracking of tenure track and tenured faculty for post tenure reviews and rank reviews.
Composes relevant correspondence, schedules committee meetings and works with Department Chair to review and prepare evaluation packets for promotions and reappointments and prepares documents for new faculty appointments and annual reappointment.
Manages the confidential personnel matters for all faculty, post-doctoral associates, support staff and students, and oversees the planning, development, and implementation of departmental and Center for Vector Biology operations.
Handles ROCS recruitment and classification for faculty and staff and ensures payroll, benefits termination, changes of appointment, suspensions, sabbaticals and all leaves and returns related to personnel are efficiently handled to avoid lapse in payroll.
Supervises three departmental secretaries and serves as backup to secretarial positions in preparing marketplace and expense reports, which are then approved by the Business Office.
Manages the operations of the Undergraduate and Graduate Programs in Entomology including the scheduling of courses, assignment and tracking of TA's and GA's, tracking of student progress and the management of the Professors C.C. Compton & G.M. Markle Entomological Fund, the Headlee Fellowship, the Schmidtt undergraduate scholarship fund and the Herbert T. Streu Graduate Student Endowment.
Home Location Campus: Cook (RU-New Brunswick)
Incumbent should have specialized knowledge of the principles, practices, and regulations of visa and immigration policies for the hiring of international scholars and researchers; specialized knowledge in the administration and management of the building security; and an excellent understanding and knowledge in the administration and management of the undergraduate course curriculum and the Graduate Program in Entomology.
Seven years' experience preferred.
Required Knowledge, Skills, and Abilities:
Requires a bachelor’s degree in administration, management, or a related field, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of management and administrative principles and practices. Also requires a minimum of two years of relevant professional experience in an administrative function, excellence communication and organizational skills, and computer literacy and proficiency with MS Office.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was ...at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.