TITLE: Coordinator of School and Community Partnerships Reviewed: 5/2017
FLSA STATUS: Non-exempt
DEPARTMENT: Negaunee Music Institute
Anticipating the centennial anniversaries of the CSO’s programming for children and the Civic Orchestra of Chicago, contribute to the Institute’s expanding work to share the transformative power of music with individuals and communities in Chicago. Play a key role in planning and day-to-day operations of school and community partnerships, including the Chicago Youth in Music Festival, high school programs, open rehearsals, CSO ensemble performances at school and community venues, and All-Access concerts.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Manage new partnerships with high schools instrumental programs. Design and monitor plans for all activities, balancing CSO priorities and partners’ needs, including schedules, timelines, budgets, documentation, evaluation, and reporting. Promote partnership opportunities and cultivate relationships with additional schools, as resources are available.
Manage the CSO Ensemble program, including identification of select school and community venues and relationship building with partners, scheduling and all related communications with musicians and host sites for 40+ performances each season. Collect and analyze feedback from musicians and host sites.
Coordinate Education and Community Open Rehearsals, including selection of dates and programs, receiving approvals from conductors’ and guest artists’ managers, promotional efforts, liaising with volunteer groups from the League of the CSOA, and collaboration with Front of House staff to ensure smooth day-of operations.
Contribute to the planning and development of new programming serving diverse Chicago communities. Take a lead role in community engagement project(s) to be determined.
In collaboration with Manager of School and Family Programs, contribute to the development of outstanding pre- and post-concert resources and activities for Once Upon a Symphony and CSO School Concerts, including: providing editorial support for Teacher’s Guides, organizing musician meet and greets, coordinating participation in pre-concert activities by guest artists and collaborating organizations, staffing pre-concert activities, and training and supervision of volunteers.
Play a lead role in coordinating the annual Chicago Youth in Music Festival.
In collaboration with ticketing and Box Office staff, monitor sales for Once Upon a Symphony and CSO School concerts, instituting promotional efforts and distribution of complimentary tickets and transportation as necessary, in order to achieve revenue goals and maximize capacity utilization.
Support ongoing evaluation of Institute programs.
Manage and synthesize data about program participants, communicating the impact of these and other Institute programs through the Institute’s communications channels.
Represent CSO and the Institute in a positive, approachable manner.
Other duties as assigned.
Reports to the Director of School and Family Programs
Other contacts include: Individuals and organizations from Chicago area schools and communities, CSO, Chicago Symphony Chorus and Civic Orchestra musicians, staff, teaching artists, stagehands, guest artists, volunteers.
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED
Bachelor’s Degree with formal training in music education and/or performance, or equivalent experience, required.
Minimum of two years’ experience in administering music education and/or community engagement programs, required.
Proven experience designing and leading successful collaborations with community social, civic, arts and educational organizations.
Knowledge of Chicago’s communities and arts ecosystem, required.
Active desire to learn more about orchestral music and a passion for sharing the art form with others.
Excellent written and verbal skills, exceptional attention to detail, organizational and research skills required.
Diplomacy and sensitivity in communicating with many different constituencies (e.g., community partners, committee members, CSO musicians and staff).
Ability to manage multiple projects simultaneously, required.
Ability to think creatively.
Ability to function as a strong member of a team.
Computer skills including Microsoft Office suite and Tessitura, required.
Flexibility to work evenings and/or weekends as needed, required.
Founded in 1891, the Chicago Symphony Orchestra is consistently hailed as one of the greatest orchestras in the world. In collaboration with the best conductors and guest artists on the international music scene, the CSO performs well over one hundred concerts each year at its downtown home, Symphony Center, and at the Ravinia Festival on Chicago’s North Shore, where it is in residency each summer.... Music lovers outside Chicago enjoy the sounds of the Chicago Symphony Orchestra through best-selling recordings and frequent sold-out tour performances in the United States and around the globe.