The University of Maryland, Baltimore (UMB), School of Medicine - Division of Pulmonary & Critical Care is currently recruiting for a Senior Contract and Grant Specialist. The Senior Contract and Grant Specialist will establish and maintain effective working relationships with faculty, administrators, staff, and students to provide the highest level of pre-award and post-award management for sponsor related funds. The Senior Contract and Grant Specialist is also responsible for conceptualizing, developing, and providing ongoing training and education to the UMB research community to increase institutional knowledge related to grants and contracts. The position is responsible for hands on oversight and management of a sponsor based portfolio. Manages the grant process from development, review, and submission through the post-award stage at the University of Maryland, Baltimore. Identifies, develops, and implements procedures/practices to ensure research administration goals and objectives are met while complying with University, federal, state, and sponsor rules and regulations.
UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Serves as in house subject matter expert to staff and faculty in development and review of all grant and contract proposals and applications. Reviews and interprets funding agency guidelines and regulations and advises faculty as to policies and procedures of those agencies as well as those of the state and University. Works with faculty to develop proposals and advise on funding strategies.
Leads faculty in budget development and planning, advising on determination and computation of appropriate salary levels, percentages of effort, fringe benefit rates, and indirect cost rate and base. Ensures that all proper university officials have approved the proposed activity.
Coordinates the proposal development activity to plan, manage, and track milestones and ensure internal and external deadlines are met. Oversees the contractual process of sponsored awards with both Sponsored Programs Administration/Sponsored Programs Accounting and Compliance and external sponsors for faculty.
Post Award Administration:
Serves as primary point of contact between University and sponsoring agencies, and between faculty and University administration matters and study related issues related to the sponsored project. Provide expertise to faculty in interpreting award terms and conditions and maintaining best financial practices to assure compliance with sponsor requirements, university policies and procedures, and relevant laws and regulations. Responsible for insuring faculty maintain proper spending of research funding.
Reviews and analyzes data to solve complex sponsored research problems; develops and implements updates to workflow, practices, and procedures; prepares reports and summaries on research funding. Interprets data for the purpose of determining past financial performance to develop and prepare financial reports for financial analysis, forecasting, and trending. Devises financial reporting tools and reports.
Oversees contract and grant budget and authorizes establishment of funds. Reviews and maintain documentation related to cost transfers, requests for expenditures, effort reporting, budget revisions, and fund statements. Oversee invoicing, accounts receivable, and deposits in the financial system and ensures payments are applied correctly. Maintains payroll ledgers to ensure appropriate allocation of salary and benefits to grants and contracts.
Performs continuous monitoring of project, drafts requests to funding agency for revisions in terms and conditions, and prepares multiple representations and certifications to federal and private agencies.
Business Unit Operations:
Ensures overall optimum unit efficiency and compliance with appropriate policies, procedures, and specifications. Works closely with sponsors and leadership to develop shared business processes in order to streamline operations.
Schedules and contributes to evaluation of professional and clerical staff. Manages workflow of Contract and Grant Specialists and provides training in proposal and budget development, submission, sponsor guidelines, and other areas as needed.
Increase and promote institutional knowledge related to research grants and contracts administration and management and remain current with industry-wide grants management trends/regulations. Implements changes to UMB policies and procedures to incorporate research administration updates.
Conceptualize, develop, and provide ongoing in-service training to faculty and departmental support staff to ensure timely education and information related to research related issues.
Primary liaison with campus Sponsored Programs Administration, Clinical Trials and Corporate Contracts, and Sponsored Projects Accounting and Compliance teams to ensure projects are set up and closed out accurately and in a timely manner. Interacts directly with designation sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests.
Manage non-grant and contract budgets and schedules as assigned.
Performs other related duties and special projects as assigned.
Education: Bachelor's degree in business, public administration, or other field related to discipline.
Preferred Education: Master's degree in science or business administration strongly preferred.
Experience: Five (5) years of experience working with contracts and grants including budget and proposal preparation.
Credit History Review: May be required
Knowledge, Skills, and Abilities
Possesses a knowledge of position requirements and able to perform position in compliance with all requirements/regulations/laws/research processes. Knowledge of principles and practices pertaining to developing and administering a research grant proposal and awards in compliance with sponsor, federal, state, and university regulations.
Ability to maintain high standards with the work being performed and maintain awareness with trends and influences. Assumes personal responsibility for all outcomes; makes effective and timely decisions; and learns how to effectively use technology. Maintains productivity and uses knowledge strategies to increase knowledge base. Skill in project management and ability to understand and synthesize contractual and other project requirements related to milestones and deliverables. Ability to track technical and financial activities and milestones. Capability to extract and analyze appropriate data to convey complex information.
Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Writes and presents information in a clear and concise way. Interprets and understands written information and is able to listen attentively to verbal and non-verbal cues that lead to a deeper understanding. Skill in effectively training, evaluation, and leading assigned staff.
Ability to multi-task and take the initiative to resolve issues for faculty.
Ability to work cooperatively with others and demonstrates professional, ethical, respectful, and courteous behavior when interacting with others. Capable of interacting pleasantly and positively with other to meet customer expectations, and provide follow up with customers. Ability to work productively in project-specific teams.
Hiring Range: Commensurate with education and experience
If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, globa...l health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.