Salary is commensurate with experience and education
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Health Services has an excellent opportunity for a full-time Operations Manager to work with the Northwest Center for Public Health Practice (NWCPHP). The NWCPHP provides training, research and evaluation services to support public health organizations. As the outreach arm of the University of Washington School of Public Health, NWCPHP brings academia and practice communities together by offering valuable academic resources to the practice community and conveying everyday practice perspectives to academia.
The Operations Manager will manage the externally-funded training, research, and evaluation activities of the NWCPHP. Responsibilities include management and/or coordination of day-to-day administrative operations for these programs, with a primary focus on: pre- and post-award grant administration, budget development, financial management, human resources, and general Center operations.
Specific Duties Include:
Pre-award Research Administration
Manage grant and contract development: advise faculty investigators on sponsor requirements; develop application timelines to ensure the timely collection of approvals and submission; lead budget development; align proposal documents with sponsor forms and formats; liaise between investigators, subcontractors, University and sponsoring agencies; develop and maintain reporting and documentation systems for submitted proposals.
Hold primary responsibility for ensuring that all University and sponsor requirements are satisfied in final application packet
Post-award Research Administration and Financial Management
Manage all Center budgets from multiple funding sources that total approximately $4 million/year
Create individual budget reports to show expenditures, projections, and balances
Work with principal investigators to ensure fiscal compliance with federal/sponsor policies
Manage the negotiation of subcontracts and outside service contracts for grants/projects
Prepare and submit reports to sponsors
Submit grant renewals and/or project continuations
Work with University units to conduct budget close-outs and submission of financial reports to sponsoring agencies
Administer purchasing and allocate Center requisitions and purchases to appropriate budgets
Coordinate with Department HR to prepare and submit personnel actions
Manage Center hiring processes
Serve as resource/contact point for NWCPHP-employed hourly, temp, and graduate students regarding University policies and procedures
Prepare complex payroll costing allocations on a monthly basis
Supervise administrative staff and manage their work to support Center faculty and staff with travel logistics, meeting arrangements, establishing subawards, processing invoice payments, reconciling monthly budget expenditures, and event coordination.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's degree in business, public health, or a related field
Two years' experience in research program administration in a complex funding environment, including experience in program/project management and research coordination.
Knowledge of financial management, budget administration and accounting practices, human resources principles, and general administrative/managerial functions
Highly effective time management skills
Advanced proficiency with MS Office, electronic calendaring systems, cloud-based applications, and data management and reporting tools
Demonstrated ability to work respectfully and effectively with diverse populations
Demonstrated supervisory and management skills
Able to obtain, analyze, and evaluate information effectively in the face of ambiguity
Demonstrated effective written and verbal communication skills
Demonstrated ability to self-start and work well independently
Ability to think strategically and proactively in short and long-term decisions
Experience with UW systems (MyFD, Sage, EDW, HEPPS)
Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.