Salary is commensurate with qualifications and experience.
1st Shift (Days)
This is a TEMPORARY, FULL-TIME position, scheduled Monday through Friday. It begins Upon Hire and is expected to run through March of 2018
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and equity for all.
The Department of Global Health has an outstanding opportunity for a Temporary, Full-time Human Resources Manager. This position will be providing temporary coverage for all Staff and Student Assistant Human Resources needs while the regular Human Resources Administrator is on leave. This position would begin as soon as possible to provide weeks of training and overlap prior to the regular HR Administrators leave. The Academic Human Resources Coordinator will also be wonderful resource to this position on department policies and procedures for both staff and student human resources at UW. Reporting to the Director of Finance & Administration, this position supports faculty and staff who work across campus with their human resources needs. This position will work closely with the various central offices in order to process a variety of requests (i.e. recruitment, compensation, leave management etc.).
The Department of Global health is seeking highly organized individual who will bring energy, consistency and can-do attitude. The work is fast paced and complex given that the department is housed between two schools, each of which has their own policies and procedures. This will require a working knowledge and understanding of recruitment and compensation, leave management and performance management and will apply knowledge of University policies and procedures to ensure department compliance. This position will need to develop relationships with faculty and staff members in order to become someone who is sought after for advice and counsel on challenging human resources, cultural and organizational issues.
In June 2017, the University is replacing their 35 years old legacy payroll system and its many shadowed systems. The replacement system is called Workday. It's a centralized and standardized cloud-based system that will be utilized by over 45,000 employees across all three campuses, the medical centers, and off-site facilities. This change drastically impacts all HR professionals at the University and will require this position to learn the new system, work collaboratively with the deans offices of both schools, develop, document and implement new departmental practices and procedures for a variety of HR processes. This is an extraordinary opportunity for an HR professional. We're looking for someone who is skilled and experienced with process improvement, working collaboratively with colleagues and who enjoys a challenge.
If you're an HR professional that thrives in a fast paced work environment and enjoys all aspects of HR, then we'd like to hear from you.
Human Resource Manager's Duties and Responsibilities:
Recruitment and Compensation:
Manage staff recruitment process for professional staff, classified staff, students and temporary staff appointments.
Provide guidance on creation of positions.
Provide counsel on and process departmental position reclassifications, position reviews and promotions.
Consult with departments AHR coordinator on student assistant appointments to see if position qualifies to be an Academic Student Employee (ASE) position.
Leave management and performance management:
Oversee leave administration by advising staff on leave use and parameters. Ensure accuracy of leave interpretation and application throughout DGH.
Assist staff and supervisors with professional development questions and mapping.
Orchestrate annual performance evaluation and merit process completion. Assure compliance.
Manage FMLA process for staff in coordination with central HR.
Policies and procedures:
Advise staff and faculty on University and Employment union rules and regulations on staff hiring decisions, lay-off, and disciplinary actions. Work with staff and faculty to ensure a position outcome to work performance issues by coordinating training and soliciting communication and input.
Interpret personnel policies and procedures (i.e. Washington Administrative Code, Family Medical Leave use, grievances, performance issues, corrective disciplinary action and layoff procedures.
Implement department policies in coordination with UW policies and procedures and state and federal laws related to Human Resources (i.e. FLSA).
Serve as department champion for the HR/Payroll modernization effort. Help ensure that the department has the information and tools to be successful after implementation. Activities will include communications, process review, process design and implementation, training while coordinating and liaising with the dean's office in both the Schools of Medicine and Public Health.
Work closely with Chair, Vice Chair, and Director of Finance & Administration on staff development and performance reviews.
Serve as the departments primary point of contact for Workday, continuing to work closely with readiness lead and the deans offices post go live.
Collaborate with deans offices and HR personnel within the Schools of Medicine and Public Health to develop and implement new HR policies and procedures.
Train faculty and staff on new DGH HR policies and procedures.
A minimum of 2-3 years human resource experience.
Experience in a complex administrative organization.
Experience working with a large, structured personnel system.
Demonstrated ability to work highly efficiently with a high level of productivity.
Ability to thrive in a fast paced, dynamic environment is critical.
Excellent oral and written communication skills.
Ability to effectively work with the Chair, Vice Chair and Director providing executive and actionable advice and results.
Must exhibit strong interest and desire to work creatively to advance intellectual content and provide a robust and sustainable professional environment to support cutting-edge analytic work.
Must be able to assess strategic priorities, creatively identify solutions, and implement plans accordingly, systematically and with strong attention to detail, focused on a positive end result.
Adept, diplomatic and exemplary interpersonal skills required. Must be agile at forming respectful and rewarding relationships with people with different levels of experience and expertise from a variety of cultural, linguistic and professional settings.
Proven leadership, communication, team building and problem solving capability.
Demonstrated ability to effectively address complex and sensitive administrative and personnel issues.
Be willing and able to work a flexible schedule to meet the needs of others working in time zones throughout the world.
Experience with UW administrative systems.
Experience working in higher education.
Human Resource management experience at the University of Washington.
A working knowledge and understanding of recruitment and compensation, leave management and performance management in UW School of Medicine and UW School of Public Health.
Proven excellence with Staff Human Resources.
Understanding of UW personnel policy, State and Federal policies related to Staff Human Resources.
Condition of Employment:
What's in it For You:
Benefits including medical and dental insurance.
Paid vacation and sick leave, as well as paid holidays and one personal holiday.
Subsidized transit and parking passes.
Working Environment conditions: This position is primarily located at the Ninth & Jefferson Building at Harborview but is expected to work one day a week at our office location in the F-wing at the Health Sciences Building on campus. This position is expected to attend various UW and School HR meetings that are held on campus.
The position requires flexibility in the face of ambiguity and change. The work is deadline driven and also affects people in 93 countries at one time or another so the cultural sensitivities are enormous. This position needs to be able to thrive in this environment in order to be successful.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
A satisfactory outcome from a criminal background verification will be required prior to hire.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.