Job Posting: Summary of Essential Job Duties: Oversees office activities and assists with customers in providing information regarding departmental policies and procedures as needed. Oversees and assists in all administrative duties, including but not limited to, answering telephones, taking or forwarding messages, picking up and distributing mail, distributing and receiving returned door keys, scheduling of surgical rooms, ordering animals, processing Internal Animal Acquisitions, processing and filing paperwork and forms, typing correspondence, preparing meeting agenda, taking meeting minutes, preparing catering requests, making travel arrangements, preparing reimbursements and expense reports for the Director, Associate Director, Operations Manager, Clinical staff and Husbandry leadership, providing administrative and computer support for the Department of Comparative Medicine with respect to the Comparative Medicine database, PeopleSoft, Kronos, Lawson, Concur, Webridge and CARS systems, entering vendor invoices into departmental databases, assisting in resolution of customer inquiries and questions, uploading into Webridge veterinary comments on pre-revived protocols, and other related work that may be requested by the Director and Assistant Director.
Two years college with courses in business, accounting, computer operation and applications. Two to three years progressively responsible office and administrative experience, such experience demonstrating ability to independently establish administrative and office procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative
Demonstrated leadership ability to establish intradepartmental administrative systems and achieve orderly, accurate and timely work flow from underlying offices and units.
Demonstrated ability to compose letters, policy statements, procedure manuals and reports on own initiative., ability to organize complex statistical and narrative reports, charts and exhibits into a complete document suitable for publication and distribution.
Ability to type proficiently (60-75 WPM). Ability to edit material and ensure correct punctuation, spelling and grammar. Ability to perform simple mathematical calculations.
Must possess a minimum computer competency comprised of a working knowledge of Windows or comparable system (specifically including keyboarding and mouse skills). Must additionally possess a working knowledge of word processing, spreadsheets, presentation development, E-mail, browsers and on-line reporting.
Knowledge and understanding of the organization, functions, policies and procedures of the Department, and the inter-relationship with the larger Cedars-Sinai Health System, and the ability to apply the knowledge to the work of the office.
Experience demonstrating the ability to handle multiple tasks frequently with short time-lines, to prioritize and organize work, and to complete assignments in a timely, accurate manner.
Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses.
Or a comparable level of education, training and experience. Experience: Must have the ability to organize and prioritize many tasks and projects simultaneously while answering phones and addressing researcher requests for room access and other needs. Excellent written and verbal communication skills are essential. Must be able to work with minimal supervision. Physical Requirements: Frequent sitting and standing; occasional walking and bending.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scien...tists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.